Job Listing: Secretary (Confidential Assistant)

Duty Locations

 1 vacancy - New York, NY Experience your America and build a fulfilling career by joining the National Park Service. Become a part of our mission to unite our past, our cultures and our special places, to establish important connections to the present and build a rich and lasting legacy for future generations.

The National Parks of New York Harbor include Gateway National Recreation Area, Governors Island and the Statue of Liberty-Ellis Island.  In addition, there are six cultural and historic destinations in Manhattan, including the African Burial Ground, and one in Westchester County.  The Lower East Side Tenement Museum, an affiliated site, is also a part of this network.

Serves as the principal assistant to the Commissioner, National Parks of New York Harbor (NPNH) providing day to day administrative support.

Upon consideration of all qualified candidates, a tentative selection will be offered pending the successful completion of a pre-employment background investigation.

GO TO THE BOTTOM & CLICK ON 'PRINT PREVIEW' TO VIEW AND/OR PRINT THE ANNOUNCEMENT.  You are encouraged to read the entire announcement before you submit your application package.  Your application may not get full consideration if you do not follow the instruction as outlined.

Major Duties

Maintains a professional appearance and demeanor of the office, makes independent decisions about and manages the appropriateness of background noise or discussions. Keeps all printers, faxes and other support equipment loaded and serviceable and maintains NPNH's administrative files by filing all documents using the NARA-approved filing system. Receives and determines the nature of all telephone calls and business of visitors to the Commissioner and other staff in the office. Maintains a log  of callers and assists the Commissioner in tracking those requiring a response. Controls the Commissioner's activities schedule and reminds the superior of appointments as needed to assure that commitments are met and arranges meetings. Schedules are maintained in an electronic format and updated in real time Serves as official timekeeper for the Commissioner's direct reports and performs miscellaneous administrative tasks as required such as managing and ordering support supplies and materials for the office, preparation of requisitions, conducting property inventories and making minor edits to OFS and PMIS requests. Serves as a liaison between the Commissioner and the staff necessary to implement the Commissioner's policies and directives. Reviews correspondence and documents prepared for signature. Opens all mail to the Commissioner, screens it for time sensitivity and relationship to current issues.  Arranges for travel by the Commissioner and other NPNH Office staff, arranges schedule of visits, secures travel and hotel reservations and prepares travel vouchers and reports from travel diaries.  Assembles background material for agenda items and informs participants for topics to be discussed.  Coordinates tours of NPNH for visiting dignitaries, partners, new employees and others as required.

How to Apply

You must submit your application so that it will be received by the closing date of the announcement.

Mail Applications to:

National Park Service
Gateway National Recreation Area
210 New York Avenue
Staten Island, New York 10305
Attn: Human Resources Office

Submit a resume, Optional Application for Federal Employment (OF-612)  or other written application format of your choice.  Be sure you provide all of the information requested below:

web site for OF-612 is http://www.opm.gov/forms/pdf_fill/of612.pdf.

Job Information:

-  Announcement Number, title and grade(s) for which you are applying.  Personal Information:

-  Full name, mailing address (with zip code) and day/evening telephone numbers (with area code).

-  Social Security Number.  Giving your Social Security Number is voluntary.  However, we cannot process your application without it.

-  Country of Citizenship.

-  If ever employed by the Federal Government, please show the highest Federal civilian grade held, job series, and dates of employment in grade.

Education:

-  High School name, city, state and zip code, date of diploma or GED.

-  Colleges and/or Universities attended, city, state and zip code.

-  Major field(s) of study.

-  Type and year of degree(s) received.  If no degree received, show total credit hours received in semester or quarter hours.

Work Experience for each paid or non-paid position held related to the job for which you are applying (do not provide copies of job descriptions):

-  Job title.

-  Duties and accomplishments.

-  Number of hours per week.

-  Employers name and address.

-  Supervisor’s name and phone number.

-  Starting and ending dates of employment (month and year).

-  Salary.

-  Indicate if your current supervisor may be contacted.

Other Qualifications:

-  Job-related training courses (title and year).

-  Job-related skills (e.g., other languages, computer software/hardware, tools, machinery, typing speed, etc.)

-  Job-related certificates and licenses.

-  Job-related honors, awards, and special accomplishments (e.g., publications, memberships in professional or honor societies, leadership activities, public speaking, performance awards, etc.)

-  If you are applying for Veteran Preference, submit evidence of eligibility, such as;  DD-214, Certificate of Release or Discharge from Active Duty, or Standard Form 15, Application for 10-Point Veteran Preference, and the proof requested on the form.

-  If you are or have been a Federal employee, please submit a copy of your last Notification of Personnel Action, Form Sf-50, and your most recent or last performance appraisal.

Materials submitted as a part of your application will not be returned.

Individuals who have special priority selection rights under the Agency Career Transition Assistance Program (CTAP) or the Interagency Career Transition Assistance Program (ICTAP) must be well qualified for the position to receive consideration for special priority selection.  See How You Will Be Evaluated for definition of ‘well qualified’.

Federal employees seeking CTAP/ICTAP eligibility must submit proof that they meet the requirements of 5 CFR 330.605 (a) for CTAP and 5 CFR 330.704 for ICTAP.  This includes a copy of the agency notice, a copy of their most recent Performance Rating and a copy of their most recent SF-50 noting current position, grade level, and duty location.  Please annotate your application to reflect that you are applying as a CTAP or ICTAP eligible.

Submit a narrative statement responding to the knowledge, skills and abilities (KSAs) identified in the announcement. This information will be used to determine your eligibility and/or rating and is required.

Application mailed using government postage or through an internal federal government mail system will not be considered.

Please include a completed form DI-1935, Applicant Background Survey.  Supplying this information is voluntary; however, doing so will assist the National Park Service in gathering information important to our recruitment activities.  You may locate this form www.archives.gov/careers/jobs/forms/background.pdf.  

Contact Information:
Human Resources Office

Phone: (718) 354-4542


Or write:
Department of the Interior
NPS/Gateway National Recreation Area
210 New York Avenue
Staten Island, New York 10305

USA


What To Expect Next:
Once your complete application is received we will conduct an evaluation of your qualifications and determine your ranking. The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview. We expect to make a selection within 30 days of the closing date of this announcement. You will be notified of the outcome.