Job Listing: Contract Specialist
Duty Locations
1 vacancy - Oakland, CAWhen disaster strikes, America looks to FEMA. Now FEMA looks to you. Join our team and use your talent to support Americans in their times of greatest need. The Federal Emergency Management Agency (FEMA) prepares the nation for all hazards and manages Federal response and recovery efforts following any national disaster incident. We foster innovation, reward performance and creativity, and provide challenges on a routine basis to a well-skilled, knowledgeable, high performance workforce.
FEMA offers developmental opportunities, competitive compensation, and networking opportunities.
This position is in the Department of Homeland Security, Federal Emergency Management Agency, FEMA Region IX, Management Division, Administrative Services Branch. The employee serves as a Level I Contracting Officer responsible for developing and/or executing internal policies and procedures for work involving the procurement of supplies and services.
NOTE: This position opportunity is also being advertised under agency Merit Promotion Procedures (Internal, Status Candidates). For consideration, please submit a separate application package under vacancy announcement number MW/MP-08-R9-0120-JLP. Consideration will only be given to the appropriately referenced announcement number.
Key Requirements:
• RELOCATION EXPENSES ARE NOT AUTHORIZED
• DIRECT DEPOSIT: Mandatory Direct Deposit/Electronic Funds Transfer
• BACKGROUND AND/OR SECURITY INVESTIGATION REQUIRED
• U.S. Citizenship
Major Duties
Organization: This position is in the Management Division of the FEMA Region IX office. This federal Region includes Arizona, California, Hawaii, Nevada, the territories of American Samoa and Guam, the Commonwealth of the Northern Mariana Islands, the Republic of the Marshall Islands, and the Federated States of Micronesia.Primary Purpose: The employee's primary responsibilities as a Level I Contracting Officer are to develop and/or execute internal policies and procedures for work involving the procurement of supplies and services; to advise executive management and senior-level staff on all procurement issues; to advise Joint Field Office management and staff relative to the expedient delivery of goods and services in support of disaster operations under urgent and compelling circumstances; performs work related to the contract pre-award process; performs contracting work using formal advertising procedures; and serves on Source Selection Boards.Specific Duties: ● As the Region IX Contracting Officer, employee must maintain eligibility for a DHS contracting officer warrant to remain qualified for this position. ● Employee performs a variety of contract and procurement functions related to the buying of supplies, equipment, (including IT and telecommunications equipment), and services (including facilities support and maintenance services), through a combination of sealed bidding and negotiated procurement procedures. ● Negotiates contracts, terms, and conditions. Participates in pre-bid / pre-proposal conferences, facility surveys, site inspections, contract technical compliance inspections, pre- and post-award audits, and technical and cost/price negotiations. ● Administers contracts and interagency agreements awarded in Region IX. As Regional procurement authority, advises management and senior-level staff on all procurement actions for architectural-engineering studies as required by the Federal Insurance Administration.● Solicits, awards, and administers multiple contracts for building construction and/or repairs, security systems, maintenance, road paving, and other miscellaneous services and supplies required for the success of the mission.How to Apply
You must submit your application so that it will be received by the closing date of the announcement.
Please submit a resume or an Optional Application for Federal Employment (OF 612) or any other format. Although we do not require a specific format, certain information is required to determine if you are qualified.
If you are claiming veterans’ preference, provide a copy of form DD 214 and, if disabled, provide also form SF-15 (Application for 10-Point Preference), and a letter from the Veteran's Administration that documents your eligibility.
Submit a narrative statement responding to the knowledge, skills and abilities (KSAs) identified in the announcement.
The resume or application must contain:
1. The Employment Opportunity number, title and grade of the job for which applying (indicate the lowest grade level that you will accept if applying for a position advertised at multiple grade levels);
2. Full name, mailing address, day and evening phone numbers, social security number, country of citizenship, branch and date of military service, if applicable;
3. High school name and location, date of diploma or highest grade completed, college name and location, majors, type and year of any degrees received;
4. Work experience for at least ten years that includes job titles, duties and accomplishments, employer`s name and address, supervisor`s name and phone number, starting and ending dates, hours per week and salary; and to include all periods of unemployment during the ten year time frame.
5. List of other qualifications such as job related training courses, job related skills, job related certificates and job related honors, awards and special accomplishments.
IF YOU ARE FAXING OR EMAILING YOUR DOCUMENTS, THEY MUST BE RECEIVED BY 11:59pm EASTERN TIME ON THE CLOSING DATE OF THE ANNOUNCEMENT. THERE ARE SEVERAL WAYS IN WHICH YOU MAY APPLY FOR THESE POSITIONS:
via Mail - Use of a U.S. Federal Government postage paid envelope to mail your individual application and/or resume package is not allowed and will not be considered. All completed application and/or resume packages must be received in the Human Resources Division by not later than the closing date of the announcement to receive consideration for employment. Please mail completed Application and Resume Packages to:
DHS/FEMA Human Resources Division
Building 729, P.O. Box 129
Mt. Weather, VA 22611
Attn: John Phillips
If you have questions regarding your application package please phone: 1-800-879-6076.
via E-Mail - FEMA-HIRE-ME@dhs.gov. Completed E-mail packages must be received in the Human Resources Division by not later than the closing date of the announcement. Be sure to list the Vacancy Announcement/Opportunity Number in the subject line.
via Fax Attn: John Phillips 540-535-2823. Completed fax packages must be received in the Human Resources Division by not later than the closing date of the vacancy announcement.
To obtain additional information about DHS/FEMA employment opportunities, visit our WEB site at www.dhs.gov, or call our Employment Opportunities Hotline on 800-879-6076. Applicants needing TDD/TTY assistance should call the Federal Information Relay Service at 800-877-8339.
If you are sending your application via Email, please DO NOT use .zip or other compressed file formats. Preferred file formats include .doc, .txt, .pdf.
Please be sure to include the following information in your application (incomplete applications may not be considered for the position).
Job Information:
- Announcement number and position title and grade(s) for which you are applying
Personal Information:
- Full name, mailing address, day and evening phone numbers
- Last four digits of your Social Security Number
- Country of citizenship (must be U.S. citizen to be eligible)
-Veterans Preference, if applicable. Attach latest report of Separation from Active Duty (DD-214) to establish honorable discharge from military service. Attach SF-15 & required proof (i.e., an official statement, dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces) if you are claiming a 10-point veterans preference. If appropriate documentation is not received by the closing date, preference will not be granted.
-Applicants who are on active military duty: Applicants who are on active military duty will not have a DD Form 214 at the time of application. Prior to appointment, we will verify:
o Your eligibility for veterans preference, and
o That your military service was honorable.
- If you are or were a Federal government employee, please attach your latest SF-50 (Notice of Personnel Action), indicating the highest Federal civilian grade held and dates and attach a copy of your latest performance appraisal.
Education:
- Colleges and Universities: Name, city, state, major(s), type of degree and year received (or total semester/quarter hours earned)
- Other educational programs, if relevant. Show dates and total hours of program.
Job-Related Work Experience:
- Job title (include series and grade if Federal job)
- Name and address of employer, supervisor’s name, and supervisor’s telephone number (please indicate if you do not want us to contact your current supervisor)
- Starting and Ending dates (month and year)
- Hours worked per week
- Annual salary
- Duties and accomplishments
- Please document your job-related experience.
Other Job-Related Qualifications:
- Relevant skills (e.g. foreign languages, computer software/hardware)
- Relevant training courses
- Relevant current certificates and licenses
- Relevant honors, awards, etc. (e.g., memberships in professional and honor societies, publications, leadership activities, performance awards). Give dates, but do not send documents.
If applying as an ICTAP eligible, submit a copy of the Reduction in Force (RIF) or separation notice and a copy of the last performance appraisal.
Submit a narrative statement responding to the knowledge, skills and abilities (KSAs) identified in the announcement. This information will be used to determine your eligibility and/or rating and is required.
Application mailed using government postage or through an internal federal government mail system will not be considered.
Contact Information:
John Phillips
Phone: 1-800-879-6076
Fax: 1-540-535-2823
TDD: 800-877-8339
Email: FEMA-HIRE-ME@dhs.gov
Or write:
Department Of Homeland Security
FEMA Human Resources Division
Building 729, PO Box 129
Mt. Weather, VA 22611
US
Fax: 1-540-535-2823
What To Expect Next:
Once your complete application is received we will conduct an evaluation of your qualifications and determine your ranking. The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview. We expect to make a selection within 30 days of the closing date of this announcement. You will be notified of the outcome.
Required Skills
Qualifications
Applicants must have one year of specialized experience at or equivalent to the next lower grade. For GS-13 grade level, at least 1 year specialized experience must have been at or equivalent to the GS-12 grade level. Specialized experience is experience which is in or directly related to the line of work of the position to be filled and which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of that position.
Examples of specialized experience are:
--experience that has involved the application of contracting principles, laws, regulations and procedures in planning, developing, implementing, and maintaining all aspects of the administration of one or more major systems contracts
--experience formulating guidelines, implementing new developments, and providing policy interpretation
--experience performing in-depth evaluations of the financial and technical capabilities, or the performance, of a contractor.
To qualify for this position you must meet the requirements below. DHS/FEMA may waive training requirements if education and experience requirements are met.
a) Completed a 4-year course of study leading to a bachelor's degree AND at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.A copy of a college transcript from an appropriately accredited educational institution must be submitted to document completion of this educational requirement. Transcripts must show the number of credit hours earned for courses successfully completed.
b) Completed all of the following mandatory training requirements for progression to a senior level (i.e., GS-13 or higher level) contracting position with the Department of Homeland Security: (DHS may obtain a waiver if you do not meet the below training requirements, so please apply even if you do not have all the training listed below)
-Basics of Contracting (Defense Acquisition University (DAU) CON 101 or equivalent);
-Principles of Contract Pricing (DAU CON 104 or equivalent);
-Intermediate Contracting (DAU CON 202 or equivalent);
-Intermediate Contracting (DAU CON 204 or equivalent);
-Government Contract Law (DAU CON 210 or equivalent);
-Advanced Business Solutions for Mission Support (DAU CON 353 or equivalent);
Two Targeted Electives – each should be a minimum of 16 hours of assignment or individual specific learning identified as developmentally beneficial for the individual for career progression. Electives can include formal training or education, seminars, conferences, special projects, or other developmental activities in the procurement field. Day-to-day work experience may not be used to fulfill elective requirements.
Only courses offered by the Defense Acquisition University (DAU) or by a recognized equivalent provider may be used to meet the training requirements. Information on DAU equivalent providers may be found at http://www.dau.mil/learning/appg.asp.
AND
Completed at least 4 years experience in a contracting or related position; at least 1 year of which was at or equivalent to grade GS-12 and which must have provided the knowledge, skills, and abilities to perform successfully the work of this position.
EXCEPTIONS TO QUALIFICATION REQUIREMENTS:
a) Applicants who have been in a GS-1102 position, at or above the GS-13 level since January 1, 2000 without a break in service meet the qualification standard for the grade held on January 1, 2000 and need to meet the requirement stated in Qualification Requirements a) to receive a promotion.
b) The agency may obtain a waiver for an individual who does not meet the training requirements.
c) If you are currently employed with an agency other than the Department of Homeland Security (DHS) and seeking a lateral transfer AND you were promoted to an 1102 position at or above the GS-13 level (or equivalent) after 12/31/99 based on a waiver of the agency’s training requirements, you will need to be approved for another training waiver before you can be hired into a GS-1102 position at or above the GS-13 level with DHS. If you were hired into your current GS-1102-13 or higher level position, with a non-DHS agency, based on an educational waiver, you will still have to meet the educational requirements stated in Qualification Requirement (a) to receive a promotion.
You must be a U.S. citizen to qualify for this position.
You will need to successfully complete a background security investigation before you can be appointed into this position.
Job Details |
Job Location |
Candidate Application |
| Employer: Department Of Homeland Security | Address: | Contact: |
| Job Type: Full-time | City: Bell | |
| Experience:Any | State: California | |
| Education: Bachelors Degree | Zip Code:90201 | Online: Website Link |
Salary and Benefits
Salary Range: 90,949.00 - 118,239.00 USD per year
Benefits
You may participate in the Federal Employees Health Benefits program, with costs shared with your employer. More info: http://www.usajobs.gov/jobextrainfo.asp#FEHB.Life insurance coverage is provided. More info: http://www.usajobs.gov/jobextrainfo.asp#life
Long-Term Care Insurance is offered and carries into your retirement. More info: http://www.usajobs.gov/jobextrainfo.asp#ltci
New employees are automatically covered by the Federal Employees Retirement System (FERS). If you are transferring from another agency and covered by CSRS, you may continue in this program. More info: http://www.usajobs.gov/jobextrainfo.asp#retr
You will earn annual vacation leave. More info: http://www.usajobs.gov/jobextrainfo.asp#VACA
You will earn sick leave. More info: http://www.usajobs.gov/jobextrainfo.asp#SKLV
You will be paid for federal holidays that fall within your regularly scheduled tour of duty. More info: http://www.usajobs.gov/jobextrainfo.asp#HOLI
If you use public transportation, part of your transportation costs may be subsidized. Our human resources office can provide additional information on how this program is run.
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