Job Listing: Administrative Assistant

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 Few vacancies - Oklahoma City OK DESTINATIONFAA - Land the Perfect Job

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Business Component: FAA Aeronautical Center Region, FAA logistics Center, AML

Sample of Duties: The Administrative Assistant will provide administrative support by performing a variety of administrative functions to implement the administrative programs, policies, and procedures of the office. ...
(see Duties tab for more duties)

Major Duties

The Administrative Assistant will provide administrative support by performing a variety of administrative functions to implement the administrative programs, policies, and procedures of the office. Performs such duties as receiving calls, receiving and processing incoming mail, maintaining data entry to various databases, assisting with travel arrangements, and serving as timekeeper. Receives visitors and telephone calls to the organization determining the nature of requests before directing callers to appropriate staff. Maintains appointment calendars. Schedules appointments for managers along with receiving visitors who may be representative of various Government agencies, unions, civic and private groups or other FAA employees. Arranges meetings and conferences for the managers and team leads within the Division. Provides data entry into various databases for the division. Assists with travel arrangements for the manager, arranging schedule of visits, hotel reservations, airline reservations and administrative contacts with officials to be visited. Makes transportation and hotel reservations for members of the staff as needed. Develops and submits travel vouchers. Ensures that necessary documentation and receipts are provided. Serves as mail clerk. Assists organizational operations by performing mail and related clerical duties. Receives, sorts, and distributes mail according to established procedures within the division. Performs other clerical and manual duties related to receipt and delivery of mail. Inputs and maintains time and attendance records as required. Assists with ordering, maintaining, and distributing regularly required office supplies.

How to Apply

You must apply online to receive consideration for this vacancy. Your application must have a status of "Submitted" before 12:00 AM (midnight) CST on the Close Date for it to be accepted.


Required Documents:
Applicant should fax a copy of their supporting documents for veterans' preference (include announcement number on faxed copy) to 405-954-3003 prior to the closing date of this announcement.


Contact Information:
Debbie Griffin

Phone: (405) 954-7947

Email: Debbie.Griffin@faa.gov


Or write:
DOT/FAA/MMAC/AMH-140
HQ 156
6500 S MacArthur Blvd
Oklahoma City, Oklahoma 73169

US


What To Expect Next:
Candidates for FAA positions are evaluated using our Automated Staffing and Application Process (ASAP) system.
ASAP compares your skills and experience as described in your applicant questionnaire with the requirements of the position.
If you are found to be an eligible highly qualified candidate, you will be referred to the selecting official for further consideration.
(In some cases, individuals with priority for special consideration must be considered and selected before other candidates.)
Whether or not you are contacted for an interview depends upon the location of the position and the judgment of the selecting official.

You can check the status of your application by accessing ASAP and selecting the "Applications" tab.
Simply click on the "Submitted" link in the Status column to see whether a list has been sent to the selecting official and if you were included on the list.
You can return to your questionnaire at any time to review your answers, and until the announcement closes you can even change your application.

Important - If you make any change to your application, you must resubmit it.
If you change your questionnaire and do not resubmit it, you will not be considered for the position.