Job Listing: Building Management Specialist

Duty Locations

 01 vacancies - Chamblee, GA

Among the benefits and advantages of assuming an Internal Revenue Service (IRS) position is excelling in a work culture that is more than the sum of its parts. Here, you will find a commitment to provide a balance to your personal life and a dedication to recognizing the professional needs and ambitions of all employees, including distinct groups. In fact more often than not, IRS benefits exceed private sector offerings.

This position is located at the Internal Revenue Service, Agency-Wide Shared Services, Real Estate and Facilities Management Division, Chamblee, Georgia. Incumbent serves as a Building Management Specialist responsible for providing technical advice, consultation, and assistance associated with building management functions.

Tour of Duty: Monday - Friday (7:30 am - 4:00 pm)

Promotion Potential:  11

Major Duties

Incumbent is responsible for planning, analyzing, and implementing critical service functions in the areas of landscape management/snow removal, food services (e.g., cafeteria and canteens) operations or recycling/shredding services or other related programs.  These services frequently impact multiple IRS locations and organizations, contractors, state and local agencies and other federal agencies.  Serves as a Contracting Officer's Technical Representative (COTR) on one or more recurring contracts. The position also requires the administration of assigned service contracts, the processing and certification of procurement documents, independent development of scopes of work, and the tracking of delegation and service contract funding.  Landscape Management/Snow Removal: Responsible for daily landscape management program on sites generally 80 acres or less including, but not limited to grass cutting and edging, pest and weed control, tree and shrubs pruning/removal etc.  Food Service Duties: Responsible for daily food service programs including cafeteria and canteen providers.  Recycling/Shredding Duties: Responsible for daily recycling program, which may include but not limited to, office paper, cardboard, aluminum cans, glass, printer cartridges, etc. Prepares budget projections, initiates Requisition Tracking System (RTS) actions, and monitors funding and spending on contracts/projects through coordination with Real Estate and Facilities Management (REFM) Headquarters Buildings Delegation Staff and National Office Finance Specialist.

How to Apply

How To Apply:

To apply for this position, you must provide both of the following parts:

1.      Your responses to the Qualifications and Availability Form C (OPM Form 1203-FX), and

2.      Your resume and any other documents specified in the Required Documents section of this job announcement.

Use the Online (OPM Form 1203-FX) Qualifications Questionnaire for convenience and quickest processing.

 

Tips for using the Online (OPM Form 1203-FX) Qualifications Questionnaire:

Option A: Online Qualifications Questionnaire

You must click both Finish and Submit when you are done. Your Online Qualifications Questionnaire is not processed – and your résumé is not attached – until you click the Submit button, even if USAJOBS says it sent your résumé.

·         You can upload or fax supporting documents after you Submit the Online Qualifications Questionnaire.

·         You must complete the entire process by Monday, April 07, 2008

·         To make sure everything you submitted is successfully received, follow these steps:

1.      Go to https://applicationmanager.org and log in.

2.      Click the radio button for this Vacancy AnnouncementAT180473

3.      Verify that all of your documents appear on the table with a status of Processed.

·         You can save your work and come back later. Just click both Save and Logout.  (When you want to return, go to https://applicationmanager.org.)

·         If you Submit more than one Qualifications and Availability Form C (OPM Form 1203-FX) for this position, the most recent one Submitted is the one that is used.  Therefore, it is important for you to complete it in its entirety.

 

To begin your Online Qualifications Questionnaire, choose one of these options:

·         If your résumé is going to come from the USAJOBS Resume Builder, you begin the process by clicking the Apply Online button near the bottom of this page. Your résumé will be attached only to the Online Qualifications Questionnaire you complete and Submit from this session, not to any Questionnaires you may already have Saved or Submitted.

·         If your résumé is going to be one you prepared outside of USAJOBS Résumé Builder, click this link to begin the process:  Online Questionnaire

Option B:  Paper Qualifications Questionnaire

If it is not practical for you to use the Online Qualifications Questionnaire, you can write your answers on paper.  Follow these steps:

1.      You can print a copy of this job announcement so that you can read the questions offline.

2.      Obtain and print a copy of the OPM Form 1203-FX, which you will use to provide your answers. You can obtain the form at this URL http://www.opm.gov./Forms/pdf_fill/OPM1203fx.pdf or by calling USAJOBS by Phone at (703) 724-1850 – after the introduction, press 1, and listen for instructions.

3.      You may submit the Form 1203-FX, resume, and any supporting documents either by fax, by mail or in person.

·         By Fax: If you are faxing a Form 1203-FX, you do not need a separate cover sheet. Simply make sure the Form 1203-FX is on top of any other documents you are faxing. If you are faxing any documents without the Form 1203-FX on top, always use the official cover sheet which is here -- http://staffing.opm.gov/pdf/usascover.pdf -- and be sure to fill it out completely and clearly.  The fax number is (478) 757-3144.  Feed all documents into your fax machine top first so that we receive them right-side up.

·     By mail or in person:

      Office of Personnel Management
Atlanta Services Branch
75 Spring Street, SW., Suite 1000
Atlanta, GA 30303
AT180473

                   Staffing Group: (404) 331-4541

Electronic resumes must be submitted by midnight Eastern Time on the closing date. 

APPLICATION MATERIALS MUST BE RECEIVED BY THE CLOSING DATE. FAILURE TO PROVIDE COMPLETE INFORMATION MAY RESULT IN YOUR NOT RECEIVING CONSIDERATION FOR THIS POSITION. Your application materials will not be returned. Do not submit original documents that you may need in the future.

Required Documents:

For this job announcement the following documents are required: 

·  Resume - Optional Application for Federal Employment, or any other written format you choose to describe your job-related qualifications.

·  Veterans Preference documentation - Certificate of Release or Discharge from Active Duty (DD Form 214), if applicable Application for 10-Point Veteran Preference (SF-15) and an official statement, dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces, certifying to the veteran's present receipt of compensation. 

To submit the documents requested follow the instructions below: Your resume, curriculum vitae, the Optional Application for Federal Employment (OF 612), or any other written format you choose to describe your job-related qualifications  can be submitted electronically using the document upload process, fax, mail or by hand-deliver. Please ensure that your resume contains your full name, address, phone and at least your last four digits of your social security number.

Contact Information:
STAFFING GROUP

Phone: (404)331-4541

Email: Atlanta@opm.gov


Or write:
Atlanta Services Branch
Office of Personnel Management
75 Spring Street SW Suite 1000
Atlanta, GA 30303


What To Expect Next:

After a review of your complete application is made you will be notified of your rating and or referral to the hiring official. If further evaluation or interviews are required you will be contacted.

Instructions for completing the OPM 1203-FX:

If you are applying to this announcement by completing the OPM 1203-FX form instead of using the Online Application method, please use the following step-by-step instructions as a guide to filling out the required questionnaire. You will need to print the vacancy announcement and refer to it as you answer the questions. You may omit any optional information; however, you must provide responses to all required questions. Be sure to double check your application before submission.

Social Security Number


Vacancy Identification Number

The Vacancy Identification Number is:  AT180473

1. Title of Job

Building Management Specialist
2. Biographic Data

3. E-Mail Address


4. Work Information

If you are applying by the OPM Form 1203-FX leave this section blank.

5. Employment Availability

6. Citizenship

Are you a citizen of the United States?
7. Background Information

If you are applying by the OPM Form 1203-FX leave this section blank.

8. Other Information

If you are applying by the OPM Form 1203-FX leave this section blank.

9. Languages

If you are applying by the OPM Form 1203-FX leave this section blank.

10. Lowest Grade

Enter the lowest grade you are willing to accept:  

0911
11. Miscellaneous Information

If you are applying by the OPM Form 1203-FX leave this section blank.

12. Special Knowledge

If you are applying by the OPM Form 1203-FX leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX leave this section blank.

14. Veteran Preference Claim

15. Dates of Active Duty - Military Service

16. Availability Date


17. Service Computation Date

If you are applying by the OPM Form 1203-FX leave this section blank.

18. Other Date Information

If you are applying by the OPM Form 1203-FX leave this section blank.

19. Job Preference

If you are applying by the OPM Form 1203-FX leave this section blank.

20. Occupational Specialties


001 Building Management Specialist
21. Geographic Availability


1841 Chamblee, GA
22. Transition Assistance Plan

23. Job Related Experience

If you are applying by the OPM Form 1203-FX leave this section blank.

24. Personal Background Information

If you are applying by the OPM Form 1203-FX leave this section blank.

25. Occupational/Assessment Questions:

1. From the descriptions below, select the one which best describes your education and/or experience to perform the duties of a Building Management Specialist, GS-1176-09.

A. I have one year of specialized experience, equivalent to the GS-7 level in the Federal service, advising, consulting, or assisting in managing building management functions/services such as landscape maintenance, food services, recycling/shredding, etc. These duties would include assessing customer needs/requirements and evaluating the effectiveness of services provided; processing and certifying procurement documents; utilzing a variety of automated systems and software; identifying problem areas/trends, recommending modifications and/or adjustments to ensure contract terms and conditions are met.
B. I have a master's or equivalent graduate degree, or two full years of progressively higher level graduate education leading to a degree, or L.L.B., J.D., if related. One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent one year of full-time study. If that information cannot be obtained from the school, 18 semester hours will be considered as satisfying the one year of full-time study requirement.
C. I have a combination of experience and graduate education described in A and B above which when combined equals to 100% of the total specialized experience for this position. Only education in excess of the first 18 semester hours of graduate education may be used when combining education and experience to meet the total qualification requirements.
D. I do not possess the education and/or experience described above.

2. From the descriptions below, select the one which best describes your education and/or experience to perform the duties of a Building Management Specialist, GS-1176-11.

A. I have one year of specialized experience, equivalent to the GS-9 grade level in the Federal service planning, analyzing, and implementing building management operations/activities. These duties would involve having recurring contacts to obtain needed services such as landscape maintenance, cafeteria or snack bar services, building equipment maintenance, or special projects such as mechanical or electrical systems, etc. Initiating fund requests and automated receiving reports; writing technical contracts and statements of work; preparing cost estimates; and monitoring contractors performance.
B. I have a Ph.D. or equivalent doctoral degree, or three full years of progressively higher level graduate education related to the position to be filled. One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent one year of full-time study. If that information cannot be obtained from the school, 18 semester hours will be considered as satisfying the one year of full-time study requirement.
C. I have a combination of experience and education of the types described in A and B above which when combined equals to 100% of the total specialized experience for this position. Only education in excess of the first 18 semester hours of graduate education may be used when combining education and experience to meet the total qualification requirements.
D. I do not possess the education and/or experience described above.

For each task in the following group, choose the statement from the list below that best describes your experience and/or training. Darken the oval corresponding to that statement in Section 25 of the Qualifications and Availability Form C. Please select only one letter for each item.

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing the task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task. I have supervised performance of this task or am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

3. Oversees grass cutting and edging, tree and shrub pruning/removal operations.

4. Oversees fertilization, mulching, and erosion control operations.

5. Oversees irrigation schedules.

6. Researches plant materials for geographic area and initiates replanting programs.

7. Monitors budgets.

8. Maintains documentation on herbicide and pesticide applications.

9. Coordinates removal of stray animals or pests with state and local wildlife management agencies/shelters/contractors.

10. Plans snow removal efforts and provides information on conditions during snow/ice-related weather events.

11. Oversees food service programs including cafeteria and canteen providers.

12. Monitors menu variety, pricing, food temperatures, sanitation procedures and trash disposition.

13. Meets with building occupants or employee committees on food service issues.

14. Maintains required documentation on official inspections and problem resolution.

15. Maintains copies of vendor permits.

16. Oversees recycling programs to include office paper, cardboard, aluminum cans, and pallets.

17. Oversees the recycling of computer tapes, printer cartridges, etc.

18. Stays current on recycling procedures and rebate prices.

19. Receives and monitors utility invoices.

20. Tracks demand, consumption and cost data to aid in preparing quarterly and annual reports with scorecard and narrative.

21. Identifies opportunities to conserve energy and reduce water consumption.

22. Acts as Contracting Officer's Technical Representative (COTR) on one or more recurring contracts.

23. Reviews and accepts/rejects contractor reports.

24. Performs personal inspections of services provided and building conditions.

25. Ensures contract employees have proper licenses and cerifications.

26. Prepares and maintains contract documentation.

27. Performs research via the Internet, email, and telephone to obtain specifications pertaining to different types of products, equipment, and supplies.

28. Assesses utilization of funds in various funding categories.

29. Monitors legislation, regulations, and industry standards to identify new or changed requirements and assesses impact on local programs.

30. Initiates occupant awareness articles on assigned program areas for the Publice Address system, email distribution, newsletters, closed circuit television (CCTV), etc.

31. Prepares budget projections and monitors funding and spending on contracts/projects.

32. Initiates cost projects and tracks funds for multiple functions.