Job Listing: Administrative Assistant

Duty Locations

 1 vacancy - Minneapolis, MN The Office of the Comptroller of the Currency is the world's preeminent bank supervisory agency.

The OCC charters, regulates and supervises the integrity of our national banks. Our culture promotes creative and thoughtful contributions by people in all positions, and an environment that values and encourages diversity. If you are an inquisitive, investigative individual with high standards of your own, consider the OCC. You can "bank" on us to offer you a rewarding career.

ALL SOURCES-COMPETITIVE SERVICE/DEU

Please DO NOT include your social security number on any documents submitted.

Note:  this position is posted on USAJobs, which requires applicants to provide their SSN for registration.  However, your SSN will not appear on any of your application materials.

TITLE, PAY PLAN, SERIES, AND PAY BAND:   Administrative Assistant (OA), NB-0303-II/III

·     This is a permanent position in the competitive service.

PROMOTION POTENTIAL WITHOUT FURTHER COMPETITION:  NB-III  

SALARY RANGE: NB-II    $26,368 to $44,805 per year

                                 NB-III   $36,153 to $61,697 per year

The salary range above includes 3% geographic differential pay.

Office of the Comptroller of the Currency

Central District

Minneapolis-South Field Office

Minneapolis, MN

1 vacancy (This position is in the bargaining unit.)

RELOCATION: Relocation may be provided to selectees in accordance with OCC’s relocation policy.  Free real estate information on job locations is available to OCC employees and job applicants by calling OCC’s relocation management firm at 1-800-257-4092.

 

Major Duties

Uses computers and automated systems to perform a variety of administrative duties using all types of software.  Handles Report of Examination processing. Manages the work flow for the office by prioritizing projects and establishing standard operation procedures.  Uses computer software to create, edit and print reports, spreadsheets, graphic presentations, and a variety of correspondence, and ensures proper format, spelling, grammar, punctuation, and compliance with agency policies and procedures.  Ensures all office equipment is in working order.

Provides office support by answering phones, greeting visitors, distributing mail and filing.  Maintains tickler and tracking files for a wide variety of issues.  Maintains, updates, and purges confidential personnel files.  Creates, maintains, and updates computer-based records and verifies accuracy of data and distributes them to staff.

Is liaison between managers, field office, team, and MIS staffs for administrative reports and/or issues and with meeting facility personnel.  Arranges meetings for internal and external groups, inspects potential meeting sites and finalizes details with vendors.

Communicates and coordinates with bankers any special information requests.

Tracks and maintains schedules of assignments and documents time spent in various categories.  Coordinates and administers recruiting and hiring initiatives, schedules interviews and tests, and drafts correspondence for manager's signature.

Maintains adequate levels of office supplies, serves as primary timekeeper and participates in task forces and with special projects.

How to Apply

You must submit your application so that it will be received by the closing date of the announcement.

Applications must be received by the Delegated Examining Unit in Dallas, TX by the closing date of the announcement.  You may apply by fax, mail or E-mail (Using Word or PDF formats only).  Receipt of applications will be acknowledged.  Applicants’ qualifications will be evaluated solely on the information submitted.  Failure to submit all of the items listed below may result in you not receiving full consideration.  All application materials become the property of the Office of the Comptroller of the Currency and will not be returned.

1.     Resume, or OF-612, Optional Application for Federal Employment, or other written application format of your choice.  The OF-612 is available on the Office of Personnel Management’s electronic forms website at www.opm.gov/forms/.  Be sure to provide all of the information requested below:

-      Job announcement number, title, series, grade and location for which you are applying

-      OCC employee identification number (for OCC employees only)

-      Country of Citizenship

-      If ever employed by the Federal Government, show the highest Federal civilian grade held, job series, and dates of employment in the grade

-      Education

-      Work experience including dates of employment, employer’s name, address and phone number

-      Other relevant qualifications

2.     A supplemental statement describing how you meet the selective placement factor(s), if applicable, and Knowledge, Skills, and Abilities (KSAs).

3.     Copy of most recent performance appraisal, if available.

4.     All current and former federal employees must submit a copy of their most recent Notification of Personnel Action (Standard Form 50) showing tenure group and promotion potential (if any). 

5.     Applicants claiming veteran preference or eligibility for Veterans Readjustment Appointment must submit a copy of their DD-214 and, if disabled, an SF-15 with letter from the Department of Veterans Affairs.

6.     Please provide an E-mail address where status notifications may be sent if available.

CTAP AND ICTAP APPLICANTS:

Career Transition Assistance Plan (CTAP) and Interagency Career Transition Assistance Plan (ICTAP) applicants must provide proof of eligibility, such as a copy of their specific RIF notice of separation, Notification of Personnel Action (SF-50) showing the RIF separation, or Certification of Expected Separation.  Applicants may also be asked for documentation from their human resources office reflecting the promotion potential of their most recent federal position.

Selection priority will be given to eligible, well-qualified CTAP/ICTAP applicants.

Well-qualified employees are eligible employees who (i) meet the basic qualification standards and eligibility requirements for the position, including any medical qualifications, suitability, and minimum educational and experience requirements for the position; (ii) meet all selective placement factors, where applicable, and are rated above the minimum level on all quality ranking factors (KSAs); (iii) are physically qualified, with reasonable accommodation where appropriate, to perform the essential duties of the position; (iv) meet any special qualifying condition(s) that OPM has approved for the position; and (v) are able to satisfactorily perform the duties of the position upon entry.

Submit the above documents to:

Fax 301-333-7012 (All faxes go directly to Mrs. Keys in Dallas, TX)

E-Mail: OCCHRDEU@occ.treas.gov

Comptroller of the Currency

Human Resources Solutions

500 North Akard Street, Suite 1600

Attn: Saundra Keys, DEU-CE-08-030

Dallas, TX  75201

Phone: 214-720-7058

The OCC highly recommends that applicants submit their documents via fax or e-mail.  Due to mail screening, it may take up to two weeks for the OCC to receive any mailed documents.

For more information, you may contact LaChelle Crowder at 214-720-7058, or you may submit questions to OCCHRDEU@occ.treas.gov.  (Do not submit documents directly to this contact person.)

OCC IS AN EQUAL OPPORTUNITY EMPLOYER

Contact Information:
LaChelle Crowder

Phone: 214-720-7058

Fax: 301-333-7012

Email: OCCHRDEU@OCC.TREAS.GOV


Or write:
Department of Treasury
500 North Akard, Suite 1600
Dallas, TX 75201

US

Fax: 301-333-7012


What To Expect Next:

Once this announcement closes, we will conduct an evaluation comparing your skills and experience as described in your application package with the requirements of the position.  The most highly qualified candidates will be referred to the selecting official for further consideration and possible interview. (In some cases, individuals with priority for special consideration must be considered and selected before other candidates.)  Whether or not you are contacted for an interview depends upon the location of the position and the judgment of the selecting official.  As soon as this process is complete you will be notified of the outcome.