Job Listing: Administrative Management Specialist

Duty Locations

 1 vacancy - Martinsburg, WV This position is located in the Bureau of Alcohol, Tobacco, Firearms
and Explosives, Office of the Assistant Director, Enforcement
Programs and Services, Firearms and Explosives Services Division,
Federal Firearms Licensing Center, Martinsburg, WV.

In 2007, the Bureau of Alcohol, Tobacco, Firearms and Explosives
(ATF) was ranked as one of the top 15 places to work in the Federal
government and one of the top law enforcement agencies! ATF is
looking for energetic, innovative, solution-oriented professionals to
help the ATF team succeed in our responsibilities to reduce violent
crime and protect the public.
ATF is a unique law enforcement agency in the United States
Department of Justice that protects our communities from acts of
terrorism, violent criminals, criminal organizations, the illegal
use and trafficking of firearms, the illegal use and storage of
explosives, acts of arson, and the illegal diversion of alcohol and
tobacco products.

We partner with communities, industries, law enforcement, and public
safety agencies to safeguard the public we serve through information
sharing, training, research, and use of technology.

Major Duties

The incumbent provides technical and non-technical support to the
Chief, Assistant Chief, two ATF Specialists and two Program Analysts,
who are responsible for the timely issuance of firearms and
explosives licenses and permits within the United States and its
territories. Responsible for a variety of personnel, administrative
and management duties (to include, recruitment, promotions,
evaluations, awards etc.) for 38 full-time employees and 10
contractors. Develops a variety of reports to track significant
programmatic data. Performs basic queries of the Federal Licensing
System (FLS) and N-SPECT databases and contacts various ATF
Directorates to obtain pertinent information. Advises staff on
procedures, regulations, practices and administrative matters;
analyzes and interprets new procedures, regulations and practices and
informs of any additions or changes; and implements administrative
policies and devises procedures. Devises internal control systems to
tract and monitor tasking or special projects for timely submission.
Initiates and forwards to Headquarters a variety of personnel actions
for approval. Identifies, selects and utilizes appropriate and ATF
approved software (spreadsheets, databases, word processing,
electronic mail, calendar, etc.) based on a particular assignment.
Develops Access and Excel spreadsheets in the correct format;
creates data elements and executes sequence of functions
automatically; and updates, revises, calculates and retrieves
information to meet office needs and for non-standard reports.
Serves as the focal point for problems regarding the Simplified Time
and Attendance System (STATS) concerning pay activities, error
corrections, leave administration, "Employee Express" errors, W-2
online processing and other related SF-52 (Request for Personnel
Action)personnel action processing. Conducts reviews of time and
attendance data and performs leave audits. Performs other related
duties as required.

How to Apply

This job is being filled through a 3-step on-line application
process:
You have until 11:59 PM Eastern Standard Time on the closing date of
this announcement to complete the following three-step application
process:
STEP ONE - (Online Resume - USAJOBS)
You must create a user account and at least one Federal resume at
USAJOBS. Information you provide in USAJOBS is general information
completed by all applicants. The information you provide and your
Federal resume will become part of your application and will
automatically be transferred to CareerConnector when you apply
online. If you have an existing USAJOBS account, simply login and
select the resume you wish to include with your application package
for this announcement.
STEP TWO - (Vacancy Specific Questions -
CareerConnector)
In CareerConnector, you will answer vacancy specific questions
necessary to evaluate your qualifications for the specific job to
which you are applying. When completed, the information you provided
at USAJOBS and the answers to the CareerConnector questions will
become your application. After the vacancy closes, the Human
Resources Division will use the application package to automatically
rate, rank and certify candidates.
STEP THREE - (Supporting Documentation)
Send any required supplemental documentation via fax in order for
your application to be found eligible for this announcement.
CareerConnector offers a simple solution that will electronically
attach your documentation to your online application for this vacancy
announcement. Simply follow the "Faxing Supporting Documentation"
instructions, which will provide you the necessary cover sheets for
each of your documents so that they will be correctly submitted to
the appropriate vacancy announcement. The fax number will be
available on the cover sheet.
Your complete online application and any required supplemental
documentation (e.g., DD-214, SF-50 or equivalent) must be received by
11:59 p.m. Eastern Time (ET) on the closing date of this
announcement. It is also your responsibility to ensure that all
documents are received on time and that the materials are readable.
Failure to do so will result in your application to be removed from
consideration for this announcement.
Paper applications submitted without prior approval from the agency
point of contact will be handled as incomplete applications and will
not be considered.
If applying on-line poses a hardship to any applicant, please contact
us at the telephone number listed on this announcement. Applicants
MUST CONTACT US PRIOR TO THE CLOSING DATE to speak to someone who can
provide assistance for on-line submission. Requests for extensions
will not be granted.
If you require assistance, contact the agency point of contact
identified within the vacancy announcement PRIOR to the closing date
of the announcement.
IMPORTANT INFORMATION: If your contact information changes after the
closing date of this vacancy announcement, send your updated
information to HR Specialist listed on this vacancy to ensure you can
be contacted throughout the selection process.


Required Documents:
Failure to submit the required documentation will result in your
application to be removed from consideration for this announcement.
It is the responsibility of the applicant to ensure that all
materials are received on time and that the materials submitted are
properly received and legible. If illegible documents are received,
which are required for a complete application package, then the
applicant will be removed from consideration for this position.
Such request may include copies of the SF-15, DD-214, letter from the
Department of Veterans Affairs regarding compensability, SF-50,
certification of honorable discharge from the military, etc. A
selected candidate may be required to provide an original of these or
other documents (e.g., school transcript, attorney's proof of
admission to the bar, driver's license, etc.) for verification
purposes.
If you are claiming Career Transition Assistance Plan (CTAP) or
Interagency Career Transition Assistance Plan (ICTAP) eligibility,
upon request, you MUST submit proof that you meet the requirements of
5 CFR 330.605(a) for CTAP and 5 CFR 330.704 (a) for ICTAP. This
includes a copy of the agency notice, the most recent performance
rating, and the most recent SF-50 noting current position, grade
level, and duty location. If you have special priority selection
rights under the CTAP or ICTAP, you must be determined to be well
qualified for the position through the application process. To be
well qualified, you must satisfy all medical, physical, education,
experience, and selective placement and quality ranking factors that
may be required for the vacant position. Well-qualified applicants
are those who meet the established cut-off scores. Well-qualified
applicants should be able to satisfactorily perform all duties of the
position within a reasonable orientation period. For more
information on CTAP or ICTAP eligibility requirements, please visit
http://www.opm.gov/ctap/index.asp


Contact Information:
Ann Blagmon

Phone: 202-648-8825

Fax: 0000000000

TDD: 202-648-9915

Email: ann.blagmon@atf.gov


Or write:
Alcohol, Tobacco, Firearms and Explosives
Please apply online
Washington, DC 20226

Fax: 0000000000


What To Expect Next:
You can check the status of your application anytime by accessing the
USAJOBS online application system at http://www.usajobs.gov. You
will need to provide your USAJOBS User ID and Password to access
the "Track your Online Job Application" feature. You may also click
on the link provided to access additional information on
CareerConnector.
All applicants will be notified of the outcome of their applications
once a final decision is made. This could be as long as 45 to 60-
days after the closing date of the announcement.
If your contact information changes after the closing date of this
vacancy announcement, send your updated information to My USAJOBS to
ensure you can be contacted throughout the selection process.