Job Listing: LEGAL INSTRUMENTS CLERK (OA), GS-0986-3/4/5

Duty Locations

 1 vacancy - Aberdeen, SD The Bureau of Indian Affairs is the lead agency for the United States in carrying on a government-to-government relationship with the tribal nations. A challenging and dynamic place to work, it enhances the quality of life, promotes economic opportunity, and carries out the responsibility to protect and improve the trust assets of American Indians, Indian tribes and Alaska Natives.

Incumbent processes a variety of land title documents such as patents, deeds, leases, probate modifications and rights-of-way.  Posts information to the Land Index (form 125) and encodes data to the Land Records Information System (LRIS) and/or Trust Asset Account Management System (TAAMS).  Audits land indexes, 188 folders, identification number card files, census rolls, tribal rolls, probate testimony, allotment schedules, master land description reports and various generated computer reports.

GS-5:  $29,726 - $38,639  Per Annum
GS-4:  $26,569 - $34,545  Per Annum
GS-3:  $23,667 - $30,767  Per Annum

Major Duties

NOTE:  If the position is filled at a lower grade level, subsequent promotion to the next grade level will be processed without competition under the merit promotion program at such time as performance and qualification requirements are met and classification review discloses the duties being performed properly warrant classification to the next higher grade level. SUMMARY OF DUTIES:  Incumbent processes a variety of land title documents such as patents, deeds, leases, probate modifications and rights-of-way.  Posts information to the Land Index (form 125) and encodes data to the Land Records Information System (LRIS) and/or Trust Asset Account Management System (TAAMS).  Audits land indexes, 188 folders, identification number card files, census rolls, tribal rolls, probate testimony, allotment schedules, master land description reports and various generated computer reports.  Establishes new 188 folders by assigning new prefixes and suffixes for subdivided or partitioned tracts of land.  Draws maps for each tract of land audited to show land boundaries and subdivisions.  Researches and verifies Indian landowner identification numbers contained in probate documents to determine if number is accurate for encoding to the LRIS and/or TAAMS.  Encodes ID number to the automated owner identification number system.  Types people data on draft form letter, memoranda, census records and 3x5 identification cards.  Operates personal computer, printer, facsimile machine, calculator, 3m processor camera, 3m201 dry silver read printer, 3m model 7540 reader printer, typewriters, kardex series 80 lektrievers and karveyors. 

How to Apply

PROCEDURES ON HOW TO APPLY:  Applications may be hand-delivered, mailed or faxed to:  Department of the Interior, Bureau of Indian Affairs, Central Human Resources Office, (FedEx: 1 Mile North on Highway 281), P.O. Box 1487, Anadarko, Oklahoma 73005.  Applications and all accompanying documents mailed through postal, FedEx, or express mail services must be received by the closing date of the announcement.  Applications may be faxed to (405) 247-4991 and must be received by the closing date of the announcement.  Fax only those documents required in the vacancy announcement.  Certificates, performance evaluations, or documents not identified in the application requirements should not be included.  Electronic e-mail or government envelopes may not be used to submit applications.

FAILURE TO INCLUDE ANY OF THE INFORMATION LISTED BELOW MAY RESULT IN LOSS OF CONSIDERATION FOR THE POSITION.

APPLICATION REQUIREMENTS:

The following forms must be submitted in order to have a complete application:

1.    Applicants may file using an OF-612, Application for Federal Employment, a resume or any other written format of the applicant's choice.  In addition to the OF-612, applications, resumes or other written formats MUST CONTAIN THE FOLLOWING INFORMATION:

(a). Job Information - announcement number, title and grade(s) of the job for which applying.

(b).  Personal Information - full name, mailing address (including zip code) and day and evening telephone numbers (with area code), Social Security Number, Country of citizenship (most Federal jobs require U.S. citizenship), Veterans Preference, reinstatement eligibility (copy of SF-50B as proof of career or career conditional status), and highest Federal civilian grade held, including occupational series and dates held.

(c).  Education - high school, including name, city and state (zip code) and date of diploma or GED, colleges and universities attended, including name, city and state (zip code if known); type and year of any degrees received with major (if no degree, total credits earned should be shown with an indication whether semester or quarter hours).

(d).  Work Experience - which includes the following information for paid and nonpaid work experience related to the job being announced:  job title, including series and grade, if a Federal position, duties and accomplishments, employer's name and address, supervisor's name and telephone number, starting and ending dates (month and year), hours per week, salary, and indicate if the current supervisor may be contacted.

(e).  Other Qualifications - Job related training courses (title and year), and job related skills, for example, other languages, computer software/hardware, tools, machinery, wpm typing speed, job related certificates and license, including current driver’s license information such as license number, issuing state and expiration date, job related honors, awards, and special accomplishments, for example, publications, memberships in professional or honor societies, leadership activities, public speaking, and performance awards (dates received).

(f).   References - List three people who are not related to you and are not supervisors you listed under work experience who know your qualifications and fitness for the kind of job you are applying. Be sure to include the full name of each reference, telephone number(s), and complete mailing address.

2.  Form BIA 4432, Verification of Indian Preference for Employment, is required for claiming Indian Preference. No other form will be accepted.

3.  Form BIA 4450, Supervisory Appraisal of Demonstrated Performance or Potential, current Bureau employees.

4.  Form DD-214, if claiming 5 pt. veteran's preference or SF-15 with required proof of entitlement (10 pt. veteran’s preference).

5.  College Transcript is required for verification/documentation of qualifying education.

6.  Supplemental Questionnaire, KSA resume, listed in announcement.  Failure to respond to the KSA questions may result in loss of consideration.

7.  Copy of most recent SF-50, Notification of Personnel Action, current or former Federal employees.

8.  GSA Form 3607, Motor Vehicle Operator’s License and Driving Report, available at www.gsa.gov/forms

9.  Statement of Proficiency in Typing and Office Automation, listed in announcement.

10. DI-1935, Background Survey Questionnaire listed in announcement, submission is voluntary and not a required form,  available at  http://www.doi.gov/diversity/di1935.htm

NOTE:  Persons submitting incomplete applications will be given credit only for the information they provide.  It is the applicant's responsibility to submit all required documentation in support of their application in order to receive full credit for their Veteran Preference determination, Indian Preference, education, training and/or experience.  ADDITIONAL INFORMATION WILL NOT BE SOLICITED BY THIS OFFICE.

Contact Information:
AB-08-34 Readvertisement

Phone: 405-247-1518

Fax: 405-247-4991


Or write:
DOI/Bureau of Indian Affairs
P.O. Box 1487
Anadarko, OK 73005

US

Fax: 405-247-4991


What To Expect Next:
Once your complete application is received we will conduct an evaluation of your qualifications and determine your ranking. The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview. We expect to make a selection within 45 days of the closing date of this announcement. You will be notified of the outcome.