Job Listing: Contract Specialist

Duty Locations

 1 vacancy - New York City, NY You can do that here! Whatever your area of expertise, GSA has a job
for you. GSA, with offices worldwide, where you can be a webmaster,
engineer, accountant, realtor, writer, or architect, using and
expanding your skills in marketing, negotiating, computer systems or
public policy. You can progress in your field and move between GSA
offices as you further your career.

Enjoy generous benefits (rarely found in corporate America), a family-
friendly/employee-centric workplace and rewarding work.
CONCURRENT MERIT PROMOTION ANNOUNCEMENT: This vacancy is also being
announced as Vacancy Announcement Number 0820472 under Merit
Promotion regulations. Please review that announcement to see if you
are eligible for consideration under Merit Promotion Procedures.

Note: Applicants must apply separately for each announcement in
order to be considered under both procedures.

Location: Public Buildings Service
Property Management Division
Acquisition Branch
Manhattan Unit (2POA-M)
New York, NY

For answers to general questions regarding Federal employment,
appointment authorities, etc., please link to www.usajobs.opm.gov and
view the FAQs (frequently asked questions).

Major Duties

Incumbent serves as a contract specialist and warranted contracting
officer, satisfying customer needs through the professional placement
of Government contracts. He/she is responsible for the full range of
preaward and postaward functions, e.g., price/cost analysis,
negotiation, administration and termination in a regional Public
Buildings Service organization. Incumbent procures a wide range of
real property related services such as new construction; building
design; major repair and alteration projects; professional and/or
specialized services such as architect-engineering, construction
management or commercial facilities management firms;
telecommunications, information technology, hardware, software and
technical services; operation, maintenance and/or replacement of
complex mechanical systems and equipment, janitorial and guard
services, real estate brokerage and appraisal, space planning, public
utilities, asbestos abatement and other health and safety related
services. Procurement actions involve contracts up to and exceeding
$10 million dollars and often times generate intense Congressional
interest.

Incumbent reviews and analyzes requests for procurements, revising
the scope of work, drawings or specifications as necessary.
Determines the method of procurement and the contract type and
develops an acquisition plan to assure project completion in a timely
and efficient manner. Researches market conditions to assess
adequacy of competition.

Incumbent prepares solicitation documents, incorporating specialized
provisions, such as cost accounting standards, requirements for
technical proposals with appropriate weighting factors, cost
escalation factors, socioeconomic programs, etc.

Solicits proposals from prospective contractors. Determines
procurements to be awarded under the Small Business Administration's
(SBA) Section 8(a) program and other socioeconomic programs.
Prepares contract documents, awards and administers contracts with
the SBA. Solicits proposals from non-profit agencies working under
the Javits Wagner O'Day Act.

Evaluates technical submissions, bids or offers for responsiveness to
the solicitation. Performs cost and/or price proposal analyses;
reviews cost breakdowns, direct and indirect costs; identifies costs
which are allowable and allocable to determine reasonableness;
determines the necessity for, requests and evaluates preaward
financial or physical plant surveys to establish contractor
responsibility; and obtains audits, estimates and pricing reports.

In advance of negotiations, he/she analyzes overhead costs and
determines reasonable profit as measured by the degree of risk
assumed by the contractor, contractor investment and the expected
proficiency of the contractor and utilizes audit information of
Government findings on contractor and subcontractor proposals in
negotiating final contract price.

Coordinates the establishment of a technical evaluation committee or
source selection evaluation board to determine acceptability of
technical proposals; prepares source selection plans; develops
selection criteria; and may serve as the Source Selection
Authority/chair and as such makes cost/technical trade-offs.

Negotiates modifications, determining contract cost changes, price
adjustments, progress, partial and final payments. After verifying
evidence of contractor's progress, makes progress payments until
final delivery and payments are completed and the contract is
closed. Negotiates delivery and progress schedule changes;
determines whether the contractor has fulfilled all contract
requirements, any corrective actions needed and/or monetary
adjustments for deficiencies, investigating and resolving differences
of fact.

Negotiates changes and other modifications to contracts directly with
contractor personnel on material and labor costs, overhead, profit or
fees, resolving disagreements between auditor and contractor
involving audit determined cost or pricing.

Determines agency position on protests from unsuccessful
bidders/offerors. Prepares initial agency position on GAO and
interagency protests from unsuccessful bidders; renders final
decisions on claims and appeals arising under the contract; prepares
statement of the Government's position and appeal file for claims
brought to the Board of Contract Appeals and the U.S. Claims Court;
and appears as a witness or consultant in contract appeals and other
litigated matters.

Closes out contracts; issues termination notices; reviews settlement
proposals; and develops the Government's position with respect to
contractor claims.

Incumbent negotiates partial settlement for those elements on which
there is an agreement, reserving the rights of parties on excluded or
unsettled elements for later resolution or issuing a unilateral
determination on elements for which an agreement cannot be reached;
equitable adjustments in the continued portion of a partially
terminated contract; contractor's claims or settlement proposals,
including unsettled contract changes, profit or loss considering such
elements as the difficulty of work, efficiency and risks; no cost
settlements when the contractor does not owe the Government and when
the contractor either has incurred no costs or waives such costs; and
reductions in fees for contracts with fee provisions.

The incumbent may also serve as a warranted contracting officer, with
the dollar amount of individual warrant delegations left to the
discretion of management.

How to Apply

REGISTRATION/APPLICATION DEADLINES
This announcement will be used to build a list/inventory of qualified
applicants that may be referred as vacancies become available. If
you fail to complete the application process fully, your application
will be rated incomplete and you will not receive consideration for
any vacancies that may be filled from this announcement until all of
the required information has been submitted. Cut-off dates will be
established on an as-needed basis as vacancies occur, but the final
deadline for application and submission of all documentation
will be midnight Eastern Time on the closing date of the
announcement.
You MUST complete the following steps to apply for this announcement:
1. REGISTRATION. (This is different than OPM's USAjobs system or
other Federal agencies that may be using a QuickHire system). Fill
out an Applicant Profile, providing personal and work history
information, including a resume. Resumes may be typed directly into
the system or can be copied and pasted into the system from a word
processing program. At the end of the registration process, you will
be asked to fax supplemental documentation. Review the "Required
Documents" section of this announcement to determine which documents
apply to you.
Information and documentation submitted during registration is stored
in our database so you can update it as necessary. You can register
without applying for a job vacancy, but you cannot apply for a
vacancy unless you have registered including posting a resume. You
can access the registration page at
https://jobs1.quickhire.com/scripts/gsa.exe or click on the Apply On-
Line button at the bottom of the on-line vacancy announcement.
2. ANSWER THE VACANCY SPECIFIC QUESTIONS: Read the announcement
carefully. We recommend that you view the vacancy questions prior to
applying. You may print the questions. Generally, you must respond
to all of the vacancy questions before you can submit your
application. You can save your responses anytime during the
application process. However, you must click on the FINISH button at
the end of the questionnaire for your application to be
submitted for consideration. You will then receive an online message
stating that your application has been successfully transmitted.
3. SUBMIT THE REQUIRED SUPPLEMENTAL DOCUMENTS: A complete listing
of documents that must be submitted to the HR office is provided in
the "Required Documents" section of this announcement. Review this
section carefully to determine which documents are applicable to you
and how to submit. Most of these documents will be requested and
must be submitted during the Registration Process, and will become a
part of your permanent applicant profile record. Other documents,
which are vacancy specific, may be requested upon completion of the
on-line Vacancy Questionnaire. Your application will be considered
incomplete and will not be evaluated and referred for possible
employment consideration until all required supporting documentation
has been submitted.
If it is not possible for you to apply on line or fax any
supplemental documentation, a representative of the HR Office (listed
on the announcement) will provide assistance to ensure that your
application is submitted. However, you must contact the HR Office
prior to the closing date of the announcement during normal business
hours (8 a.m. to 4 p.m.) and speak to someone who can provide
assistance. E-mailing the GSAjobs mailbox is not sufficient. If the
HR Office determines that it is not possible for you to submit an on-
line application and/or fax your supplemental documentation, you will
be given instructions on how to proceed at that time. Paper
application packages submitted without prior HR approval will not be
considered.
REASONABLE ACCOMMODATION: GSA provides reasonable accommodations to
applicants with disabilities. If you need a reasonable accommodation
for any part of the application or hiring process, please notify the
HR office immediately. The decision on granting reasonable
accommodation will be on a case-by-case basis.


Required Documents:
CTAP/ICTAP Candidates:
Surplus or displaced Federal employees claiming either CTAP or ICTAP
eligibility must submit proof that they meet the requirements of 5
CFR 330.605(a) for CTAP and 5 CFR 330.704 for ICTAP. This includes a
copy of the agency notice; their most recent Performance Rating; and
most recent SF-50, Notification of Personnel Action (or similar
agency form) indicating current position, grade level, and duty
station. Visit the following website for more information on
CTAP/ICTAP eligibility requirements:
Http://www.opm.gov/ctap/index.htm
Veterans:
If you are applying as a preference eligible, you MUST submit a copy
of your DD-214 that shows the type of discharge.
If you are claiming 5-point preference, you MUST submit a DD-214 or
other proof of veteran's preference.
Applicants claiming 10-point preference must complete Standard Form
(SF) 15, Application for 10-Point Veteran Preference, and submit the
requested documentation.
Information on Veterans Preference is available in the Vet's Guide
that can be found at OPM's website (www.opm.gov).
http://www.opm.gov/employ/veterans/html/vetsinfo.asp
College Transcripts:
Provide a photocopy of your official college transcript if the
qualification requirements for this announcement have an education
requirement or if you are claiming a combination of education and
experience in order to meet the qualification requirements for this
announcement.
Education Obtained Outside of the United States:
If your education was completed outside the U.S., you must submit
documentation that your educational information has been deemed
equivalent to that gained in conventional U.S. education programs.
This may be done by submitting your education to a private
organization that specializes in interpretation of foreign
educational credentials. Contact our office for more information.
If your education has been accepted for college-level credit by an
accredited institution of higher learning, this documentation is
acceptable for equivalency purposes.
Failure to provide the required documentation may result in your not
being considered for the vacancy.
REQUIRED DOCUMENTS:
Read the following instructions carefully. If you fail to submit the
required supplemental documentation by midnight Eastern Time on the
closing date of the announcement, your application will be considered
incomplete. Follow the instructions below.
INSTRUCTIONS FOR SUBMITTING REQUIRED DOCUMENTS:
(1) When you complete the GSAjobs registration process, you will be
directed to a "Generate Auto-Requested Fax Cover Sheets" page. If
you've already registered, return to the GSAjobs registration page at
https://jobs1.quickhire.com/scripts/gsa.exe, log in and select
the "Generate Fax Cover Sheets" option and click 'Next'. Review the
Required Documents section of the announcement to determine if any of
the documents listed are applicable to you.
NOTE: If other documents are required, specific to this
announcement, another "Generate Auto-Requested Fax Cover
Sheets" page will appear upon completion of the on-line vacancy
questionnaire.
(2) Follow instructions to print cover sheets and fax documents
which apply to you. You must fax the appropriate cover sheet and a
legible copy of the corresponding document to the fax number given on
that cover sheet. Since the fax number may be different on each
cover sheet, be sure to fax the cover sheet and corresponding
document to the fax number listed. Each document must be faxed
separately, in separate phone/fax calls, as each cover sheet includes
a unique identification number to ensure your document is processed
correctly.
(3) Upon successful transmission of each faxed document, the fax
machine should generate a confirmation sheet showing the phone number
to which the document was faxed, the number of pages, and the date
and time sent. You should wait to receive this confirmation prior to
faxing subsequent documents as each document must be faxed in a
separate phone call.
(4) Once each document has been successfully received, you will get
an automatic email confirmation from GSAjobs which will be sent to
the email address listed in your GSAjobs applicant profile. You
should receive a separate email confirmation for each document
submitted. If you do not receive an automated email confirmation for
a document, re-fax that cover sheet and document to the number
provided. Do not assume that a document has been received until you
have received a confirmation email.
CHANGING/UPDATING DOCUMENTS:
If you wish to make any changes to your supplemental documents, re-
fax by using the original cover sheet or print a new one and fax
to the phone number provided. Only the most recently faxed version
of each document will be maintained by the system. If you have
additions or changes, please be sure to fax the complete document.
QUESTIONS:
If you have questions on the status of your supplemental documents,
you can check your status on the GSAjobs registration page
(https://jobs1.quickhire.com/scripts/gsa.exe). Log in,
select "Generate Fax Cover Sheets" and click 'Next'. You will see a
list of all vacancies to which you have applied, and the documents
requested for each vacancy. From this screen you can select and
print fax cover sheets and/or view the status (including date
received) of all requested documents.
You can also contact the Human Resources Office:
U.S. General Services Administration
Human Resources Division
26 Federal Plaza, Room 18-110
New York, NY 10278
Attn: Monica Givens
(212) 264-6736


Contact Information:
Monica Givens

Phone: 212-264-6736

Fax: 000-000-0000

TDD: 000-000-0000

Email: Monica.Givens@gsa.gov


Or write:
General Services Administration
General Services Administration
Human Resources (2ARC-E)
New York, NY 10278

Fax: 000-000-0000


What To Expect Next:
Once your complete application is received, an evaluation of your
qualifications will be conducted to determine your ranking. The most
highly qualified candidates will be referred to the hiring manager
for further consideration and possible interview. You will be
notified of the outcome.
Applicants may also check the status of their application on-line 24
hours a day through GSAjobs.
To check your application status:
1. Follow this link to the GSAjobs log-in site:
https://jobs1.quickhire.com/scripts/gsa.exe
2. Enter your QuickHire ID or E-mail address and password;
select "View My Application Status" 3. Scroll to the bottom of the
web page and click on "Next".
4. You will see a complete list of all vacancies you have applied to
and the current status of your application for each vacancy.
If you have questions about your rating submit your question in
writing via e-mail or USPS mail to the contact listed in this
announcement.