Job Listing: Administrative Assistant, GS 7 (2 Positions)

Duty Locations

 2 vacancies - Alexandria, LA

LOUISIANA NATIONAL GUARD

HUMAN RESOURCES OFFICE

TECHNICIAN VACANCY ANNOUNCEMENT

NATIONAL GUARD MEMBERSHIP IS REQUIRED: This is an excepted position that requires membership in a compatible military assignment in the National Guard. Selectee will be required to wear the military uniform. Acceptance of an excepted position constitutes concurrence with these requirements as a condition of employment.

Location: LANG-CFMO, Pineville, LA

THIS IS NOT A PERMANENT POSITION, BUT RATHER AN INDEFINITE APPOINTMENT EXPECTED TO EXTEND BEYOND 1 YEAR. THE INCUMBENT WILL BE ENTITLED TO ALL LEAVE AND INSURANCE COVERAGE AS A PERMANENT EMPLOYEE AND COVERAGE IN THE CIVIL SERVICE RETIREMENT/FEDERAL EMPLOYEE RETIREMENT SYSTEM. POSITIONS ARE CONTINGENT UPON RECEIPT OF AND CONTINUED FUNDING BY NGB.

This position is located in the Construction and Facilities Management Office, Contract and Management Branch. The purpose of this position is to provide the full range of technical and administrative support associated with the budgeting, accounting and processing of funds for construction, operation,rehabilitation and maintenance of Army National Guard (ARNG) facilities and property.

Area 1 = ARNG/ANG Enlisted permanent or indefinite technicians with the Louisiana National Guard.

Area 2 = Enlisted traditional Guard or Active Guard Reserves (AGR) members in the Louisiana National Guard.

 

 

Major Duties

The purpose of this position is to provide the full range of technical and administrative support associated with the budgeting, accounting and processing of funds for construction, operation,rehabilitation and maintenance of Army National Guard (ARNG) facilities and property. Also, the programs within the CFMO's area of responsibility particularly support the LAARNG Reconstruction Program to repair or replace selective facilities as a result of damages sustained by Hurricanes Katrina and Rita. Develops budget estimates for functions of the Facilities Engineering Office to include major/minor construction, operations and maintenance, travel supplies, equipment and other operating funds. Receives federal and state budget authorizations and allotments, and enters such in allotment ledgers. Monitors usage and establishment of reimbursable expenses incurred in operation and maintenance of facilities. Ensures that proper ocumentation is furnished to support requests for reimbursement. Researches funding transactions to prepare miscellaneous obligation documents and to make proper entries in the accounting systems where supporting documentation is lost, destroyed, or unavailable. Verifies and processes paid expenditures received from the USPGFO and State Finance Center. Accomplishes review and analysis of funds invarious accounts and cost centers and briefs branch chiefs of funds availability. Researches regulations and computes a variety of types of claims, ranging to extremely complex contract payments. May be required to train state assigned technicians or clerks in the performance of accounting duties. Performs other duties as assigned.
 

How to Apply

To apply for this position, you must provide both of the following parts:

1.      Your responses to the Qualifications Questionnaire, and

2.      Your resume and any other documents specified in the Required Documents section of this job announcement.

Use the Online Qualifications Questionnaire for convenience and quickest processing.

 

Option A:  Online Qualifications Questionnaire.

Tips for using the Online Qualifications Questionnaire:

·         You must click both Finish and Submit when you are done. Your Online Qualifications Questionnaire is not processed – and your résumé is not attached – until you click the Submit button, even if USAJOBS says it sent your résumé.

·         You can upload or fax supporting documents after you Submit the Online Qualifications Questionnaire.

·         You must complete the entire process by the closing date -- Monday, June 30, 2008

·         To make sure everything you submitted is successfully received, follow these steps:

1.      Go to https://www.applicationmanager.org and log in using the box on the right hand side of the page.

2.      Click the radio button for this Vacancy Identification Number: QJ191374. Click Select a Vacancy.

3.      Verify that all of your documents appear on the table with a status of Processed.

·         You can save your work and come back later. Just click both Save and Logout.  (When you want to return, go to https://www.applicationmanager.org and log in using the box on the right hand side of the page.)

·         If you Submit more than one Qualifications Questionnaire for this position, the most recent one Submitted is the one that is used.  Therefore, it is important for you to complete it in its entirety.

 

To begin your Online Qualifications Questionnaire, choose one of these options:

·         If your résumé is going to come from the USAJOBS Resume Builder, you begin the process by clicking the Apply Online button near the bottom of this page. Your résumé will be attached only to the Online Qualifications Questionnaire you complete and Submit from this session, not to any Questionnaires you may already have Saved or Submitted.

·         If your résumé is going to be one you prepared outside of USAJOBS Résumé Builder, click this link to begin the process:  Online Questionnaire.

 

Option B:  Paper Qualifications Questionnaire.

If it is not practical for you to use the Online Qualifications Questionnaire, you can write your answers on paper.  Follow these steps:

1.      You can print a copy of this job announcement so that you can read the questions offline.

2.      Obtain and print a copy of the OPM Form 1203-FX, which you will use to provide your answers. You can obtain the form at this URL http://www.opm.gov./Forms/pdf_fill/OPM1203fx.pdf or by calling USAJOBS by Phone at (703) 724-1850 – after the introduction, press 1, and listen for instructions.

3.      You may submit the Form 1203-FX, resume, and any supporting documents by fax.

·         By Fax: If you are faxing a Form 1203-FX, you do not need a separate cover sheet. Simply make sure the Form 1203-FX is on top of any other documents you are faxing. If you are faxing any documents without the Form 1203-FX on top, always use the official cover sheet which is here -- http://staffing.opm.gov/pdf/usascover.pdf -- and be sure to fill it out completely and clearly.  The fax number is 1-478-757-3144.  Feed all documents into your fax machine top first so that we receive them right-side up.

*PLEASE ENSURE THAT ALL REQUIRED FORMS ARE FAXED TO FAX NUMBER ABOVE WITH THE PROPER COVERSHEET.  REQUIRED FORMS NOT RECEIVED BY THE CLOSING DATE OF THE ANNOUNCEMENT WILL NOT BE CONSIDERED.

Required Documents:

For this job announcement the following documents are required:

OF 612 (Optional Form for Federal Employment) or Resume’
OF 306 (Declaration for Federal Employment)
AGO LA FM 690-171-1 (Military Supplement)  http://www.la.ngb.army.mil/dhr/misc/Ref/Forms/6901711.doc
AGO LA FM 690-171-2 (KSA Form or Separate Word Document)http://www.la.ngb.army.mil/dhr/misc/Ref/Forms/6901712.doc

 To submit the documents requested follow the instructions below: Your resume, curriculum vitae, the Optional Application for Federal Employment (OF 612), or any other written format you choose to describe your job-related qualifications Your document(s) can be submitted electronically using the document upload process by fax. Please ensure that your resume contains your full name, address, phone and at least your last four digits of your social security number.

Note: Please ensure that your resume contains the basic information outlined under the Applying for a Federal Job link: http://www.opm.gov/forms/pdfimage/of0510.pdf

 

Contact Information:
Richard Tinker

Phone: (225)255-8591

Email: richard.l.tinker@us.army.mil


Or write:
Louisiana National Guard
Human Resources Office
GLC 5445 Point Clair Rd
Carville, LA 70721

USA


What To Expect Next:

Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. After a reveiw of your complete application is made you will be notified of your rating and or referral to the hiring official.  If further evaluation or  interviews are required you will be contacted.

Instructions for completing the OPM 1203-FX:

If you are applying to this announcement by completing the OPM 1203-FX form instead of using the Online Application method, please use the following step-by-step instructions as a guide to filling out the required questionnaire. You will need to print the vacancy announcement and refer to it as you answer the questions. You may omit any optional information; however, you must provide responses to all required questions. Be sure to double check your application before submission.

Social Security Number


Vacancy Identification Number

QJ191374

1. Title of Job

Administrative Assistant, GS 7 (2 Positions)
2. Biographic Data

3. E-Mail Address


4. Work Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

5. Employment Availability

If you are applying by the OPM Form 1203-FX, leave this section blank.

6. Citizenship

If you are applying by the OPM Form 1203-FX, leave this section blank.

7. Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

8. Other Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

9. Languages

If you are applying by the OPM Form 1203-FX, leave this section blank.

10. Lowest Grade


07
11. Miscellaneous Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

12. Special Knowledge

If you are applying by the OPM Form 1203-FX, leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX, leave this section blank.

14. Veteran Preference Claim

If you are applying by the OPM Form 1203-FX, leave this section blank.

15. Dates of Active Duty - Military Service

If you are applying by the OPM Form 1203-FX, leave this section blank.

16. Availability Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

17. Service Computation Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

18. Other Date Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

19. Job Preference

If you are applying by the OPM Form 1203-FX, leave this section blank.

20. Occupational Specialties


001 Administrative Assistant
21. Geographic Availability


0355 Alexandria, LA
22. Transition Assistance Plan

If you are applying by the OPM Form 1203-FX, leave this section blank.

23. Job Related Experience

If you are applying by the OPM Form 1203-FX, leave this section blank.

24. Personal Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

25. Occupational/Assessment Questions:

Read the options below carefully and choose the one that best applies.

1. Are you currently a member of the Louisiana National Guard?

A. Yes
B. No

Respond to all the questions below. For each question, choose the response below that best describes your experience and/or training. Mark only one response for each question. Please note that your answers will be verified against the information you provide on your resume or application.

2. Do you possess 12 months of specialized administrative or clerical experience, education, or training which demonstrates the ability to perform the duties of the position ?

A. Yes
B. No

For each of the following tasks, choose the statement from below that best describes your 12 months of the required experience as listed on the announcement. Please note that your answers will be verified against the information you provide on your resume or application.

A- I know little or nothing about this
B- I have had study or training in this.
C- I have used my knowledge or ability, but I have been closely supervised.
D- I have used my knowledge or ability on my own, under normal supervision.
E- I am consulted by other journeypersons in difficult situations, or I am called on to do unusually difficult jobs.

3. Experience gathering information, compiling data and preparing reports.

4. Experience in the application and use of regulations and procedures.

5. Experience which demonstrates the application of both oral and written communicative ability.