Job Listing: REALTY ASSISTANT (CONTRACT MANAGEMENT/OA)

Duty Locations

 1 vacancy - Crownpoint, NM The Bureau of Indian Affairs is the lead agency for the United States in carrying on a government-to-government relationship with the tribal nations. A challenging and dynamic place to work, it enhances the quality of life, promotes economic opportunity, and carries out the responsibility to protect and improve the trust assets of American Indians, Indian tribes and Alaska Natives.
The incumbent serves as Realty Assistant in providing assistance in preparing realty correspondence, maintenance of logs and clearing and categorizing files to support he management of the subsurface leasing, leasing, permits, easements and rights-of-ways for a Eastern Navajo Agency, Branch of Real Estate Services.  The incumbent communicates with beneficiaries, lessees, land owners, and other interested parties about the contracting process, options, and other needs and documentation.  Serves as an assistant assuming a wide responsibility of proceeding with advertisements of tracts, negotiating for leasing activity and of processing leases, assignments, permits and agreements in the absence of the immediate supervisor.  Assists in identification of lands available for lease from expiring leases or through review of idle lands reports.

Major Duties

What are the major duties performed in this position?  The incumbent serves as Realty Assistant in providing assistance in preparing realty correspondence, maintenance of logs and clearing and categorizing files to support he management of the subsurface leasing, leasing, permits, easements and rights-of-ways for a Eastern Navajo Agency, Branch of Real Estate Services.  The incumbent communicates with beneficiaries, lessees, land owners, and other interested parties about the contracting process, options, and other needs and documentation.  Serves as an assistant assuming a wide responsibility of proceeding with advertisements of tracts, negotiating for leasing activity and of processing leases, assignments, permits and agreements in the absence of the immediate supervisor.  Assists in identification of lands available for lease from expiring leases or through review of idle lands reports.  Reviews the transaction, including the application, land description, appraisal, NEPA, TSR, and other clearance to determine completeness of documentation needed for compliance with statutory authority, laws, regulations, tribal ordinances, policies, and procedures. Works with Land Titles and Records Office to determine ownership to authorize distribution of funds.  Assists Realty Specialist (Contract Management) to ensure that all parties are in compliance with the terms and conditions of the contract.  Initiates correspondence regarding proposed leasing authority or that regarding leasing activity in force in reply to correspondence and/or inquiries of a routine nature by utilizing a person computer.  Screens incoming correspondence, exercise resourcefulness in preparing replies in routine inquiries regarding surface leases and permitting and assembles any required supplemental material and submits for signature.

How to Apply

IMPORTANT INFORMATION FOR APPLICANTS

How do I apply?  Vacancy Announcement and application packages may be picked up at the Office of Human Capital Management, Center for Recruitment and Placement, Gallup Federal Building, 301 West Hill Avenue, Room 240, Gallup, New Mexico.  Office hours are: Monday through Friday, from 7:00am to 4:30pm (MT), excluding official Federal holidays.    Forms are also available from www.opm.gov/forms   

Applications and all accompanying documents must be received in the Office of Human Capital Management, Center for Recruitment and Placement, by the close of business on the closing date on the vacancy announcement.  Faxed applications will be accepted if time stamped by 11:59pm (MT) of the closing date of the vacancy announcement.  Application packages may be submitted:

IN PERSON AT THE FOLLOWING PHYSICAL ADDRESS:
BIA - Office of Human Capital Management, Center for Recruitment and Placement, Gallup Federal Building, 301 West Hill Avenue,  Room 240,  Gallup, New Mexico  87301.

BY MAIL USING THE FOLLOWING MAILING ADDRESS:
BIA - Office of Human Capital Management, Center for Recruitment and Placement,  MC-K240, P.O. Box 1060, Gallup, New Mexico 87305-1060. 

BY FAX:  (505) 863-8361.  Applications faxed using Government equipment will NOT be accepted.
ORIGINAL DOCUMENTATION INCLUDING ORIGINAL SIGNATURES WILL BE REQUIRED UPON EMPLOYMENT.

INTERNET: This office does NOT accept e-mailed applications or applications submitted via the Internet.

Notice: Applications mailed using Government postage and/or envelopes are in violation of OPM and Postal Regulations and will NOT be accepted. 

Can I request an extension to the closing date?  NO, extensions are no longer being granted because the Office of Human Capital Management, Center for Recruitment and Placement is now accepting faxed application packages. 

What are the REQUIRED documents needed to apply?  These documents are required to apply for all positions. Failure to include any of the information listed below AND/OR failure to sign your documents may result in loss of consideration for the position.
1. Optional Form 612, Optional Application for Federal Appointment, or Resume, or any written format consistent with OPM Optional Form 510 will be accepted.  Forms are available from www.opm.gov/forms    ORIGINAL SIGNATURES WILL BE REQUIRED UPON EMPLOYMENT.
NOTE:  It is to your advantage to request and read the OPM Optional Form 510 (Applying for a Federal Job), which contains guidance on the information that must be included in your narrative application or resume to ensure your optimum consideration. 
2. IF you are claiming Indian Preference:   BIA Form 4432, Verification of Indian Preference for Employment in Bureau of Indian Affairs and Indian Health Service. 
3. Optional Form 306, Declaration for Federal Employment, (revised January 2001).  www.opm.gov/forms   
4. GSA Form 3607, Motor Vehicle Operator’s License and Driving Record is available from www.opm.gov/forms   Candidates must have a safe driving record within the three-year period immediately preceding submittal of GSA Form 3607, and must be able to meet the safe driving requirements of the Bureau of Indian Affairs.
5. Copies of College Transcripts, credit for education will not be granted without verification.  Official College Transcripts will be required upon employment.
6. IF you are claiming Veteran’s Preference:  Form DD-214, 5-point Veteran’s Preference.
7. IF you are a current or former Federal employee:  Notification of Personnel Action (SF-50 or SF-50B) for current and former Federal employees.  Do not send an Award SF-50.
8. IF you are applying for an Office Automation (OA) position:  Certificate of Proficiency in Typing OR a Self-Certification Statement.
9. IF you are applying for a Fire Management and Aviation Program position:  Submit Red Card or equivalent Individual Incident Qualification and Certification System (IQCS) Master Report.

These forms are desirable and should be submitted in addition to the required documents:
10. Supplemental Questionnaire (written response to the KSA’s listed on the vacancy announcement), and if applicable, Supplemental Qualifications Questionnaire. 
NOTE:  All responses to the Supplemental Questionnaire must be supported by your application form or resume, and submitted college course work information.  Failure to provide supporting documentation may result in your application not receiving consideration, or receipt of a lower or ineligible rating.  Any exaggeration or misrepresentation of your experience or education, or attempts to conceal information, is cause for not hiring you or removing you from a Federal position.
11. Form BIA-4450, Supervisory Appraisal of Demonstrated Performance or Potential, for current or former Federal employees, appraisal must be current within a one-year period.  Please contact the Office of Human Capital Management, Center for Recruitment and Placement at (505) 863-8496 or 863-8248 for a copy of this form.
12. Form DI-1935, Applicant Background Survey, which is voluntary and is detached from your application upon receipt.

How much information should I put on my application?  Applicant’s qualifications will be evaluated solely on the information submitted by them in their application packages.  It is the applicant’s responsibility to submit all required documentation in support of their application to receive full credit for their Indian Preference, Veteran’s Preference determination, education, training, and/or experience.

Selection Information:  Candidates must meet all qualification requirements (including Time-in-Grade) within 30 days after the closing date. Reference Departmental Merit Promotion Plan dated June 13, 1995.

Notice to all Male Applicants:  Section 1622 of the Defense Authorization Act of 1986, prohibits any male born after December 31, 1959, from being appointed to a position in an executive agency if he has knowingly and willfully failed to register with the Selective Service System.  Male applicants born after December 31, 1959, will be required to complete the certification document to confirm their selective service status.

Veterans Employment Opportunities Act:  Veterans who are preference eligible or who have been separated from the armed forces under honorable conditions after three (3) years or more of continuous active service may apply.  Individuals eligible for non-competitive appointment (e.g., applicants eligible for appointment under the Veterans Readjustment Act, the severely handicapped, those with a 30% or more compensable service-connected disability, etc.) may apply for temporary and/or permanent positions. 

Equal Opportunity Employer:  The Bureau of Indian Affairs is an Equal Opportunity Employer within the scope of Indian Preference.  All applicants will receive consideration without regard to race, color, sex, creed, age, marital status, religion, national origin, non-disqualifying disability conditions, or any other non-merit factors.

Suitability and Clearance Requirements:  A background security investigation will be required for all new hires.  Appointment will be subject to the applicant’s successful completion of a background security investigation and favorable adjudication.  Failure to successfully meet these requirements will be grounds for non-selection or termination.

Reasonable Accommodation:  This agency provides reasonable accommodations to applicants with disabilities.  If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency.  The decision on granting reasonable accommodation will be on a case-by-case basis.

CTAP/ICTAP:

Department of the Interior (DOI) Career Transition Assistance Plan (CTAP) procedures apply in filling this vacancy.  5 CFR 330, Career Transition Assistance for Surplus and Displaced Federal Employees requires the following order of selection for this position:

a) At Bureau option, personnel actions listed in 5 CFR 330.606(b);
b) Any well-qualified SSP candidate who applies within the local commuting area (Surplus and displaced employees will be given equal consideration);
c) At Bureau option, personnel actions not subject to RPL;
d) Qualified RPL candidates in the local commuting area;
e) At Bureau discretion, any other former displaced well-qualified DOI employee, e.g. a well-qualified RPL candidate who applies from outside the local commuting area;
f) Well-qualified ICTAP applicants in the local commuting area;
g) Other outside applicants (other agencies, nonstatus, etc.)

Hiring Restrictions:  Individuals who have special selection priority (SSP) rights under the Agency Career Transition Assistance Program (CTAP) or the Interagency Career Transition Assistance Program (ICTAP) must be well qualified for the position to receive consideration for SSP.

Federal employees seeking CTAP/ICTAP eligibility must submit proof that they meet the requirements of 5 CFR 330.605 (a) for CTAP and 5 CFR 330.704 for ICTAP.  This includes a copy of the agency notice, a copy of their most recent Performance Rating and a copy of their most recent SF-50 noting current position, grade level, and duty locations. 

Please annotate your application to reflect that you are applying as a CTAP or ICTAP eligible.
APPLICATIONS WILL BE RETAINED AS PART OF THE VACANCY ANNOUNCEMENT MERIT PROMOTION FILES AND WILL NOT BE RETURNED OR DUPLICATED FOR OTHER VACANCIES.

DEPARTMENT OF THE INTERIOR
BUREAU OF INDIAN AFFAIRS

SELF-CERTIFICATION STATEMENT

For all positions titled as Office Automation or any clerical positions which has parenthetical title of Office Automation (OA), applicants must have typing proficiency of 40 words per minute (wpm) and knowledge of general office automation software, such as word processing, personal computer, electronic mail, database management, spreadsheet, etc.

To be eligible for (OA) positions, you must be able to:

1. Type 40 words per minute.

2. Possess knowledge of general office automation software, such as word processing, personal computer, electronic mail, database management, spreadsheet, etc.

Please sign and date the Self-Certification Statement and submit with your Application for Federal Employment.

I HEREBY CERTIFY THAT I MEET THE REQUIREMENTS SET FORTH IN THIS SELF Certification STATEMENT FOR:

TYPING AND KNOWLEDGE OF GENERAL OFFICE AUTOMATION SOFTWARE. (i.e. word processing, personal computer, electronic mail, database management, spreadsheet, etc.)

NOTE: A certification statement must be signed and dated for each specific job announcement.  A falsification of this statement may be used as grounds for not employing you or for dismissal.

       
         (Signature)      Date)

Page 1 of 2
Form BIA - 4450 (ASC format 12/98)
Department of the Interior
Bureau of Indian Affairs

SUPERVISORY APPRAISAL OF DEMONSTRATED PERFORMANCE OR POTENTIAL

Announcement No.:   NRO-08-10

Position Title:   Realty Assistant (Contracts Management/OA), GS-1101-05/06/07

PLEASE HAVE THIS APPRAISAL COMPLETED BY YOUR SUPERVISOR AND SUBMIT WITH YOUR APPLICATION. (If the appraisal is submitted directly by the Supervisor, the Applicant will be permitted to review and/or obtain a copy of the appraisal upon request).

Name of Applicant: _______________________________________

BASIS OF APPRAISAL RATING INDICATORS
OA - Outside Activities 4 - Exceptional
OJT - On the Job Training 3 - Above Average
FT - Formal Training 2 - Average/Satisfactory
UA - Unable to Appraise 1 - Rarely Satisfactory

CIRCLE ONE RANKING FACTORS CIRCLE ONE

Knowledge, Skills, Abilities and Personal Characteristics:

OA---OJT---FT---UA---------------------------------------------------------------------------------------------------------------------------4---3---2---1
Knowledge and sufficient skill in Realty relation system (automated systems) and Information Management.  Accesses, understands, and updates realty related systems; uses applicable IT resources, stores, organizes, and maintains multiple formats of data.  Assures information is readily available disseminates information effectively and securely.

OA---OJT---FT---UA---------------------------------------------------------------------------------------------------------------------------4---3---2---1
Knowledge of Fiduciary Responsibility, Tribal Culture and Protocol.    Assures that any management of Indian trust assets considers the interest of the owner(s) and their intended use of assets; conserves and protects trust assets.  Aware of and respects societal differences, know how to work well with those differences to attains beneficiary and client satisfaction. 

OA---OJT---FT---UA---------------------------------------------------------------------------------------------------------------------------4---3---2---1
Ability to demonstrate skill in communication and customer service, both orally and in writing, in order to work with beneficiaries and clients to assess their needs; provide accurate information or assistance, demonstrates attention to and conveys information, ideas, facts, or messages appropriately and effectively. 

Page 2 of 2
Form BIA - 4450 (ASC format 12/98)
Department of the Interior
Bureau of Indian Affairs

SUPERVISORY APPRAISAL OF DEMONSTRATED PERFORMANCE OR POTENTIAL

Announcement No.:   NRO-08-10

Position Title:   Realty Assistant (Contracts Management/OA), GS-1101-05/06/07

NARRATIVE: Briefly evaluate the candidate's overall ability to perform the duties and responsibilities of the position. Narrative comments are required for all evaluations.

In what capacity are you making this appraisal? (Please check the appropriate)

_____Present Immediate Supervisor _____Present 2nd Level Supervisor

_____Former Immediate Supervisor  _____Former 2nd Level Supervisor

_____Other (Specify)

Period during which you supervised the applicant:

From:__________________ To:___________________

Appraiser: ______________________________________ ___________________________
 Signature Date

 ______________________________________ ___________________________  Printed Name Telephone Number

Contact Information:
Marsha L. Weebothee

Phone: 505-863-8248

Fax: 505-863-8361


Or write:
BIA-OFC OF HUMAN CAPITAL MGMT CENTER FOR INDIAN EXCELLENCE (SOUTH)
P.O. Box 1060
301 W. Hill Avenue
Gallup, New Mexico, NM 87305

US

Fax: 505-863-8361


What To Expect Next:
Once your complete application is received we will conduct an evaluation of your qualifications and determine your ranking. The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview. We expect to make a selection within 45 days of the closing date of this announcement. You will be notified of the outcome.