Job Listing: Facilities Program Manager

Duty Locations

 1 vacancy - Washington DC 1 vacancy - Montgomery County , MD The U.S. Department of Energy is an excellent,family friendly
employer and an exciting place to work. Our overarching mission is
to advance the national, economic and energy security of the United
States, to provide scientific and technological innovation in
support of that mission; and to ensure the environmental cleanup
of the national weapons complex. Winning more R&D awards than any
private sector organization and twice as many as all other federal
agencies combined, DOE is the Nation's top sponsor of research and
development in fields such as alternate fuel vehicles, energy
efficiency, gene research, supercomputers and microelectronics.
This position is located in the Office of Environmental Management
(EM), Office of Human Capital and Business Services (EM-40), Office
of Corporate Information and Services. The mission of EM-40 is
four-fold:
1) the development and implementation of the EM enterprise human
capital program; 2) the development and implementation of EM's
information technology and cyber security programs; 3) the
management of human resources liaison services; and
4) infrastructure support in the areas of space and logistics;
procurement, records management, executive services, federal
purchase cards; foreign travel; permanent change of station;
training administration; executive correspondence; and Freedom of
Information Act.

The Facilities Program Manager is the principal facility planner for
the EM Headquarters and supports other site offices complex-wide,
and has broad authority and responsibility for the planning,
development, implementation and execution of facility space
initiatives accomplished within EM HQ. The Facilities Program
Manager provides advice and assistance to the Office Director,
Deputy Assistant Secretary, top EM leaders and other senior managers
on Headquarters policies, standards and procedures related to space
management and alterations. The incumbent is responsible for
translating EM Headquarters space initiatives and tenant equirements
into a coherent, cohesive space management program consistent with
admistrative policies, acquisition processes, technical standards
and business strategies for DOE EM Headquarters facilities located
in the Washington Metropolitan Area (including facilities at
Germantown, MD) and in support of other sites, upon request.

Major Duties

Drafts, interprets and assists in the implementation of DOE-
wide policies, standards and procedures relating to space
management. Serves as principal liaison with the Program
Integration and Logistics Management Office within the Office of
Management Analysis for all space design, planning, procurement and
support issues.

Defines budgetary requirements to include five-year management
plans. Establishes tracking systems and metrics to monitor program
performance, progress, costs and strategy. Analyzes complex
technical, financial and administrative operational situations
involving assigned functional areas and initiates actions to resolve
issues in a timely and equitable manner. Performs detailed analysis
including graphs and charts of statistical and financial data for
expenditures and contract awards of building alteration projects
using automated computer programs.

Plans, implements and monitors procurement strategies, space
acquisition, and alterations. Reviews and advises regarding project
concepts, acquisition vehicles and cost estimates. Manages and
oversees technical work products developed by contractor personnel.

Advises the Director and Deputy Assistant Secretary on sensitive
budget, strategy, personnel and labor relations matters that require
confidentiality. Serves as an advisor to the management team when
EM management is conducting Union negotiations related to space and
facility management.

Performs contract administration and serves as EM Technical Monitor
or Contract Officer Representative Responsibilities relating to
improvements and alterations of the facilities and facility support
contractors.

Serves as EM primary point of contact with GSA through the Office
of Management Analysis regarding space policy matters, procedures
and processes; from development of the project concept through to
execution of agreements governing location, design, financing,
construction, operations and rent.

Conducts site visits and client meetings to discuss the efficiency
of space management policies and the effectiveness of specific
projects/initiatives.

Ensures that the acquisition of supplies and/or services are
procured utilizing authorized procurement methods such as the
Purchase Card, Blanket Purchase Agreements, Purchase Requests and
other acceptable vehicles.

Researches problems, issues and program requirements relative to
space. Provides expert analysis and advice to EM offices on space
design and construction so as to utilize space efficiently and to
eliminate unnecessary expenditures. Performs project officer
and/or program management responsibilities covering the assembly of
data, establishing technical requirements and coordinating
disciplines to define the necessary scopes of work for alteration,
repair and renovation projects associated with the needs and
operating requirements for equipment, facilities, and buildings
occupied by EM.

Manages the preparation of Purchase Requests associated with EM
requests for alteration, lease management and building services.
In addition, uses the AutoCAD computer system to view up to date
plans and as built drawings. Provides leadership, advice and
oversight to the EM facility staff so as to ensure projects
execution is consistent with policy, technical and financial plans.

How to Apply

Please submit your application on line at the USAJobs On Line
website. (You may click the link or type www.usajobs.opm.gov into
your browser.) If applying on line poses a hardship, IT IS YOUR
RESPONSIBILITY to contact the Human Resources Office to request
assistance. You should speak to the Human Resources Specialist
listed on the announcement prior to the closing date of the
announcement during normal business hours (8:00 AM - 5:00 PM EST)
and request assistance with the on-line submission. We recommend
that you do not wait until the last day of the vacancy
announcement. Paper applications submitted without prior HR
approval will be considered incomplete and you will not be
considered for the vacancy announcement. There will be no
exceptions to this policy.
HINTS FOR SUCCESSFULLY SUBMITTING YOUR APPLICATION:
You are strongly encouraged to read the entire vacancy announcement
and comply with the application procedures. Failure to submit all
of the required information will result in an incomplete application
and you may be marked ineligible for this vacancy. Please allow
yourself sufficient time to completely answer the online application
questions and review your application before you submit it. If a
complete application is not received, you will be evaluated solely
on the information available, and you may not receive full
consideration or may be determined ineligible for consideration. E-
mailed or faxed applications will not be considered without prior
approval.
PLEASE NOTE THAT YOU MUST SUBMIT YOUR APPLICATION BEFORE 11:00 PM
EST OF THE CLOSING DATE. AFTER THAT TIME, THE ANNOUNCEMENT WILL
CLOSE AND YOU WILL NO LONGER HAVE ACCESS TO SUBMIT YOUR APPLICATION.
It is recommended that you prepare your resume and save it as a text
file on your computer.
Please ensure that your resume contains the basic information
outlined under this link
HREF="http://www.opm.gov/forms/pdfimage/of0510.pdf">Applying for A
Federal Job
Once you have submitted your on-line application, you will see a
screen telling you that your application has been successfully
transmitted. If you do not see these words, you have not
successfully completed your application. If you would like a
receipt, you may print this transmittal screen. At this time, you
may also request a copy of the announcement questions and your
responses be sent to your e-mail account.
Reminder: Please use the Fax Cover Sheet included in this
announcement to fax or email all supplemental documents on or before
the closing date. Please include the applicable vacancy
announcement number and Human Resources Specialist point of contact
on your fax cover sheet.
In addition to your resume and questionnaire, the following
documents are required for this position:
1. SF-50(s) (for current or former Government employees -
INCLUDING CURRENT DOE EMPLOYEES). Please ensure that the SF-50 you
submit includes your highest grade and step (do not send an award SF-
50) and your tenure.
2. A copy of your transcript which shows your educational
background, if this position has a positive education requirement.
3. CTAP/ICTAP candidates must submit a copy of your Certificate
of Expected Separation or similar document, or specific Reduction-In-
Force notice, as well as a copy of your last (non-award) SF-50.
5. Special Appointing Authority documentation (if applicable):
a. You must submit any documentation that has been provided to you
as proof of your eligibility under a Special Appointing Authority.
b. For questions about which documentation is required for a
specific authority, please contact the human resources office at the
number listed on this announcement.
For more information about which documents you should submit for
Merit Promotion, Veterans' Preference, or Special Appointing
Authorities, visit the "Frequently Asked Questions" section
under "Benefits and Other Information".
For answers to frequently asked questions,
HREF="http://humancapital.doe.gov/pers/JobsONLINEFAQs.htm">CLICK
HERE (click on the hyperlink or go to
http://humancapital.doe.gov/pers/JobsONLINEFAQs.htm).
Applicants with a disability, who need reasonable accommodation for
any part of the application and hiring process, are asked to contact
the HR Specialist. The decision to grant reasonable accommodation
will be on a case-by-case basis.


Required Documents:
FAX COVER SHEET
PLEASE PRINT THIS PAGE TO USE AS YOUR FAX COVER SHEET WHEN YOU
SUBMIT YOUR SUPPLEMENTAL DOCUMENTS. THIS VACANCY IS ANNOUNCED
THROUGH THE DEPARTMENT OF ENERGY'S AUTOMATED HIRING SYSTEM, DOE JOBS
ON LINE. YOU MUST SUBMIT YOUR APPLICATION AND SUPPLEMENTAL
DOCUMENTS NO LATER THAN 11:00 PM OF THE CLOSING DATE OF THIS
ANNOUNCEMENT IN ORDER TO RECEIVE CONSIDERATION. You may email your
supplemental documents (preferably in PDF format) to the HR
Specialist at the email address listed in the vacancy announcement.
You may fax your supplemental documents to (202) 586-8101 no later
than the closing date of the announcement for which you are
applying.
Your Name _________________________ Today's Date _______________
Vacancy Announcement Number __________________________________
Position Title, Series and Grade ___________________________________
Human Resources Specialist _____________________________________
Please check below the documents you are enclosing and make sure
your name AND THIS VACANCY ANNOUNCEMENT NUMBER are on each page.
__ DD-214
__ SF-15 and Proof required on the form
__ SF-50 showing your grade and step, tenure and position occupied
__ Transcript (original not required; a copy is acceptable)
__ Other (please list)
THE DEPARTMENT OF ENERGY IS AN EQUAL OPPORTUNITY EMPLOYER


Contact Information:
Jane Love

Phone: 202-586-3997

Fax: 202-586-8101

TDD: 202-586-8155

Email: Jane.Love@HQ.DOE.gov


Or write:
Headquarters
Human Resources Office
1000 Independence Avenue, SW
Washington, DC 20585

Fax: 202-586-8101


What To Expect Next:
When the announcement closes, your application will be automatically
evaluated and rated by the system. A quality review of your on-line
application and supporting documents will be conducted by the HR
Office before your rating becomes final; this quality review will be
based on the extent and quality of your experience, education and
training as it relates to the duties of this position. Qualified
candidates will be assigned a score between 70 and 100 depending on
their possession of the knowledge, skills, and abilities required
for the vacancy. In most instances, only the three highest scoring
candidates will be referred for further consideration. Your on-line
responses must be supported by the information you provide in your
on-line resume. Note: if we determine that you have rated yourself
higher than what is supportable in your resume, or if your resume is
incomplete, you may be rated ineligible, not qualified, or your
score may be lowered.
You do not need to call the HR Office; you may check your
application status anytime after the announcement closes. Go to the
DOE Jobs Online web site, enter your ID and password, and
click 'View my Application Status' to see the latest information
concerning your status. We will update your status when changes are
made. If you have other questions or need other assistance, you may
contact the Human Resources Specialist listed as the contact person
in the Vacancy Announcement.