Job Listing: ASSISTANT HUMAN RESOURCES OFFICER

Duty Locations

 1 vacancy - New York City, NY

 

Vacancy Identification Number (VIN):  OG184622 (Include on all documents)

 

 

APPLY ONLINE OR FAX TO 1-478-757-3144

THIS POSITION WILL SERVE AT THE BROOKLYN, NY AND ST. ALBANS, NY CAMPUSES.

Be a member of a team providing compassionate healthcare to veterans.   

The Department of Veterans Affairs is an employer of choice as a center of excellence in patient care, education and research.  We value trust, respect, commitment, compassion, and excellence; we value you.  For more information on the Department of Veterans Affairs, go to http://www.va.gov . 

NOTE:  In order to view and/or print the entire announcement, please scroll to the bottom of this page and click on "Print Preview"; then "Print".  Otherwise, you may miss important instructions on how to apply for this position.

APPLICANT CHECKLIST:  Please use this checklist to ensure compliance with all application requirements.  We recommend that you print a copy of this checklist for reference while completing your application package.  Detailed instructions of the application process are included after the checklist.  Be sure to read and follow the instructions carefully.

_____ Responses to the Assessment Questionnaire. (see Step 1)

_____ Resume (see Step 2 for the information you should include on your resume) or Optional Application for Federal Employment (OF-612).

_____ If you are faxing your documentation, the United States Application Cover Page must be used in order to link your documents with your on-line questionnaire.  Failure to provide this cover page - or the use of a different cover page - will prohibit your documentation from being processed.  (see Step 3 for url)

_____ If a particular level of education/certification is required OR if you are asking us to qualify you based upon your education, you must submit a copy of your college transcript or an appropriate course listing. (see Step 3)

_____ Veterans must provide a legible copy of DD-214(s) showing all dates of service as well as character of service (honorable, general, etc.).  Note:  More than one DD-214 may be needed to show all dates of service. (see Step 3)

_____  Disabled veterans and other veterans eligible for 10-point preference must also submit an SF-15 (version December 2004) with required proof as stated on the form. (see Step 3)

Major Duties

Major duties and responsibilities include:
Incumbent serves as Assistant Human Resources Manager for the New York Harbor Healthcare System, which is comprised of two (2) terietary care medical centers, an extended care center, several community based outpatient clinics, and veteran counsel outreach centers, and for the VISN 3 Office.  Serves as the full alter ego for the Chief, Human Resources Management Service. Assists the Chief, Human Resources Management Service in the planning, direction, control, coordination, operation, and evaluation of the station personnel management function of the scope, variety, and quality prescribed in US Code of Federal Regulations, VA Handbooks and Directives and related policy issuance's of the Veterans Administration, and other interested agencies of the government.  In addition to the above, this also includes overall management considerations involving general administration, budgeting, manpower, and other resources utlization and involvement in community affairs for improving the public image and for establishing and maintaining effective relations with schools, professional societies, local government agencies, employee unions, minority groups, and many other interested organizations.  Keeps abreast of employee satsifaction, morale, anlayzes other workforce trends and changes in key personnel matters; and, advises top management and managers of potential future problems.  Exercises sound personnel management concepts, practices, and personnel innovations.  Particpates with members of top management in analyzing the broad implication of higher levels of authority, laws, regulations, policies, as well as technological and administrative advancement trends.  Assists in formulating and recommending personnel policies, and establishing and implementing personnel activities, techniques and methods to assure sound, meaningful, and pratical personnel administration in keeping with current and advanced concepts and objectives of personnel management.  Coordinates accomplishment of actions regarding labor relations, recruitment, placement, management-employee relations, grievances and appeals, disciplinary actions, human resources development, position classification, automation requirements, and a variety of actions related to employee services.  Supervises Human Resources Management Staff, plans and assigns work, sets priorities, advises employees on program goals and objectives and makes decisions on work problems presented by employees.  Provides staff service, advice, and guidance to all supervisory levels on personnel management principles, techniques, and on acceptable personnel practices, as well as technical advice on propriety of statutory, regulatory, and procedural requirements.  May be called on by the Department to participate in special studies, or pilot operations, or activities of agency or government-wide significance; or may be designated as a leader of a group of stations engaged in special policies or programs.  Serves as the Director's alternate liaison representative in meeting and dealing with union officials of five (5) locals.  Serves as an alternate member of the Resource Committee, Training and Development Committee, member of the EEO Committee; and, member of various committees.  Appears before other administrative clinical committees for the purposes of orienting and/or clarifying situations within the sphere of personnel administration.
***RELOCATION EXPENSES AND/OR INCENTIVES ARE NOT AUTHORIZED*** 

How to Apply

PLEASE NOTE: 

It is your responsibility to insure that all application materials are RECEIVED by 11:59 p.m. on the closing date of the announcement (Thursday, May 01, 2008) in order to be considered.  We cannot be responsible for incompatible software, illegible fax transmissions, interruptions in internet service, etc. 
You must submit a complete application package.  Failure to provide complete information may result in your not receiving consideration for this position.
You must submit your assessment questionnaire online (through Application Manager) or  on OPM Form 1203-FX (and faxed).  Do not send printouts of your Application Manager Questionnaire Answers.  If you fax your application and/or documentation, please keep a copy of your fax transmittal receipt for future verification, if necessary.
You will not be contacted for additional information.  DO NOT contact our offices for verification of receipt or status reports - we do not provide this information.
Your application materials will not be returned.  Do not submit original documents that you may need in the future.
Your application must be completed on-line or faxed. This office does not accept applications by electronic mail (e-mail), regular mail, or in person. 

Applying for this position is as easy as 1, 2, 3...

Just by following three steps, you will submit a complete application package and receive consideration for this position.  Be sure to follow the steps carefully and complete all three.  Each step is described in detail below.

Your responses to the Assessment Questionnaire, (which may be completed electronically or on the OPM Form 1203FX and faxed), 
Your resume or OF-612  (which may be completed electronically, uploaded, or faxed), and
Other documents specified in this job announcement (which may be uploaded or faxed).

Use Application Manager for convenience and quickest processing.  Track your progress to a Complete Application Package using My Application Packages checklist and status displays in Application Manager.  Your Application Package status must be Complete by 11:59 p.m. on Thursday, May 01, 2008.

STEP 1: 

Complete and submit the Assessment Questionnaire. The questionnaire must be completed and submitted in order to receive consideration for this position.

PLEASE NOTE:  We highly encourage you to complete the Assessment Questionnaire online as it is the most efficient way to process your responses.  Using paper application forms may delay the processing of your application.  If you are unable to complete the Assessment Questionnaire online, go to STEP 3 of this announcement and refer to the alternatives described under "Alternative Methods for Completing the Application Package" 

You must provide responses to all required questions. Be sure to double check your application before submission and click on "SUBMIT" when it is complete.  Your application is not transmitted to us until you submit it.

To complete your Assessment Questionnaire online, click the following link:

Online Questionnaire

or enter https://ApplicationManager.org  You can save your work and come back later.  To return to Application Manager at any time by simply going back to this web address. 

The Assessment Questionnaire must be completed and submitted by 11:59 p.m. on Thursday, May 01, 2008.

ASSESSMENT QUESTIONNAIRE

Social Security Number

Enter your Social Security Number in the space indicated.  Providing your Social Security Number is voluntary, however we cannot process your application without it.

Vacancy Identification Number

OG184622

 

1. Title of Job

ASSISTANT HUMAN RESOURCES OFFICER 

 

2. Biographic Data

3. E-Mail Address

Please enter your e-mail address in the space provided.  If you do not provide an e-mail address you may not receive a notice of your results. 

4. Work Information

If you are applying by the OPM Form 1203-FX leave this section blank.

5. Employment Availability

If you are applying by the OPM Form 1203-FX leave this section blank.

6. Citizenship

Are you a citizen of the United States?

7. Background Information

If you are applying by the OPM Form 1203-FX leave this section blank.

8. Other Information

If you are applying by the OPM Form 1203-FX leave this section blank.

9. Languages

If you are applying by the OPM Form 1203-FX leave this section blank.

10. Lowest Grade

Enter the lowest grade (12) you will accept for this position.

1213
11. Miscellaneous Information

If you are applying by the OPM Form 1203-FX leave this section blank.

12. Special Knowledge

If you are applying by the OPM Form 1203-FX leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX leave this section blank.

14. Veteran Preference Claim

15. Dates of Active Duty - Military Service

16. Availability Date

If you are applying by the OPM Form 1203-FX leave this section blank.

17. Service Computation Date

If you are applying by the OPM Form 1203-FX leave this section blank.

18. Other Date Information

If you are applying by the OPM Form 1203-FX leave this section blank.

19. Job Preference

If you are applying by the OPM Form 1203-FX leave this section blank.

20. Occupational Specialties

The specialty code(s) for this position is (are):
001 ASSISTANT HR OFFICER
21. Geographic Availability

The location code(s) for this position is (are):

 

0516 New York City, NY
22. Transition Assistance Plan

23. Job Related Experience

If you are applying by the OPM Form 1203-FX leave this section blank.

24. Personal Background Information

If you are applying by the OPM Form 1203-FX leave this section blank.

25. Occupational/Assessment Questions:

Select the appropriate answer to each of the following questions based on your current level of education and/or experience that demonstrates your ability to perform the duties of this position.

1. GS-12: Do you possess one (1) or more years of specialized experience of Human Resources management experience that includes assisting in the responsibility for the supervision of a Human Resources department and staff or as an HR Specialist to a Human Resources Officer with responsibility for independently managing multiple areas of HR operations? Experience must include expertise in one or more areas of HR and demonstrate the ability to successfully manage a comprehensive HR Program. Experience must also include computer proficiency, (i.e., MS Word, Excel, PowerPoint), and excellent organizational and communication skills, both verbal and written.

A. Yes
B. No

2. GS-13: Do you possess one (1) or more years of independent specialized experience of Human Resources management experience that includes full responsibility for the supervision of a Human Resources department and staff or as an HR Specialist to a Human Resources Officer with responsibility for independently managing multiple areas of HR operations? Experience must include expertise in multiple areas of HR and demonstrate the ability to successfully manage a comprehensive HR Program. Experience must also include computer proficiency, (i.e., MS Word, Excel, PowerPoint), and excellent organizational and communication skills, both verbal and written.

A. Yes
B. No

For each task in the following group, choose the statement from the list below that best describes your experience and/or training. Darken the oval corresponding to that statement in Section 25 of the Qualifications and Availability Form C. Please select only one letter for each item.

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing the task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task. I have supervised performance of this task or is normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

3. Supervising the HR Office operations.

4. Planning and directing the HR Management Services.

5. Serving as advisor to the Director, top management, and Service Chiefs.

6. Interpreting and implementing HR Management regulations, policies, and law.

7. Explaining HR regulations, policies, and law to supervisors and employees.

8. Communicating orally and interacting with individuals and groups with a wide range of educational and socio-economic backgrounds and divergent opinions and priorities.

9. Advising employees, supervisors, and management on issues typically involving organizations where difficult situations and environmental conditions present significant problems in identifying the nature and scope of personnel issues.

10. Acting as representative when labor relations are complicated by union/management relationships where unions typically assume adversarial roles, surface substantive/controversial issues with potentially serious impact on mission and budget.

11. Participating in meetings to promote acceptance of HR programs and management initiatives.

12. Assisting in developing operational plans with top level management and key operating officials.

13. Developing information for and preparing special or recurring reports and studies relating to the total HR program or specific area for management use.

14. Reviewing and approving substance of reports, decisions, case documents, and other documents to assure compliance with command policies.

15. Analyzing proposed changes in operations.

16. Assessing the impact of HR program requirements.

17. Keeping abreast of employee satisfaction and morale.

18. Analyzing other workforce trends and changes in key personnel matters.

19. Working closely with managers and supervisors in advising on recruitment and placement strategies, local training/development needs, labor and management-employee relations, classification and position management, and related personnel matters.

20. Planning and assigning work, setting priorities, advising employees on program goals and objectives and making decisions on work problems presented by employees.

21. Participating in planning and evaluating groups to recommending changes and improvement in the HR Management programs.

22. Hearing and resolving grievances and employee complaints.

23. Reviewing and recommending approval on serious disciplinary actions involving non-supervisory employees.

You must now complete and submit additional application materials (by Thursday, May 01, 2008) as required by this vacancy announcement via uploading or faxing this information.  To fax application materials, refer to the instructions in Alternative Methods for Completing the Application Package after Step 3 of this vacancy announcement. 

STEP 2: 

Submit your choice of a Resume or an OF-612 - Optional Application for Federal Employment available at www.opm.gov/forms/pdf_fill/of612.pdf .  We must receive a complete resume or OF 612 in order to determine your qualifications for this position.

Your RESUME must include the following information:

Vacancy Information: Announcement Number (OG184622), Position Title (ASSISTANT HUMAN RESOURCES OFFICER), and grade (12/13);
Personal Information:
Your full legal name and mailing address
Day and Evening telephone numbers including area code
Country of citizenship
Social Security number
Work experience (NOTE:  You must include the following information in order to receive credit for your experience):
Name and address of employer
Your job title
The beginning and ending month and year of your employment
The average hours worked per week.  Full-time work is considered to be 35-40 hours of work per week.  Part-time experience will be credited on the basis of time actually spent in appropriate activities.  Applicants wishing to receive credit for such experience must indicate clearly the number of hours a week spent in such employment
Your supervisor's name and phone number (indicate if we may call your supervisor);
A description of your duties that is sufficiently detailed to document the level of your experience.  If the position is (was) with the Federal government (military or civilian), state the series and grade or pay grade (rank) and the date of last promotion
Education:  Name, location, and dates of attendance for colleges attended (if required). Type and date of degree received (if any);
Other:  Training, license(s), or certification(s) relevant to the position

Do not submit letters of recommendation, performance appraisals, position descriptions, examples of your work, etc.  This additional information will not be forwarded to the hiring facility.

STEP 3: 

Submit other required application materials, as applicable.

- If you are using education to qualify, you must submit copies of college transcripts or a course listing that identifies for each course completed: the college or university, semester or quarter hours earned, grade, and grade-point average received.

- If you are applying for Veterans’ Preference, you must submit evidence of eligibility, such as: DD-214 (Certificate of Release or Discharge from Active Duty), or Standard Form 15 (Application for 10-Point Veterans’ Preference version dated December 2004), and the proof requested on the form.   For Access to DD214 and military records click on this link -  Military Information.  To print a copy of the SF15 go to www.opm.gov/forms/pdf_fill/sf15.pdf . 

 

Be sure to complete all THREE STEPS of the application process described above in order to submit a complete application package and receive consideration for this position. 

 

ALTERNATIVE METHODS FOR COMPLETING THE APPLICATION PACKAGE

To Complete the Assessment Questionnaire manually, you will need a copy of the answer sheet, referred to as the Occupational Questionnaire - OPM Form 1203-FX which can be obtained electronically at

http://www.opm.gov/forms/pdf_fill/opm1203fx.pdf ;

or by calling USAJOBS at 703-724-1850; follow the instructions given;

or by visiting the Human Resources Management Service of the VA Medical Center at the duty location. 

You will also need a copy of the vacancy announcement to use as a guide in answering the questions.  You must provide responses to all required questions. Some questions may request an additional written response to support your answer, such as "Please explain or provide additional information to support your response to the above question."  When additional information is requested, please provide your answer(s) on a separate sheet of paper with the corresponding questionnaire number indicated, and type or print your answers legibly.  You may omit any sections marked “optional” and be sure to double check your application before submission.  NOTE:  The Questionnaire answer sheet is six pages long -- all six pages MUST be submitted even when the number of questions does not exceed page 5.  In this case, please complete the top of Page 6 with your social security number and the vacancy ID number. 

You may submit the Form 1203-FX, resume and any supporting documents by fax.

If you are faxing a Form 1203-FX, do not use a separate cover sheet.  Simply make sure the Form 1203-FX is on top of any other documents you are faxing.

If you are faxing any documents without the Form 1203-FX on top, always use the official cover sheet which is here - http://staffing.opm.gov/pdf/usascover.pdf .  Be sure to fill it out completely and clearly.  Place your documents in the following order: US Government Application Cover Page;  Resume or OF 612 (Application for Employment); Other required application materials.

The fax number is 1-478-757-3144.  Feed all documents into your fax machine top first so that we receive them right-side up.  If you fax your documents using any other cover sheet, you may not receive consideration.

Mailed, e-mailed or hand delivered applications will not be accepted.  If you are unable to upload your documents after completing the Occupational Questionnaire online, you may FAX your documents (resume, transcripts, etc.) as instructed above.

Required Documents:

All of the government forms mentioned in the above statements can be downloaded from the following web address:  www.opm.gov/forms or obtained at the Human Resources Management Office of the duty station.

Contact Information:
VHA Nationwide DEU-BED

Phone: (781)687-2339

Email: vhabeddeu@va.gov


Or write:
VHA DEU Bedford
PLEASE DO NOT MAIL APPLICATIONS
APPLY ONLINE OR FAX ONLY
Thank you, MA 00000


What To Expect Next:

WHAT HAPPENS NEXT?

Your resume and supporting documentation will be compared to your responses to the Assessment Questionnaire.  The questionnaire is designed to capture the desired knowledge, skills, and abilities for this position.  The evaluation you receive is based on your responses to the questionnaire and is a measure of the degree to which your background matches the knowledge, skills, and abilities required of this position.

If your application does not support your responses to the questionnaire, or if you are not able to provide verifying documentation, it may affect your evaluation or result in your name being removed from further consideration.

If you are eligible for veterans' preference, you will be given preference based on the documentation you submit.  Please see the "Veterans Information" section of this announcement for details.

This office will not contact you to discuss missing or illegible documents. 

Once your qualifications have been evaluated, your application will be assigned a numeric score.  Candidates will be ranked in score order with appropriate points added for veterans' preference. 

An ELECTRONIC NOTIFICATION LETTER will be sent to applicants who provide an e-mail address.  If you do not provide an e-mail address, you will receive a notification letter via the U.S. Postal Service.  Normal processing time is 4 - 6 weeks.  This office is responsible for initial evaluation ONLY.  Facilities are responsible for contacting eligible applicants thereafter.