Job Listing: Administrative Assistant

Duty Locations

 1 vacancy - Los Alamos, NM Job Summary is located under "Duties" Tab, Major Duties.

Mission Statement: The National Nuclear Security
Administration (NNSA) is responsible for carrying out the national
nuclear security responsibilities of the Department of Energy,
including maintenance of a safe, secure and reliable stockpile of
nuclear weapons and associated materials capabilities and
technologies; promotion of international nuclear safety and
nonproliferation; and administration and management of the naval
nuclear propulsion program.
Organization Location:
National Nuclear Security Administration
Los Alamos Site Office
Office of the Manager
AM for Business and Assessment
Los Alamos, NM

Permanent Change of Station (PCS): Expenses will not be paid.

Salary: NU, $29,726-$53,012

Note: Salary includes 2008 13.18% locality-based adjustment
for the Locality Pay Area of the Rest of US.

Special Note: This position is also being advertised Government-wide
under announcement number 08-0182-GOV. To be considered under both
announcements, you must apply under both.

This position is covered by the NNSA Demonstration Project.
Effective March 16, 2008, NNSA began operating under a Pay Banding
and Pay for Performance Demonstration Project in which positions are
classified by career path, occupational series, and pay bands (rather
than the traditional General Schedule grades in the Federal
Service). The NU-02 pay band is equivalent to the GS-05/08 grade
levels.

NNSA's Demonstration Project allows us the flexibility to offer
exceptional candidates higher salaries than most other Federal
agencies. Additionally, employees are eligible to receive an annual
pay increase based upon performance.

For more information on the NNSA Demonstration Project and Pay
Band/Salary Tables, contact Lisa Renken, 505-845-4384.

Major Duties

Summary of Duties:
The incumbent serves as an Administrative Assistant supporting
multiple organizational components on a daily basis by performing the
following duties:

Serves as office liaison, advising staff of organizational
procedures. Assists staff in implementing instructions/procedures to
expedite the work of the office.

Maintains the Assistant Manager's calendar, schedules appointments
and arranges conferences and meetings without prior approval based on
knowledge of the supervisor's schedule, workload, obligations,
preferences and concerns. Makes contact with NNSA-HQ and Service
Center, staff members, principal staff members, representatives of
NNSA contractors and other representatives of industry, military,
Federal, state and local governments. Maintains a calendar of
activities and advises the supervisor of obligations, meetings,
commitments and deadlines for work assignments and reports.

Reviews, formats, types and edits materials such as memoranda,
letters, classified documents, personnel documents, briefing
statements, and recurring and special reports using word processing
equipment and typewriters as appropriate. Ensures proper enclosures
and correctness of content, as well as compliance with NNSA
guidelines and procedures. Maintains strict confidence, discretion
and security with regard to sensitive, personal and controversial
matters. Secures files of sensitive and classified
material/correspondence.

How to Apply

You must submit your application on line BEFORE Midnight Eastern
Time on the closing date of this announcement. All supplemental
documentation must be received by fax or mail by the closing
date of the announcement.
The National Nuclear Security Administration uses
a 4-Step application process:
1. REGISTER (ON-LINE) - You must create a user
account at
https://my.usajobs.opm.gov/login.asp?
redirect=https://my.usajobs.opm.gov/index.asp?
WT.svl=mybutton" >USAJOBS in order to apply.
When you select the "Apply On-line" button at the
bottom of this page, you will be taken directly
to this registration section. If you have already
registered, simply log in with your user name and
password.
2. RESUME (ON-LINE) - You must enter your resume on-line or you will
not be considered. Create your resume using the USAJOBS' Resume
Builder, which allows you to create a uniform resume that
provides all of the information required by government agencies.
Your registration information and resume will automatically be
transferred to the system used by DOE.
3. RESPOND TO QUESTIONS (ON-LINE) - The first time you apply, you
will be asked several general questions before proceeding to the
assessment questions for the vacancy you have selected. If you have
applied before, you will be given the option either to update the
general information, or to proceed directly to the assessment
questions. Respond online to the application questions. Check the
box indicating you would like a copy of your application emailed to
you, and click "Finished". If you have successfully submitted your
on-line application, you will see a screen telling you that your
application has been sent. If you do not see these words, you
have not successfully completed your application. If you wish to
edit your application, you may return to USAJOBS and re-apply;
previous responses will be saved and can be updated. Be
sure to click "Finished" and look for the screen indicating your
application was sent. You may edit your information until midnight
EST of the announcement close date.
4. FAX OR MAIL SUPPLEMENTAL DOCUMENTATION - You must fax or mail any
supplemental documentation requested in the following "Required
Documents" section to the Contact listed below. Supplemental
materials must be received no later than the closing date of the
announcement. Failure to submit the required documentation within
the specified timeframe will result in loss of consideration. Make
sure you include the announcement number for this position.
CONTACT INFORMATION -
Lisa Renken
National Nuclear Security Administration
P.O. Box 5400
Albuquerque, NM 87185
Telephone Number: 505-845-4384
E-mail Address: LRenken@doeal.gov
Fax Number: 505-284-7455
If you are unable to apply online, you may request alternate
application procedures. To do so, you must contact the employing
office at the address shown above at least two working days
prior to the closing date.
For more information,
see
>Frequently Asked Questions.


Required Documents:
You must provide proof if you are claiming any of
the following:
5 Point Veteran's Preference (Copy of
DD214)
10 Point Veteran's Preference (Copy of
DD214, Standard Form 15, and required proof of
entitlement as described in SF-15)
Compensable Service-Connected Disability
of 10 Percent Or More (Copy of DD-214, SF-15, and
letter from the Veterans Administration
identifying the percentage of disability.)
The required proof must be received in the Human
Resources office on or by the closing date of the
vacancy announcement or you will not receive
Veteran's Preference. You may fax your required
proof to (505) 284-7455 or (505) 845-6357 or you
may mail it to: NNSA Service Center, OHCMS, Lisa Renken,
P.O. Box 5400, Albuquerque, NM, 87185-5400.INCLUDE VACANCY
ANNOUNCEMENT # ON YOUR DOCUMENTS.
For additional information on veterans'
preference click here:
href=http://www.opm.gov/veterans/html/vetguide.htm
target = 'new'>VetGuide


Contact Information:
Lisa Renken

Phone: 505-845-4384

Fax: 505-284-7455

Email: LRenken@doeal.gov


Or write:
National Nuclear Security Administration
P.O. Box 5400
Albuquerque, NM 87185-5400

Fax: 505-284-7455


What To Expect Next:
We will evaluate your qualifications and determine your ranking.
The best-qualified candidates will be referred to the selecting
official for further consideration. We expect to submit this list
to the selecting official within 15 work days of the announcement
closing.
HOW YOU WILL BE NOTIFIED ABOUT THE STATUS OF YOUR APPLICATION:
To determine your application status, please log on the USAJOBS web
site anytime after the announcement closes; click the 'My USAJOBS'
tab then enter your ID and password to see the latest information
concerning your application status. We will update your status when
changes are made. If you applied under an alternate method approved
by the HR Specialist, you will be notified by mail about the status
of your application. If you have additional questions or need other
assistance, you may contact the individual listed as the contact
person in the vacancy announcement.