Job Listing: Administrative Support Assistant
Duty Locations
1 vacancy - Atlanta, GANOTE: This position falls under the Department of Defense (DoD) National Security Personnel System (NSPS). NSPS is a management system that compensates and rewards employees based on appropriate NSPS Career Group, Pay Schedule, and Pay Band. To learn more about NSPS, go to http://www.cpms.osd.mil/nsps/.
As the principal advisor to the Secretary of Defense in all Inspector General matters, the Inspector General serves as an extension of "the eyes, ears, and conscience" of the Secretary. In support of the mission of the Department of Defense, the Office of the Inspector General endeavors to: provide leadership to promote economy, efficiency, and effectiveness of the Department of Defense; prevent and detect fraud, waste, and abuse; provide the policy direction for audits and investigations; provide a means for keeping the Secretary of Defense and the Congress fully and currently informed about problems and deficiencies, and give particular regard to the activities of the internal audit, inspection, and investigative units of the military departments with a view toward avoiding duplication and insuring effective coordination and cooperation.
Please click on the How to Apply tab for instructions on applying or click the Apply On-line button at the bottom of the screen to apply on-line.
Major Duties
The incumbent performs a variety of general administrative duties and investigative program functions in support of criminal and civil investigations. Records expenditures for supplies, travel, communications, printing, equipment, and miscellaneous expenses in accordance with established guidance. Provides support to a variety of processing requirements such as training needs survey for the office, logistical agreements for and recording training instances. Inputs, verifies and updates statistical data in various databases; and compiles statistics for investigation cases as requested. Receives records and tracks status of investigative documents. Reviews correspondence and investigative documents for accuracy and appropriate content. Establishes and maintains files in accordance with the needs of the assigned investigative program. Manages travel arrangements for the staff and assists in the preparation of itineraries. Receives and screens incoming telephone calls and visitors to the office. Maintains computerized time and attendance records for employees in assigned program area. Provides administrative support to the Resident Agent in Charge, managers, and the Field Office Administrative Officer in the formulation of the annual budget plan, provides estimates of supplies, travel, communications, printing, equipment, and miscellaneous expenses. Monitors and balances office expenditures of appropriated funds throughout the year. Coordinates and monitors staff training needs and requirements. Manages, manipulates, and inputs extensive data into a variety of databases. Compiles statistics for each active ivestigation case and creates statistical graphs and reports based on queried information. Receives records and tracks status of investigative documents. Monitors the progress made in the issuance of Inspector General Subpoenas and consensual monitoring authorizations. Performs follow-up inquiries to ensure timeliness of these investigative tools. Reviews correspondence and investigative case files and documents. Manages travel arrangements for the staff and assists in the preparation of itineraries. Generates travel orders and initiates travel and hotel reservations. Enters pertinent travel information into the Defense Travel System (DTS). Serves as a conference coordinator and manages complete logistical aspects. Tracks purchases of supplies, equipment, furniture, and service requests. Receives and screens incoming telephone calls and visitors to the office. Maintains computerized time and attendance records.How to Apply
You may submit an online application for this position by selecting the 'Apply Online' button at the Bottom of this announcement or by connecting to http://www.dfas.mil/careers/nonstatus/ca_ns_deuVerify.htm/You must submit your application so that it will be received by the closing date of the announcement.
The DFAS DEU does not accept SF-171s, OF-612s or other types of application submissions. Only resumes submitted via the DFAS DEU On-Line Resume Builder or resumes formatted and submitted in compliance with instructions contained in the most current DFAS DEU job Kit will be accepted. Incomplete or improperly formatted resumes will not be processed.
Applicants who wish to apply by hardcopy or email may obtain a copy of the DEU Job Kit from the website :
http://www.dfas.mil/careers/post/deubuilderinfo.html
or
Call the DFAS DEU at (317) 510-7153. The DFAS DEU TDD number for the hearing impaired is (317) 510-6579. Business hours for the DFAS DEU are from 7:30 to 4:00 Eastern Standard Time.
Use of a postage-paid government agency envelope to file job applications is a violation of Federal laws and regulations. Applications submitted in postage-paid government envelopes will not be accepted.
Electronic resumes must be received by 11:00 p.m., Eastern Time on the closing date in order to be considered. If submitting a hard copy resume, it must be received in this office by 4:00 p.m. Central Time on the closing date.
When using the On-Line DEU Resume Builder, click on the box for **************.
When using the DFAS DEU Job Kit, the appropriate geographic location code for this position is ************. Please follow the instructions in the DFAS DEU Job Kit for the proper placement of this code in your resume.
No additional documentation will be accepted with the resume. Applicants will be contacted if additional documentation is required. You may be required to provide documentation if one or more of the following applies:
If you are a displaced Federal Civil Service employee claiming ICTAP eligibility, you must submit proof prior to appointment that you meet the requirements of 5CFR 330.704 for ICTAP. This includes a copy of the agency separation notice, your most recent performance appraisal and a copy of your most recent SF-50 noting current or former position, grade level, and duty location. The ICTAP Program is for displaced federal employees working for agencies other than Department of Defense.If you are claiming Military Spouse Preference, you may be required to submit a copy of the military sponsor's PCS orders.
If qualified based on education, you may be required to provide an official transcript to the appointing agency. In addition, for positions possessing a positive education requirement, you will be required to submit substantiating transcripts. Qualifying education must have been obtained at an accredited college or university.
If you are claiming veterans' preference, you will be asked for proof of your veterans' preference. Your eligibility for appointment may be jeopardized if there is a discrepancy in your veterans' preference status.
All veterans being considered for employment will be required to provide a copy of their DD-214 to the selecting agency.
Contact Information:
Danielle Anderson
Phone: (317) 510-7153
TDD: (317) 510-6579
Email: dfas.deu.processing@dfas.mil
Or write:
Defense Finance & Accounting Service
Human Resources - DEU; Attn: NHFR
8899 E. 56th Street
Indianapolis, IN 46249
US
What To Expect Next:
Applicants should receive acknowledgement of receipt of their resume submission within 7-10 work days.
Required Skills
Qualifications
One year of specialized experience equivalent in level of difficulty and responsibility to that of the next lower level in the federal service.
SPECIALIZED EXPERIENCE:
For entry into pay band 1, specialized experience is defined as experience providing administrative support to an office or group of individuals. Examples include: Reviewing correspondence for accuracy and appropriate content; Establishing and maintaining files; Managing travel arrangements; and receiving and screening incoming telephone calls and visitors.
For entry into pay band 2, specialized experience is defined as experience providing administrative support to an office or group of individuals responsible for performing investigative services. Examples include: Compiling statistical information relative to investigations and creating statistical graphs and reports; Reviewing correspondence and investigative case files and documents for accuracy and appropriate content.
Qualified applicants will also possess the quality of experience as it relates to how closely or to what extent an applicant's background, recency of experience, education, and training are relevant to the duties and responsibilities of the announced position. Candidates must clearly
demonstrate the possession of knowledge, skills, abilities and competencies necessary to successfully perform the work of the position at the appropriate level to be qualified for the position.
This position is in the Standard Career Group and will be filled in pay schedule YB pay band 1 or 2. The responsibilities of this position are considered to be at the middle to higher end of pay band 1 and lower end of pay band 2.
COMPETENCIES:
PAY BAND 1:
1. Knowledge of office administrative support functions such as correspondence preparation, making travel arrangements, files maintenace, and/or time and attendance, with demonstrated skill in managing multiple priorities.
2. Knowledge and skill in using computer software programs sufficient to produce reports, spreadsheets, graphics and word-processing documents.
3. Ability to communicate orally and in writing sufficient to work as a team-player communicating with office personnel as well as customers. In addition, written skills sufficient to draft documents or correspondence, and provide review for appropriate format and content.
4. Skill in performing basic mathematical computations and statistical compilations.
PAY BAND 2:
1. Knowledge and skill in providing administrative support services within an investigative based environment. In addition to the general office administrative support experience described above, experience reviewing investigative case files and documents; Receiving records and tracking status of investigations; Monitoring the progress made in the issuance of subpoenas and other investigative processes.
2. Knowledge and skill in computer software programs sufficient to produce reports, spreadsheets and graphics in support of an investigative, or criminal investigative organization; Skill in managing a variety of databases, and using various reporting, requisitioning and tracking systems.
3. Skill in interpersonal relations to deal effectively with a variety of employees, supervisors and representatives of a criminal investigations office, or group of investigators.
4. Skill in performing mathematical computations and statistical compilations sufficient to record office expenditures, and project and monitor spending for budgeting purposes.
SUBSTITUTION OF EDUCATION FOR EXPERIENCE:
For Pay Band 1: Education ranging from 4 years above high school through graduate education (where directly related to the work of the position) may be substituted for experience in order to minimally qualify under OPM qualification standards.
For Pay Band 2: Graduate education (where directly related to the work of the position) may be substituted for experience in order to minimally qualify under OPM qualification standards.
You must be a U.S. citizen to qualify for this position.
You must submit to a drug test and receive a negative drug test before you can be appointed into this position.
Interagency Career Transition Assistance Program (ICTAP) Priority Consideration: If you are a displaced Federal Civil Service employee, you may be entitled to receive special priority selection under the ICTAP. Individuals who have special priority selection rights under the ICTAP must be 'well-qualified' for the position to receive consideration for special priority selection. An ICTAP eligible achieving a score of 80 or above (excluding veterans' preference) who meets the qualification requirements will be considered 'well-qualified'. Please annotate your resume to reflect that you are applying as an ICTAP eligible.
NOTE- If you have NEVER worked for the Federal Government, YOU ARE NOT ICTAP ELIGIBLE.
Military Spouse Preference: If you are the spouse of an active duty military member, you may be eligible for Military Spouse Preference (MSP). To be eligible for MSP, you must have been married to your military sponsor prior to the reporting date to the new duty assignment, you accompanied your military sponsor on a permanent change of station (PCS) move, and the position for which you are applying is within the commuting area of your military sponsor's permanent new duty station. MSP applies if you are ranked among the 'well-qualified' for this vacancy. A MSP eligible achieving a score of 80 or above (excluding veterans' preference) who meets the qualification requirements will be considered 'well-qualified'. Please annotate your resume to reflect that you are applying as a MSP eligible.
Retired Civil Service Employee: Employment of retired Federal employees receiving an annuity is subject to the requirements of the Department of Defense (DoD) policy guidance. Further information on this DoD policy is available on http://www.cpms.osd.mil/fas/staffing/pdf/rem_ann.pdf.
In order to qualify for this position, you must be able to obtain and maintain a Secret security clearance. If an applicant is given a tentative job offer for this position and is unable to meet any pre-employment requirements within a reasonable amount of time, management does have the right to withdraw the tentative job offer.
You may be required to make occasional travel.
Job Details |
Job Location |
Candidate Application |
| Employer: Department Of Defense | Address: | Contact: |
| Job Type: Full-time | City: Lawrenceville | |
| Experience:Any | State: Georgia | |
| Education: High School / GED | Zip Code:30044 | Online: Website Link |
Salary and Benefits
Salary Range: 19,800.00 - 66,829.00 USD per yearManagement has the discretion to set pay anywhere within the salary range, dependent upon the applicant's qualifications and the availability of funds.The responsibilities of this position are considered to be at the middle to higher end of USAJOBS Page 2
Benefits
These benefits generally apply if you are selected for a permanent or term appointment:
The Federal Employees Health Benefits (FEHB) Program has many plans to choose from, all at very reasonable rates, which can be paid from pre-tax income.
The Federal Employees Retirement System (FERS) is one of the premier retirement programs in the Nation. The program features three components: a retirement pension; the Thrift Savings Plan (TSP, an employee controlled investment program); and social security.
Federal Employee Group Life Insurance (FEGLI) offers numerous life insurance policy options covering federal employees and dependents.
For more benefits information please go to: http://www.opm.gov/employment_and_benefits/employeesupport2.asp
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