Job Listing: Administrative Support Specialist
Duty Locations
1 vacancy - Arlington, VAThe Defense Legal Services Agency provides legal advice and services for the Office of the Secretary of Defense, Department of Defense Field Activities, and Defense Agencies.
Must be able to obtain and maintain a Secret Clearance. this is a TERM appointment not to exceed December 2, 2009. Work may require travel away from the normal duty station on military and/or civilian aircraft. May be required to work other than normal duty hours, which may include evenings, weekends, and/or holidays.
This position is covered by the National Security Personnel System (NSPS). NSPS is a pay for performance system using pay bands with salary ranges. For more information on NSPS, please visit the website at
href="http://www.cpms.osd.mil/nsps/issuances.html" >http://www.cpms.osd.mil/nsps/issuances.html
Filling of this position is subject to the provision of the DoD Priority Placement Program.
Major Duties
Responsible for providing a wide range of administrative support to the Trial Judiciary. Develop office procedures and practices to meet prescribed needs for efficient operation of the office; review, analyze, and initiate recommendations for new, revised, or modified administrative policies relating to the administrative/ secretarial functions, provides input to manuals and other forms of instructions. Compose routine office memoranda in accordance with established office policies; also gathers, compiles, and composes non-technical responses to correspondence and requests for information from others offices and organizations. Serve as Property Custodial Officer to insure that all property assigned to or acquired by the Trial Judiciary is in serviceable condition and available for use. Serve as an informed source on travel regulations and procedures. Serve as Correspondence Manager; establish standards for correspondence control and processing procedures. Receive telephone calls and visitors, including high ranking administrative and executive management personnel within Defense Legal Services Agency (DLSA), DoD, and other government agencies, prominent attorneys in the private sector and top level officials in private industry. Periodically review files for currency and arrange for the retirement or destruction of material no longer required. Provide all necessary guidance to assigned clerical personnel to ensure a thorough understanding of office objectives; maintain close supervision and open communication with clerical personnel, and assist them in becoming familiar with the tasks required by their positions; review work for completeness and accuracy; identify the need for, recommend, and arrange for training of clerical personnel in areas where the need is demonstrated. Build and maintain databases and generate reports to facilitate management of Trial Judiciary personnel rosters, travel, training, parking, permits, ect. Prepare spreadsheets, graphics, and Power Point presentations.How to Apply
ALL APPLICANTS ARE ENCOURAGED TO SUBMIT THEIR RESUME AND SUPPLEMENTAL INFORMATION THROUGH OUR ON-LINE RESUME BUILDER.
Applications submitted through electronic means must be received by midnight, eastern time, of the closing date. Mailed applications must be received by close-of-business of the closing date of the announcement.
Mailed resumes and all required supporting documentation must be sent to:
Resume
Washington Headquarters Services
Human Resource Services Center
2521 Clark Street, Suite 4000
Arlington, VA 22202
Current or former displaced employees applying for this vacancy who are eligible for consideration under the Interagency Career Transition Assistance Plan (ICTAP) must submit proof of eligibility, as described in this vacancy announcement, to receive priority consideration for those vacancies within their commuting area for which they are well-qualified.
If you are claiming special priority selection rights under the Interagency Career Transition Assistance Program (ICTAP), you must provide supporting documentation with your resume. This includes a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location. Additionally, you must be considered well-qualified by earning a minimum score of 80 (prior to the assignment of veterans preference points). For more information on ICTAP eligibility requirements, please visit http://www.opm.gov/deu/Handbook_2003/DEOH-CTAP.asp
Required Documents:
You must submit an unofficial or official transcript OR a list of courses with grades and semester/quarter hours if you are qualifying based on education or to confirm that you meet the basic qualification requirements for this position. This information must be received by the closing date of this announcement or a determination as to your qualifications will be made without this information.
You must submit a resume as detailed in the HRSC Civilian Job Kit at http://www.whs.mil/HRD/Apply/HowToGuide/JobKitRevision.cfm.
If you are claiming 10-point veterans preference, you are required to submit a DD-214, Standard Form 15, VA Civil Service Preference letter and the required proof of entitlement at the time of application. If you are claiming 5-point veterans preference, a copy of your DD-214 showing discharge status or proof of preference must be submitted before a tentative job offer will be extended. Additional information on veterans preference is available in the VetGuide which can be found at: http://www.opm.gov/veterans
Contact Information:
Human Resources Directorate
Phone: 703-604-6219
TDD: 703-601-2310
Or write:
Washington Headquarters Services
2521 South Clark Street
WHS Suite 4000
Arlington, VA 22202
What To Expect Next:
Once this announcement closes, candidates will be evaluated using an automated system, (Resumix) which compares your skills and experience as described in your resume with the requirements of the position. If you are found to be a highly qualified candidate, you will be referred to the selecting official for further consideration. (In some cases, individuals with priority for special consideration must be considered and selected before other candidates.) Whether or not you are contacted for an interview depends upon the location of the position and the judgment of the selecting official.
Required Skills
Qualifications
You must possess 52 weeks of specialized experience at a level of difficulty and responsibility equivalent to the next lower grade level or pay band that has equipped you with the necessary knowledge, skills and abilities to perform successfully the duties of the position shown above. The creditable specialized experience is:
Experience providing administrative support in a legal office.
IN SOME CASES EDUCATION ABOVE HIGH SCHOOL LEVEL IN A RELATED FIELD MAY BE SUBSTITUTED FOR EXPERIENCE.
Knowledges, skills, and abilities that are needed to perform the duties of this position are:
1) Knowledge of office automation techniques. 2) Demonstrated ability to use and operate word processing and other office automation equipment. 3) Ability to organize and maintain information in a comprehensive manner. 4) Ability to converse with telephone callers in a polite, tactful and articulate manner, ensuring that all calls a transferred to the appropriate connection. 5) Knowledge of military organizations, and the general operations of a legal office.
This position may be filled through means other than the competitive promotion process. This may include reassignments or repromotion of qualified eligibles.
Selection for this position is subject to restrictions resulting from Department of Defense Referral System for Displaced Employees.
Male applicants born after December 31, 1959, are required to complete a Pre-Employment Certification Statement for Selective Service Registration prior to appointment. Failure to comply may be grounds for withdrawal of an offer of employment, or dismissal after appointment.
If selected for Federal employment, you will be required to complete a "Declaration of Federal Employment," (OF-306), prior to being appointed to determine your suitability for Federal employment and to authorize a background investigation.
ALL RESUMES MUST INCLUDE RESPONSES TO SUPPLEMENTAL QUESTIONS AS PROVIDED IN THE HRSC CIVILIAN JOB KIT OR THE RESUME WILL BE REJECTED.
If you are selected for this position you will be required to provide documentation verifying your eligibility/status.
The Department of Defense (DoD) policy on employment of annuitants issued March 18, 2004 will be used in determining eligibility of annuitants. Frequently Asked Questions about the DoD policy is available on http://www.cpms.osd.mil/fas/staffing/pdf/faq_annuitants.pdf
Former Federal employees who return to work for the government after receiving Voluntary Separation Incentive Pay (VSIP) are normally required to repay an amount equal to the VSIP amount received, including Federal taxes that were withheld. This requirement remains in effect for five years after separation. Upon acceptance of a tentative offer, submission of a copy of the separation SF-50 will be required.
You can apply for a non-competitive appointment if you meet the basic eligibility requirements and you are eligible for special appointment such as those authorized for the severely disabled; 30% disabled veterans; returned volunteers from the Peace Corps or Vista, etc. Please indicate the type of special appointment you are seeking, if any, on your resume and follow all other instructions for applying shown in this announcement. You MUST provide supporting documents in order to receive consideration. For additional information on non-competitive appointing authorities, click here http://www.opm.gov/employ/html/sroa2.asp
All qualification requirements must be met by the closing date of the announcement.
This position is designated noncritical sensitive as defined in DoD 5200.2-R and therefore requires that a personnel security investigation be adjudicated for security eligibility on a preappointment basis. This requirement may take 90 days or longer to process.
This position is subject to the DoD Drug Free Workplace Program. The selectee must test negative for the presence of illegal drugs before placement in the position, and will be subject to random drug testing thereafter. If a determination of the use of illegal drugs is confirmed in this position or other testing designated positions in OSD or WHS, non-selection or disciplinary action, up to and including removal from Federal service, may result. All tentative selectees for this position will be required to undergo a urinalysis test to screen for illegal drug use prior to appointment and periodically thereafter.A Security clearance and a favorable suitability determination are required before appointment. Misconduct in prior employment, criminal, dishonest conduct, habitual use of intoxicating beverages, abuse of narcotics, drugs or other controlled substances, or reasonable doubt of loyalty to the United States are examples of reasons an offer of employment may be denied. This requirement may take 90 days or longer to process.This position is covered by the National Security Personnel System. For more information on NSPS, please visit the website at http://www.cpms.osd.mil/nsps/index.html .Management may set the salary at any level within the parameters of the pay band.If there is a sufficient number of local qualified applicants, the area of consideration MAY be limited to the local commuting area.
Job Details |
Job Location |
Candidate Application |
| Employer: Department Of Defense | Address: | Contact: |
| Job Type: Full-time | City: Virginia Beach | |
| Experience:Any | State: Virginia | |
| Education: High School / GED | Zip Code:23456 | Online: Website Link |
Salary and Benefits
Salary Range: 39,407.00 - 89,217.00 USD per year
Benefits
The Department of Defense offers excellent benefits programs some of which may include:
Comprehensive health and life insurance
Competitive salaries
Generous retirement programs
Paid holidays, sick leave, and vacation time
Flexible work environment and alternate work schedules
Paid employment related training and education
Possible student loan repayment
Payment of licenses, certification, and academic degrees as applicable
Bonuses, incentives, and awards as appropriate for the job.
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