Job Listing: Secretary

Duty Locations

 1 vacancy - Tinker AFB, OK

The mission of the United States Air Force is to deliver sovereign options for the defense of the United States of America and its global interests -- to fly and fight in Air, Space, and Cyberspace.

To achieve that mission, the Air Force has a vision of Global Vigilance, Reach and Power. That vision orbits around three core competencies: Developing Airmen, Technology-to-Warfighting and Integrating Operations. Core competencies and distinctive capabilities are based on a shared commitment to three core values -- integrity first, service before self, and excellence in all we do.

This announcement is a Non-Competitive External Announcement.

You are eligible under non-competitive external procedures if you meet one of the following criteria.  Definitions are listed under "Other Information" .

Reinstatement

ICTAP

Veterans Employment Opportunity Act (VEOA)

 

 

 

Major Duties

The primary purpose of this position is to serve as the principal office assistant performing various clerical and administrative duties in support of the organization, performing office automation support using multiple automated programs and software such as databases, spreadsheets, and graphics in support of the clerical and administrative work.  Prepares a wide variety of recurring and some nonrecurring correspondence, reports, and other documents and reviews and finalizes correspondence/documents prepared by others in handwritten or electronic drafts.  Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives.  Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits.  Maintains supervisor’s calendar, coordinates meeting arrangements, and schedules meetings and/or conferences.  Performs other clerical and administrative work in support of the office/organization.  Uses multiple office automation software with varied functions to produce a wide range of documents that often require complex formats, such as graphics or tables within text, editing and reformatting electronic drafts, and updating or revising existing databases or spreadsheets.  Promotes safety/health in the work place through awareness and compliance with safety rules, regulations and best practices.
ADDITIONAL INFORMATION:  This position is currently a GS position.  Upon conversion to the national security personnel system (NSPS) this position may be converted to a corresponding NSPS pay banded position at which time pay may be negotiated in accordance with NSPS regulations.

How to Apply

 To apply for this position, you must provide a complete Application Package, which includes both of the following:

1.      Your responses to the Qualifications Questionnaire, and

2.      Your résumé and any other documents specified in the Required Documents section of this job announcement.

 

Use Application Manager for convenience and quickest processing. Track your progress to a Complete Application Package using the My Application Packages checklist and status displays.

 

Regardless of which method you choose (Option A or B) your application package status must be Complete by 11:59PM Eastern Time on  Wednesday, April 09, 2008 in order to receive consideration. 

  

Option A:  Application Manager

To begin, choose one of these options:

·         If your résumé is going to come from the USAJOBS Resume Builder, begin the process by clicking the Apply Online button near the bottom of this page. Your résumé will be attached only to the Application Package you complete and submit immediately after you click the Apply Online button for this job announcement, not to any Application Packages you may already have created.

·         If your résumé is going to be one you prepared outside of USAJOBS Résumé Builder, click this link to begin the process:  Online QuestionnaireOnline Questionnaire.

 

If you are faxing any documents, always use the official cover sheet which you may print using this link, http://staffing.opm.gov/pdf/usascover.pdf . The fax number is 478-757-3144

 

To return to Application Manager at any time, use whichever link you used to begin as described above, or simply go to https://ApplicationManager.org. If you are experiencing difficulty accessing Application Manager you may send an email to ApplicationManagerHelpDesk@opm.gov or visit the following web-site http://eshelp.opm.gov/robo/projects/appman001/getting_more_help.htm.

 

 

Option B:  Paper Qualifications Questionnaire

If it is not possible for you to use Application Manager, you can write your answers on paper.  Follow these steps:

1.      Print a copy of this job announcement so you can read the questions offline.

2.      Obtain and print a copy of the OPM Form 1203-FX, which you will use to provide your answers. You can obtain the form at this URL http://www.opm.gov/Forms/pdf_fill/OPM1203fx.pdf or by calling USAJOBS by Phone at (703) 724-1850; after the introduction, press 1, and listen for instructions.

3.      You may submit the Form 1203-FX, resume, and any supporting documents by fax.

·         By Fax: If you are faxing a Form 1203-FX, do not use a separate cover sheet. Simply make sure the Form 1203-FX is on top of any other documents you are faxing. If you are faxing any documents without the Form 1203-FX on top, always use the official cover sheet which is here -- http://staffing.opm.gov/pdf/usascover.pdf -- and be sure to fill it out completely and clearly.  The fax number is 1-478-757-3144.  Feed all documents into your fax machine top first so that we receive them right-side up.

Instructions for completing the paper Qualifications Questionnaire: 

If you are applying to this announcement by completing the OPM 1203-FX form instead of using the Online Qualifications Questionnaire method, you will need to print the vacancy announcement and refer to it as you answer the questions. You may omit any optional information; however, you must provide responses to all required questions. Be sure to double check your application before submission.  You are encouraged to complete the Qualifications Questionnaire and submit your documentation using the online method since it is the most efficient way to process your application. The method that we highly recommend is outlined under "OPTION A."  

Social Security Number

Enter your Social Security Number in the space indicated.

Your Social Security Number is requested under the authority of Executive Order 9397 to uniquely identify your records from those of other applicants who may have the same name. Failure to provide your Social Security Number on your application materials will result in your application not being processed.

Vacancy Identification Number

The Vacancy Identification Number is: GB183648

1. Title of Job

Secretary

2. Biographic Data

3. E-Mail Address

In order to obtain a status of your application, you must provide an email address in the space provided: 
4. Work Information

5. Employment Availability

Please indicate your interest in employment by answering the following.
Were you ever a Federal Civilian Employee?
Are you currently a permanent Federal Civilian Employee?
Are you currently on leave without pay?
6. Citizenship

Are you a citizen of the United States?
7. Background Information

If you are applying by the OPM Form 1203-FX leave this section blank.

8. Other Information

If you are applying by the OPM Form 1203-FX leave this section blank.

9. Languages

If you are applying by the OPM Form 1203-FX leave this section blank.

10. Lowest Grade

If not already selected, please indicate your lowest acceptable pay plan, grade level, or pay band:

05
11. Miscellaneous Information

If you are applying by the OPM Form 1203-FX leave this section blank.

12. Special Knowledge

If you are applying by the OPM Form 1203-FX leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX leave this section blank.

14. Veteran Preference Claim

15. Dates of Active Duty - Military Service

16. Availability Date

If other than immediate, please indicate the date that you are available to begin working: (MM/DD/YYYY)
17. Service Computation Date

If you have worked as a civilian for the federal government; please indicate your service computation date. Your service computation date (SCD) is the beginning point of your civilian service.
18. Other Date Information

Please indicate your date of arrival in foreign/overseas area? (MM/DD/YYYY)

Please list your or your sponsor's estimated return from overseas (DEROS) date: (MM/DD/YYYY)

19. Job Preference

If you are applying by the OPM Form 1203-FX leave this section blank.

20. Occupational Specialties

The occupational specialty will be selected for you if there is only one, otherwise, select/enter at least one occupational specialty code for this position. The specialty code for this position is:

001 Secretary (Office Automation)
21. Geographic Availability

The geographic location code will be selected for you if there is only one, otherwise, select/enter at least one geographic location in which you are interested and will accept employment. The location code for this position is:

4567 Tinker AFB, OK
22. Transition Assistance Plan

In this section indicate if you are a surplus or displaced Federal employee requesting special priority consideration under the Interagency Career Transition Assistance Plan (ICTAP).
23. Job Related Experience

Please indicate the amount of experience you have that is related to this position.

24. Personal Background Information

If you would like to claim Military Spouse Preference, please select the appropriate category for your sponsor and your relationship to them.
001 Sponsor Category: Active Duty002 Sponsor Category: DoD Civilian (Hired outside the local area)003 Sponsor Category: DoD Civilian (Hired Locally)004 Sponsor Category: Contractor Employed US Citizen005 Sponsor Category: None of the Above006 Relationship: Spouse007 Relationship: Child008 Relationship: Self009 Relationship: None of the Above
If you selected "None of the Above" for Relationship to Sponsor, please specify your relationship to the sponsor:
If you selected "None of the Above" for Sponsor Category, please specify the appropriate category of your sponsor:
25. Occupational/Assessment Questions:

The following section is used to determine your eligibility for appointment in the Federal Government. Please respond Yes or No to the following statements. FAILURE TO RESPOND TO THESE ITEMS WILL RESULT IN AN INELIGIBLE RATING. NOTE: You must submit the required documentation to verify your eligibility as indicated below. Failure to provide the required documents will render you not eligible for consideration. See instructions under the "How to Apply" tab for submitting documentation.

A- Yes
B- No

1. Reinstatement- I was formerly employed as a federal civilian on a permanent competitive appointment, but I am not a current federal employee or I am a current permanent Air Force employee who is on LWOP and have no other non-competitive eligibility and wish to be considered for temporary or term positions.
NOTE: If you respond “yes” to this statement, you MUST submit a copy of your most recent SF-50 documenting current or previous appointment AND you must submit a copy of an SF-50 that reflects your highest grade held on a permanent basis, along with your application/resume package.

2. Veterans Employment Opportunity Act (VEOA)- I am a veteran who served substantially 3 or more years of continuous active duty in the military - OR - I am a preference eligible; AND my or the veteran’s most recent discharge or release from active service was under honorable conditions. 
NOTE: If you respond “yes” to this statement, you must submit copies of DD-214s and/or Terminal Leave documentation with a Statement of Service, along with any proof of any preference eligibility along with your application/resume package. The documentation you submit MUST identify your character of discharge.

3. Interagency Career Transition Assistance Plan (ICTAP)- I am a current or former federal employee displaced from a position in a Non-DoD federal agency (e.g., IRS, VA, Dept of Labor, etc.) in the same local commuting area of the vacancy.  I have a current (or last) performance rating of record of at least fully successful or the equivalent.  Applicants eligible under ICTAP are provided priority selection for vacancies within the local commuting area for which they apply and are well qualified. 
NOTE: If you respond “yes” to this statement, you must submit copies of the appropriate documentation, such as a reduction in force (RIF) separation notice, a SF-50 reflecting your RIF separation, or a notice of proposed removal for declining a directed reassignment or transfer of function to another commuting area. You must also submit documentation to reflect your current (or last) performance rating of record.

This section will be used to determine your typing speed. Respond to the item below. FAILURE TO RESPOND TO THIS ITEM WILL RESULT IN AN INELIGIBLE RATING.

4. From the descriptions below, please select the letter that best describes your typing ability. (NOTE: Failure to successfully perform the typing proficiency you claim below may be considered deliberate misrepresentation of information on the application, and may be grounds for removal from the position and/or Air Force Employment.)

A. I can type at least 40 words per minute.
B. I can type at least 30 words per minute.
C. I can type at least 20 words per minute.
D. I cannot type at least 20 words per minute.

This section will be used to determine if you possess the experience and/or education needed to qualify for this GS-0318 position. FAILURE TO RESPOND TO THIS QUESTION WILL RESULT IN AN INELIGIBLE RATING. YOUR RESUME MUST SUPPORT THE RESPONSE YOU SELECT.

5. From the descriptions below, choose the letter beside the statement that BEST describes your experience and/or education relevant to the position of Secretary (Office Automation) at the GS-05 level. SELECT ONLY ONE LETTER. NOTE: YOUR RESUME MUST SUPPORT THE RESPONSE YOU SELECT.

A. I have at least one year of specialized experience equivalent to at least the GS-04 level which involved following and/or establishing rules, procedures, or operations applied to secretarial and clerical assignments. Perform the procedural and administrative work of the office, such as preparing and editing documents, maintaining files/records, making and preparing travel arrangements, locating, assembling and composing information for various reports, inquiries, and non-technical correspondence, or other work that provided me with the knowledge, skills and abilities to successfully perform the work of a secretary.
B. I have successfully completed four years of education above High School level. Successfully completed education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. NOTE: YOU MUST SUBMIT COPIES OF YOUR OFFICIAL TRANSCRIPTS.
C. I have part of the experience described in A, and I have part of the education described in B. Therefore, I have a combination of experience and education.
D. I do not meet the criteria described in statements A, B, or C above.

For each task in the following group, choose the statement from
the list below that best describes your experience and/or training. Please
select only one letter for each item.

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing the task, but have not yet
performed it on the job.
C- I have performed this task on the job. My work on this task was monitored
closely by a supervisor or senior employee to ensure compliance with proper
procedures.
D- I have performed this task as a regular part of a job. I have performed it
independently and normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task. I have supervised
performance of this task or am normally the person who is consulted by other
workers to assist them in doing this task because of my expertise.

6. Use spreadsheet and data base software to create reports and databases.

7. Operate word processing software applications to type, letters, memorandums,
reports and correspondence.

8. Type specialized memorandums, reports and forms in accordance with
established guidelines.

9. Prepare one-of-a-kind reports gathered from information in various
documents, correspondence and other reports to identify relevant data to meet
requirements of information requested.

10. Anticipate the need for information, gather and summarize information from
files and prepare material/documents for supervisor's use in responding to
inquiries, recognizing which information is, or is not, relevant to issue at
hand

11. Produce final products from word processing, graphics and database
documents.

12. Edit written documents for consistency, grammar, spelling and punctuation.

13. Maintain manuals, logbooks and in house documentation, ensuring they are
current and complete.

14. Handle routine or recurring inquires and direct others to appropriate
personnel.

15. Receive visitors and phone calls for the supervisor.

16. Maintain the supervisor's calendar and schedule appointments and meetings
based on knowledge of supervisor's commitments and desires.

17. Explain reporting requirements and arrange with subordinate officials for
the collection and submission of information and/or data.

18. Establish and monitor suspense dates.

19. Inform supervisor when suspense's cannot be met or when there is a conflict.

20. Consolidate reports submitted by subordinates and review outgoing
correspondence prepared by others for procedural and grammatical accuracy,
conformance with general policy, and factual correctness.

21. Advise the writer of any deviations or inadequacies in their product.

22. Advise and follow up on commitments made by supervisor and other staff
members during at meetings and conferences.

23. Schedule appointments and meetings without prior approval based on personal
knowledge of supervisor's commitments, priorities, workload and current issues
of importance.

24. Ensure supervisor is fully briefed on the matters to be considered before
attending scheduled meetings.

25. Serve as liaison between the supervisor and subordinate personnel.

26. Requisition office supplies, services and equipment.

27. Ensure that all incoming correspondences and request for information are
distributed to the appropriate offices for action.

28. Plan and perform complex office automation duties requiring different
approaches and methods from one assignment and/or program to another.

29. Maintain a variety of programs on the office's personal computers.

30. Provide training to other employees on software applications.

31. Execute office automation functions such as storing and retrieving
electronic documents or files, entering and using electronic mail and
information systems.

32. Gather, compile, sort and calculate data and generate reports or summaries.

33. Use, manipulate, create, etc., various types of documents using MSWord.

34. Use, manipulate, create, etc., various types of documents in Excel.

35. Use, manipulate, create, etc., various types of data bases, reports, etc. in
MSAccess.

36. Use, manipulate, create, etc., various types of documents in PowerPoint.

37. Effectively use search engines, obtain information, etc. throughout the
internet.

38. Maintain suspense records on all correspondence and action documents and
follow up to ensure a timely reply or action.

39. Prepare and maintain time and attendance records.

40. Make arrangements for travel to include making hotel and transportation
arrangements and submitting travel vouchers and reports.

41. Develop methods and procedures for the office function and identify and
solve problems in existing methods or procedures.

42. Gather and summarize information from files and systematically prepare
material so that is immediately available for supervisor's needs.

Required Documents:

For this job announcement the following documents are required: 

Copy of most recent competitive career/career-conditional SF 50 ( if applying as Reinstatement. (Do not submit an award action)
Online Application (Questionnaire)
Resume
Transcripts, if qualifying based on education.
DD-214, a copy which includes record of service, type of separation, and character of service: or Statement of Service
If you are faxing any documents, always use the official cover sheet which you may print using this link, http://staffing.opm.gov/pdf/usascover.pdf . The fax number is 478-757-3144

All supporting documentation must be submitted at the time of self-nomination or applicants will receive an ineligible rating.

TO BE CONSIDERED UNDER NON-COMPETITIVE EXTERNAL PROCEDURES, YOU MUST SUBMIT THE FOLLOWING FORMS:

Current/Former Federal Employees:

Most current SF-50 Documenting Competitive Status or Separation SF-50

ICTAP Eligibles:

RIF Separation Notice
Most current performance rating of at least fully successful or the equivalent

Veterans:

DD-214, a copy which includes record of service, type of separation, and character of service: or Statement of Service
SF-15 claiming 10-pt preference (10-pt preference eligibles only)
Official Statement from Dept of Veterans Affairs (VA) dated 1 January 1992 or later certifying service connected disability (Service Connected Disability eligibles only)

Military Spouse Preference/Family Member Preference:

Sponsor's PCS Orders and/or Command Sponsorship Letter

All Others:

Documentation demonstrating proof of eligibility

Your resume, curriculum vitae, or any other written format you choose to describe your job-related qualifications can be submitted electronically through the Application Manager.  Electronic submission is the quickest and easiest option. Please ensure that all submitted documents contain your full name, address, phone and at least your last four digits of your social security number.

 

 

Contact Information:
AFPC PSD Transformtion Team

Phone: (555)555-5555

TDD: 978-461-8404

Email: psd.employment.inquiry@randolph.af.mil


Or write:
Tinker AFB
550 C Street West STE 57
Randolph AFB, TX 78150-4759


What To Expect Next:

Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. After a review of your complete application is made you will be notified of referral to the hiring official.  If further evaluation or interviews are required you will be contacted.