Job Listing: Lead Medical Records Technician

Duty Locations

 1 vacancy - Montgomery County, MD Become a part of the Department that touches the lives of every American! At the Department of Health and Human Services you can give back to your community, state, and country by making a difference in the lives of Americans everywhere. Join HHS and help to make our world healthier, safer and better for all Americans.

BRIEF STATEMENT OF DUTIES:   This position is located in the Department of Medical Records, White Earth Health Center, White Earth, Minnesota.  Responsible for the planning, organizing, implementing, coordinating of the Medical Records within established budget and goals, to provide management with advice and assistance regarding medical records management and its requirements.  These responsibilities include the Medical Records sections of the two satellite clinics, Naytahwaush and Pine Point. Responsible for the overall operation of the Medical Records Program.  Develops, directs and evaluates procedures assuring proper filing of medical records and reports.  Responsible for the review, analysis and technical evaluation of clinical records in relation to the standards of JCAHO.  Assures that requirements are met for release of information. Responsible for the supervision of five medical record technicians, two data entry processors.  Interviews candidates for selection of new employees.  Explains work requirements, methods, procedures to employees, giving special instructions for non-routine or complex assignments.  Plans training and cross training programs to provide for coverage for all  positions.  Participates in setting performance standards, evaluates employees work performance.  Handles grievances and complaints, takes disciplinary action as necessary, approves leave. Incumbent actively participates with Continuous Quality Improvement, (CQI), Strategic Planning, Department Manager and Medical Record Review Committees.  Applies diagnostic/ICD-CPT codes from PCC encounter forms in accordance with Federal, State and billing guidelines.

Major Duties

BRIEF STATEMENT OF DUTIES:   This position is located in the Department of Medical Records, White Earth Health Center, White Earth, Minnesota.  Responsible for the planning, organizing, implementing, coordinating of the Medical Records within established budget and goals, to provide management with advice and assistance regarding medical records management and its requirements.  These responsibilities include the Medical Records sections of the two satellite clinics, Naytahwaush and Pine Point. Responsible for the overall operation of the Medical Records Program.  Develops, directs and evaluates procedures assuring proper filing of medical records and reports.  Responsible for the review, analysis and technical evaluation of clinical records in relation to the standards of JCAHO.  Assures that requirements are met for release of information. Responsible for the supervision of five medical record technicians, two data entry processors.  Interviews candidates for selection of new employees.  Explains work requirements, methods, procedures to employees, giving special instructions for non-routine or complex assignments.  Plans training and cross training programs to provide for coverage for all  positions.  Participates in setting performance standards, evaluates employees work performance.  Handles grievances and complaints, takes disciplinary action as necessary, approves leave. Incumbent actively participates with Continuous Quality Improvement, (CQI), Strategic Planning, Department Manager and Medical Record Review Committees.  Applies diagnostic/ICD-CPT codes from PCC encounter forms in accordance with Federal, State and billing guidelines.

How to Apply

You may submit your resume for this job online by selecting the 'Apply Online' button at the bottom of this announcement. Please note: your online resume may not be a complete application. Be sure to carefully read this announcement to see if additional information is required and how it should be submitted. If you do not use the online feature, you should send your resume, or Optional Form 612, along with any other required documents to the address shown below.

WHO MAY APPLY:

Merit Promotion Candidates (MP): Applications will be accepted from applicants who are status eligible (e.g., reinstatement eligible http://www.usajobs.opm.gov/ei2.asp and current permanent employees in the Competitive Federal Service) and from current permanent IHS employees in the Excepted Service.

Excepted Service Examining Plan (ESEP) Candidates: Applications will be accepted from individuals entitled to Indian Preference.  Current permanent IHS Excepted Service employees and Competitive Service employees or reinstatement eligible applicants entitled to Indian Preference may also apply under the provision of the Indian Health Service ESEP.

▪     Candidates must indicate whether their application is being submitted under the IHS Excepted Service Examining Plan or the IHS Merit Promotion Plan, or both if applicable.

Veterans’ Preference:  If you have served on active duty in the U.S. Armed Forces and were separated under honorable conditions you may be eligible for veterans’ preference.  For service beginning after October 15, 1976, the veteran must have served the required length of time and have a Campaign Badge, Expeditionary Medal, a service-connected disability, or have served in the Gulf War between August 2, 1990 and January 2, 1992 or for more than 180 consecutive days, any part of which occurred during the period beginning September 11, 2001, and ending on the date prescribed by Presidential proclamation or by law as the last day of Operation Iraqi Freedom or in a campaign or expedition for which a campaign medal has been authorized, such as El Salvador, Lebanon, Granada, Panama, Southwest Asia, Somalia, and Haiti.

To claim veterans’ preference, veterans must submit a copy of their DD-214, Certificate of Release or Discharge from Active Duty, or other proof.  Veterans with service connected disability and others claiming 10 point preference must submit Form SF-15, Application for 10-point Veterans Preference.  For more specifics on all veterans employment issues such as Veterans’ preference or special appointing authorities see the VetGuide.

The Veterans Employment Opportunity Act (VEOA) gives veterans access to job vacancies that might otherwise be closed to them. The law allows eligible veterans to compete for vacancies advertised under agency’s promotion procedures when the agency is seeking applications from outside of its own workforce.

Commissioned Corps Officers: PHS Commissioned Corps Officers are invited to apply for applicable professional positions for which they are qualified.  The USPHS Commissioned Corps Officers who wish to apply for this vacancy announcement must submit a resume and meet the same experience and training requirements for positions as Civil Service applicants as provided by the Indian Health Manuel, Part 7, Chapter 3, and must submit all other documents specified in this announcement including KSAs, transcripts, registration, etc.

Career Transition Assistance Program (CTAP)/Interagency Career Transition Plan (ICTAP): Surplus or displaced employees covered by the U.S. Department of Health and Human Services CTAP program or the ICTAP program for all agencies, may apply and will be given special selection priority if determined to be eligible and well qualified.  Well qualified is defined as displaced Federal employees who meet all education and experience requirements, applicable selective factor(s) and receive a minimum rating of 90 out of a possible 100.   For information on how to apply and required proof of eligibility, please refer to these hyperlinks: for CTAP:   http://career.psc.gov/chpublic/ctap.html and for ICTAP:  http://career.psc.gov/chpublic/ictap.html

HOW TO SUBMIT YOUR APPLICATION

1) You may submit your application by U.S. Mail or other commercial carrier.

Applications may be mailed to the following address:

Indian Health Service Division of Human Resources, 801 Thompson Ave., Suite 120, Rockville, Maryland 20852

Note:  Applications mailed using government postage and/or internal federal government mail systems are in violation of agency and postal regulations and will not be accepted.

2) You may submit your application in person.

      If you wish to submit an application in person, please bring your application to:

12300 Twinbrook Parkway, Suite 230,

Rockville, Maryland 20852

3) You may submit your application by email.

      If you wish to submit your application by email, you may send it to the following email address:

      HQDHR@ihs.gov

      If you choose to use email to submit your application, all required supporting documents should be included as .pdf attachments to the application and included in the email submission.

Vacancy Announcements may also be downloaded from the OPM Website, USAJOBS,        http://www.usajobs.gov or IHS Website, www.ihs.gov.   NOTE: Applicants may use the online form to assist them in developing their application.  However, since the USA jobs transmission does not allow for the inclusion of attachments, the final application should be printed and all required supporting documents listed above should be included as attachments to the application, and submitted by one of the three methods above (mail, in person delivery or email).

Faxed applications will not be accepted.

All applications along with all supporting documents must be received by close of business 5:00 pm Eastern Time (ET) on the closing date of this vacancy announcement.  We encourage early submissions of all applications regardless of method.  Applicants are also encouraged to use certified mail, or to contact the Human Resources office to confirm receipt prior to the closing date.

HOW TO APPLY

REQUIRED DOCUMENTS:

1.   Submit one of the following: OF-612, Optional Application for Federal Employment; or a resume which must include information as indicated on the OF-612.  The OF-612 may be downloaded from http://www.opm.gov/forms/html/of.htm.

2.   A written response to each KSA. In addressing each KSA, please include position held, specific tasks, assignments, problems resolved, your level of responsibility, and results achieved. These statements will impact on the evaluation and ranking processing.

§         FAILURE TO SUBMIT THE ABOVE REQUIRED DOCUMENTS WILL ELIMINATE CANDIDATES FROM CONSIDERATION FOR THIS POSITION. 

REQUIRED DOCUMENTS (if applicable)

3.   For Commissioned Corps, a copy of the most recent Commissioned Officers Effectiveness Report, and your current billet.

4.   Current civil service employees and reinstatement eligible applicants must submit a copy of your most recent SF-50 (Notification of Personnel Action).

5.   Indian Preference applicants - to obtain preference, applicants must provide a completed copy of Form BIA- 4432.  Applicants who wish to receive Indian Preference MUST submit the Form BIA-4432, Verification of Indian Preference for Employment in BIA and IHS Only.  Indian Preference will not be given unless Form BIA-4432 is attached to the application/resume.

6.  Handicapped, VEOA, VRA, disabled veteran, and others eligible under special appointing authorities must clearly specify this eligibility on their application and submit proof of appointment eligibility. If applying under VEOA or VRA, a DD-214 (Certificate of Military Discharge) must be submitted with application. If applying under disabled veteran, a DD-214, SF-15 and a letter from the Veterans Administration (if receiving disability compensation) must be submitted with application.

7.  If you are substituting education for experience, or if there is a positive education requirement, you must submit a copy of your college transcript [OPM form 1170 and CSC form 226 are obsolete and are no longer accepted in lieu of the college transcript].  Education above the high school level WILL NOT BE CREDITED without official verification (e.g., copy of transcript).

8.   Applicants are also requested, but not required, to complete an Applicant Background Survey.  Submission of this survey is strictly voluntary and is available at http://www.psc.gov/forms/HHS/HHS_Applicant_Background_Survey.pdf.  The form is used for statistical purposes only and will not be forwarded to the selecting officials.

Application mailed using government postage or through an internal federal government mail system will not be considered.


Contact Information:
Division of Human Resources

Phone: 301-443-6520

Fax: 301-594-3146

TDD: 301-443-6394

Email: HQDHR@ihs.gov


Or write:
HHS/Indian Health Service
801 Thompson Ave.
Suite 120
Rockville, MD 20852

US

Fax: 301-594-3146


What To Expect Next:
Once your complete application is received we will conduct an evaluation of your qualifications and determine your ranking. The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview. We expect to make a selection within 30 days of the closing date of this announcement. You will be notified of the outcome.