Job Listing: Administrative Support Assistant
Duty Locations
1 vacancy - Pittsburgh, PAJoin a Team with a Mission!
The Department of Defense (DoD) Office of Inspector General (OIG) offers potential applicants more than just jobs and professions. A career with the DOD OIG offers those who qualify, an opportunity to serve our Nation and those who are defending it worldwide. The agency promotes integrity, accountability and improvement of DoD personnel, programs and operations to support the Department’s mission and to serve the public interest. This position is in the Deputy Inspector General for Investigations, Defense Criminal Investigative Service, Northeast Field Office, Pittsburgh Resident Agency and provides a variety of office-clerical administrative duties; along with investigative support functions.
NOTE: This position falls under the Department of Defense (DoD) National Security Personnel System (NSPS). NSPS is a management system that compensates and rewards employees based on appropriate NSPS Career Group, Pay Schedule, and Pay Band. To learn more about NSPS, go to http://www.cpms.osd.mil/nsps/.
Please click on the How to Apply tab for instructions on applying or click the Apply On-line button at the bottom of the screen to apply on-line.
Major Duties
Performs a variety of administrative duties and investigative program functions in support of criminal and civil investigations. Provides administrative support to the Resident Agent in Charge, managers, and the Field Office Administrative Officer in the formulation of the annual budget plan, provides estimates of supplies, travel, communications, printing, equipment, and miscellaneous expenses. Monitors and balances office expenditures of appropriated funds throughout the year. Provides support to a variety of processing requirements such as training needs survey for the office and registrations, logistical arrangements for, and recording training instances. Manages, manipulates, and inputs extensive data into a variety of databases. Compiles statistics for each active investigation case and creates statistical graphs and reports based on queried information. Receives records and tracks status of investigative documents. Monitors the progress made in the issuance of Inspector General Subpoenas and consensual monitoring authorizations. Performs follow-up inquiries to ensure timeliness of these investigative tools. Reviews correspondence and investigative case files and documents. Verifies accuracy of grammar, assembly and kind of copies, enclosures, coordination and other administrative details. Establishes and maintains files in accordance with the needs of the assigned investigative program. Manages travel arrangements for the staff and assists in the preparation of itineraries. Generates travel orders and initiates travel and hotel reservations. Enters pertinent travel information into the Defense Travel System (DTS). Serves as a conference coordinator and manages complete logistical aspects. Tracks purchases of supplies, equipment, furniture, and service requests. Receives and screens incoming telephone calls and visitors to the office. Maintains computerized time and attendance records. Performs other related duties as assigned.How to Apply
You may submit an online application for this position by selecting the 'Apply Online' button at the Bottom of this announcement or by connecting to http://www.dfas.mil/careers/nonstatus/ca_ns_deuVerify.htm/
You must submit your application so that it will be received by the closing date of the announcement.
The DFAS DEU does not accept SF-171s, OF-612s or other types of application submissions. Only resumes submitted via the DFAS DEU On-Line Resume Builder located at http://www.dfas.mil/careers/nonstatus/ca_ns_deuVerify.htm/ or resumes formatted and submitted in compliance with instructions contained in the most current DFAS DEU Job Kit will be accepted. Incomplete or improperly formatted resumes will not be processed.
Applicants who wish to apply by hardcopy or e-mail may obtain a copy of the DEU Job Kit from the website at http://www.dfas.mil/careers/post/deubuilderinfo/deu_job_kit07.pdf or by calling the DFAS DEU at (317) 510-7153. The DFAS DEU TDD number for the hearing impaired is (317) 510-6579. Business hours for the DFAS DEU are from 7:30 to 4:00 Eastern Standard Time.
Use of a postage-paid government agency envelope to file job applications is a violation of Federal laws and regulations. Applications submitted in postage-paid government envelopes will not be accepted.
Electronic resumes must be received by 11:00 p.m., Eastern Time on the closing date in order to be considered. If submitting a hard copy resume, it must be received in this office by 4:00 p.m. Central Time on the closing date.
When using the On-Line DEU Resume Builder, click on the box for 'PENNSYLVANIA-Pittsburgh'.
When using the DFAS DEU Job Kit, the appropriate geographic location code for this position is 6280. Please follow the instructions in the DFAS DEU Job Kit for the proper placement of this code in your resume.
Documentation:
No additional documentation will be accepted with the resume. Applicants will be contacted if additional documentation is required. You may be required to provide documentation if one or more of the following applies:
If you are a displaced Federal Civil Service employee claiming ICTAP eligibility, you must submit proof prior to appointment that you meet the requirements of 5CFR 330.704 for ICTAP. This includes a copy of the agency separation notice, your most recent performance appraisal and a copy of your most recent SF-50 noting current or former position, grade level, and duty location. The ICTAP Program is for displaced federal employees working for agencies other than Department of Defense.If you are claiming Military Spouse Preference, you may be required to submit a copy of the military sponsor's PCS orders.
If qualified based on education, you may be required to provide an official transcript to the appointing agency. In addition, for positions possessing a positive education requirement, you will be required to submit substantiating transcripts. Qualifying education must have been obtained at an accredited college or university.
If you are claiming veterans' preference, you will be asked for proof of your veterans' preference. Your eligibility for appointment may be jeopardized if there is a discrepancy in your veterans' preference status.
All veterans being considered for employment will be required to provide a copy of their DD-214 to the selecting agency.
Contact Information:
Danielle Anderson
Phone: 317-510-7153
TDD: 317-510-6579
Email: dfas.deu.processing@dfas.mil
Or write:
Defense Finance & Accounting Service
Human Resources Delegated Examining Unit (NHFR)
8899 E. 56th street
Indianapolis, IN 46249
US
What To Expect Next:
Applicants will receive acknowledgement of receipt of their resume submission within 7-10 workdays.
Required Skills
Qualifications
One year of specialized experience equivalent in level of difficulty and responsibility to that of the next lower level in the federal service or comparable in difficulty and responsibility to the equivalent level if outside of federal service.
Examples of qualifying Specialized Experience include:
Experience providing administrative and clerical support to managers and staff. Experience with office automation systems and computer software to include word processing, spreadsheets, graphics, electronic e-mail, and databases.
Qualified applicants will also possess the quality of experience as it relates to how closely or to what extent an applicant's background, recency of experience, education, and training are relevant to the duties and responsibilities of the announced position. Candidates must clearly demonstrate the possession of knowledge, skills, abilities and competencies necessary to successfully perform the work of the position at the appropriate level to be qualified for the position.
Competencies:
Pay Band I
- Ability to provide administrative support in the areas of file management, travel, supplies, time and attendance, and referring calls and visitors to the appropriate staff.
- Ability to manage, manipulate, and input extensive data into a variety of databases.
- Ability to create correspondence and reports and thorough knowledge of grammar, spelling, punctuation and required report formats.
- Ability to communicate clearly and professionally, both orally and in writing, and to obtain needed information effectively.
Pay Band II
- Knowledge of administrative processes and procedures to coordinate the work of the office, conferences, training assessments, assisting with budget plans, and to ensure timely finalization of investigations case-reports.
- Ability to review investigative documents to ensure compliance with policies and regulations.
- Ability to use various administrative reporting, requisitioning, and tracking systems to support office staff.
- Skill in interpersonal relations to deal effectively with a variety of employees, supervisors and representatives of organizations providing administrative services for a field office activity of criminal investigators.
SUBSTITUTION OF EDUCATION FOR SPECIALIZED EXPERIENCE:
To be creditable, education must have been obtained in an accredited business, secretarial or technical school, junior college, college, or university.
For Pay Band I: Four years of successfully completed education above the high school level in any field for which high school graduation, or the equivalent, is a prerequisite may be substituted to meet the specialized experience required.
Equivalent combinations of successfully completed post-high school education and experience may be used to meet total experience requirements. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable.
For Pay Band II: One (1) year of graduate education may be substituted to meet the specialized experience required when it is directly related to the work of the position being filled. Education and experience may be combined to meet total experience requirements.
You must be a U.S. citizen to qualify for this position.
Interagency Career Transition Assistance Program (ICTAP) Priority Consideration: If you are a displaced Federal Civil Service employee, you may be entitled to receive special priority selection under the ICTAP. Individuals who have special priority selection rights under the ICTAP must be 'well-qualified' for the position to receive consideration for special priority selection. An ICTAP eligible achieving a score of 80 or above (excluding veterans' preference) who meets the qualification requirements will be considered 'well-qualified'. Please annotate your resume to reflect that you are applying as an ICTAP eligible.
NOTE: If you have never worked for the Federal Government, you are NOT ICTAP eligible.
Military Spouse Preference: If you are the spouse of an active duty military member, you may be eligible for Military Spouse Preference (MSP). To be eligible for MSP, you must have been married to your military sponsor prior to the reporting date to the new duty assignment, you accompanied your military sponsor on a permanent change of station (PCS) move, and the position for which you are applying is within the commuting area of your military sponsor's permanent new duty station. MSP applies if you are ranked among the 'well-qualified' for this vacancy. A MSP eligible achieving a score of 80 or above (excluding veterans' preference) who meets the qualification requirements will be considered 'well-qualified'. Please annotate your resume to reflect that you are applying as a MSP eligible.
Retired Civil Service Employee: Employment of retired Federal employees receiving an annuity is subject to the requirements of the Department of Defense (DoD) policy guidance. Further information on this DoD policy is available on http://www.cpms.osd.mil/fas/staffing/pdf/rem_ann.pdf.
In order to qualify for this position, you must be able to obtain and maintain a Secret security clearance. If an applicant is given a tentative job offer for this position and is unable to meet any pre-employment requirements within a reasonable amount of time, management does have the right to withdraw the tentative job offer.
Drug screen required prior to appointment and subject to drug screen once appointed.
You may be required to make occasional travel.
Job Details |
Job Location |
Candidate Application |
| Employer: Department Of Defense | Address: | Contact: |
| Job Type: Full-time | City: Philadelphia | |
| Experience:Any | State: Pennsylvania | |
| Education: College | Zip Code:19143 | Online: Website Link |
Salary and Benefits
Salary Range: 30,185.00 - 48,604.00 USD per yearManagement has the discretion to set pay anywhere within the salary range, dependent upon the applicant's qualifications and the availability of funds. Position is expected to be filled at the upper end of Pay Band I or entry level of Pay Band II.
Benefits
These benefits generally apply if you are selected for a permanent or term appointment:
The Federal Employees Health Benefits (FEHB) Program has many plans to choose from, all at very reasonable rates, which can be paid from pre-tax income.
The Federal Employees Retirement System (FERS) is one of the premier retirement programs in the Nation. The program features three components: a retirement pension; the Thrift Savings Plan (TSP, an employee controlled investment program); and social security.
Federal Employee Group Life Insurance (FEGLI) offers numerous life insurance policy options covering federal employees and dependents.
Visit the following link for more information regarding benefits:
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