Job Listing: Administrative Support Officer

Duty Locations

 1 vacancy - Washington DC Metro Area, DC The U.S. Department of the Treasury has a distinguished history
dating back to the founding of our Nation, and today, continues with
a critical role in the economic and financial well-being of the
country and the world. The Departmental Offices have responsibility
for formulating policy and managing the Department as a whole.
As a valued Treasury employee, you will contribute to the agency's
mission in an important, satisfying and rewarding job.
Position Location:
Departmental Offices
Under Secretary for Domestic Finance
15th & Pennsylvania Avenue, N.W.
Washington, D.C. 20220

Major Duties

Under the Terrorism Risk Insurance Act of 2002, Congress established
in the Department of the Treasury a temporary Terrorism Risk
Insurance Program (TRIP) and authorized the Secretary of the
Treasury to administer the Program and pay the Federal share of
compensation for insured losses under the Program. The purpose of
the Program is to provide a transitional transparent system of
shared public and private compensation for insured losses resulting
from acts of terrorism. The Program promotes economic growth by
ensuring the continued widespread availability and affordability of
property and casualty insurance for terrorism risk. It is structured
so as to provide a transitional period for private markets to
develop mechanisms for the pricing of terrorism risk insurance, and
build capacity and arrangements to diffuse the financial risks of
any future losses, with consistent reliance upon State insurance
regulation and consumer protections.

The incumbent of this position serves as Administrative Officer
within the Terrorism Risk Insurance Program Office. Responsibilities
include but are not limited to oversight and management of day-to-
day administrative operations such as: acquisitions (credit card
purchases); budget tracking; space; property and equipment;
security; files and records maintenance; publications; travel
arrangements; printing and graphics; time-keeping; receipt,
coordination, and tracking of all incoming mail, information and
materials. Assigns tasks to and supervises other lower level office
support personnel in the completion of delegated responsibilities.

DUTIES AND RESPONSIBILITIES

Under the direction and supervision of the Executive Director, the
Administrative Officer shall:

Participate in systematic reviews of and implement the development,
operations, and ongoing improvement of the Office's administrative
services, including performance measurement, reporting systems,
internal controls, and operating procedures, to ensure continuous
improvement in efficiency and cost effectiveness of the Office's
administrative services.

Based on a comprehensive knowledge of the office's ongoing
administrative operations, ensure these services are closely
coordinated with the Office's program operations, and are directed
to provide maximum support and enhancement of the Office's mission.

Decide what action is necessary for each individual functional
responsibility and determine the priority. Supervise other lower
level office support personnel in completion of assigned tasks to
ensure timely outcome of actions and application of customer service
concepts 10 established policies, goals and work priorities.

Serve as the Office focal point for the receipt, assignment, and
tracking of correspondence received into the Office. Review
completed responses for the signature of the Executive Director,
TRIP, ensuring appropriate formats and proper packaging, correct
enclosures or attachments ensuring that they are clear and
grammatically correct. Facilitate quick turnaround time on necessary
revisions.

Perform a variety of urgent confidential special assignments to aid
the Executive Director in considering, expediting and acting on
matters that pertain to the policies, procedures and programs of the
TRIP.

In accordance with Treasury policies and procedures, plan, develop,
implement, manage and evaluate the functions and day-to-day
activities of the Office's administrative services programs, which
include but are not limited to budget tracking, human resources,
payroll, information technology and automation, communications (such
as telephone coverage, office e-mail, inter-office mail, and general
mail sorting and distribution), acquisitions, property, equipment,
space, logistics, paperwork, records, files publications, security,
travel, transportation, training, printing and graphics.

Determine the needs of the Office and take a lead in the procurement
process for supplies and office equipment. Fulfill responsibility
for holding and using the office's small purchase card including
tracking expenditures and invoices. Recommend and evaluate equipment
and software which may be of use to the office and is responsible
for ordering such.

As required and necessary may prepare appropriate and adequate
briefing materials for hearings and speaking engagements. Assist
other senior level officials in the coordination of schedules,
assembly of materials and participate in the logistic support of
functions.

How to Apply

You are required to apply on-line for this announcement. To do
this, complete the following steps. You must complete this
application process BEFORE this announcement closes. Hardcopy
resumes will NOT be accepted.
Step 1: Click on the "APPLY ONLINE" button at the bottom of this
announcement. Follow USAJOBS' instructions to access your account
and submit your resume. If you are not registered with USAJOBS,
click on the "create your account now!" button to obtain access and
electronically build your resume.
Step 2: Once you select your resume, you will be redirected to the
Career Connector website to complete the application process. If
this is your first time in CareerConnector, you will be asked to
answer 19 questions related to your eligibility for Federal
employment. You will be able to update this information and save it
to your account for future announcements.
Step 3: Once you have completed the eligibility questions, you will
be taken directly to the vacancy application questions. Answer all
of the questions honestly and thoroughly. Click on the Submit
button once you have completed your application. The vacancy
questions are available until 11:59pm Eastern Time (ET) on the
closing date listed on the vacancy announcement. You must submit
all your answers before then to receive consideration. Always be
sure to have a copy of your entire application emailed to you to
ensure confirmation of receipt. Once you have submitted your
application, you can check your status online through your MY
USAJOBS account. For further information refer to the "What to
Expect Next" section of this vacancy announcement.
Step 4: Send any required supplemental documentation via mail, fax,
or e-mail in order for your application to be found eligible for
this announcement. CareerConnector offers a simple solution that
will electronically attach your documentation to your online
application for this vacancy announcement. Simply follow
the "Faxing Supporting Documentation" instructions, which will
provide you the necessary cover sheets for each of your documents so
that they will be correctly submitted to the appropriate vacancy
announcement. The fax number will be available on the cover sheet.
If you do not have access to a fax machine, you can also submit your
required supplemental documentation in one of the following ways.
YOU MUST INDICATE THE VACANCY ANNOUNCEMENT NUMBER FOR WHICH YOU ARE
APPLYING WHEN SENDING SUPPLEMENTAL DOCUMENTATION VIA E-MAIL OR MAIL:
- E-MAIL: Using the 'save as' feature, save your supplemental
documentation in either of the following formats: PDF format,
Microsoft Word 97 through 2003 format or in Rich Text Format (RTF)
or Plain Text. Other formats may not be readable by the Human
Resources Operations Division. ZIP files will NOT be accepted. You
can send your e-mail to DOINQUIRIES@BPD.TREAS.GOV;
OR
- MAIL: You can submit supplemental documentation to the following
address:
TFESB-DO, Rm A2-J
Bureau of the Public Debt
200 3rd Street
Parkersburg WV 26106-5312
Your complete online application and any required supplemental
documentation (e.g., DD-214, SF-50 or equivalent) must be received
by 11:59 p.m. Eastern Time (ET) on the closing date of this
announcement. It is also your responsibility to ensure that all
documents are received on time and that the materials are readable.
Failure to do so will result in your application to be removed from
consideration for this announcement.
If applying on-line poses a hardship to any applicant, please
contact us at the telephone number listed on the first page of this
announcement. Applicants MUST CONTACT US PRIOR TO THE CLOSING DATE
to speak to someone who can provide assistance for on-line
submission. Requests for extensions will not be granted.


Required Documents:
Veterans Claiming Preference are required to submit the following:
5-points: A copy of Member 4 of a DD 214, OR other documentation
showing dates of service and type of discharge (i.e., Honorable).
10-points: Application for 10-Point Veteran Preference, SF 15,
along with required documentation listed on the back of the SF 15
form.
Career Transition Assistance Program (CTAP)/Interagency Career
Transition Assistance Program (ICTAP) eligibles must also submit the
following (all four are required):
1. An SF-50, Notification of Personnel Action, or other official
documentation, which shows that you were declared displaced or
surplus while serving as a career or career conditional competitive
service employee, in tenure group 1 or 2, OR are a current or former
Executive Branch agency employee in the excepted service serving on
an appointment without time limit, at grade levels GS-15 or
equivalent and below, and who has been conferred non-competitive
appointment eligibility and special selection priority by statute
for positions in the competitive service;
2. An SF-50, Notification of Personnel Action, or other official
documentation which shows the position you may be or are being
separated from has the same or higher promotion potential as that of
the vacancy;
3. CTAP eligibles: a copy of your Reduction in Force (RIF)
separation notice, notice of proposed removal for declining a
directed reassignment or transfer of function outside the local
commuting area, Certificate of Expected Separation or other official
notice indicating you are in a surplus organization or occupation or
eligible for discontinued service retirement.
ICTAP eligibles: a copy of your RIF separation notice, notice
of proposed removal for declining a directed reassignment or
transfer of function outside the local commuting area, documentation
showing you were separated as a result of a RIF or declining a
directed reassignment or transfer of function outside the local
commuting area, or a letter from OPM or your agency documenting
other priority consideration status as described in 5 CFR 330.708(a)
(2); and
4. A copy of a current (or last) performance rating of record of at
least fully successful or equivalent (required unless you are an
ICTAP eligible due to compensable injury or disability retirement).


Contact Information:
Floyd Palmer

Phone: 304-480-8312

Fax: 304-480-8359

Email: DOINQUIRIES@bpd.treas.gov


Or write:
Departmental Offices
200 3rd Street
Parkersburg, WV 26106

Fax: 304-480-8359


What To Expect Next:
You are encouraged to check the status of your application online by
logging into USAJOBS and clicking on the 'My USAJOBS' tab. Click
on 'application' to track your online job application. You will be
routed to the USAJOBS Online Application History Page to view the
status of your application. When you click the 'More Information'
link, you will be able to view more specific information regarding
your application within CareerConnector.
You will be notified as to the status of your application during
each stage of the hiring process.
If your contact information changes after the closing date of this
vacancy announcement, send your updated information to
careerconnectorhelp@do.treas.gov to ensure you can be contacted
throughout the selection process.