Job Listing: Administrative Officer

Duty Locations

 1 vacancy - Boston Metro area, MA

 

The mission of the Food and Nutrition Service (FNS) is to increase food security and reduce hunger in partnership with cooperating organizations by providing children and low-income people with access to food, a healthy diet, and nutrition education in a manner that supports American agriculture and inspires public confidence. 

FNS employees work at the National Office in Alexandria, VA, in seven regional offices, and in field offices across the country. They enjoy excellent Federal career benefits, including:

good salaries,
opportunities for advancement,
paid annual and sick leave,
a retirement plan,
health and life insurance options; and
alternative and flexible work schedules.

In addition, FNS provides excellent opportunities for specialized training through its own facilities and outside resources. Career guidance and on and off-the-job training programs are tailored to an individual employee's needs. Training programs are designed not only to help employees perform present duties, but also to prepare them for more difficult and responsible jobs.  If you want to apply your knowledge and skills to food program activities that seek to strengthen America, there is a challenging and rewarding career waiting for you with FNS!

This position is targeted for mission-focused mid-level or experienced professionals and requires the incumbent to provide a variety of management services for the Region, serve as the financial advisor and conduct analysis of financial data.

If you are a status candidate, you may be eligible to apply under 08-FNS-211.

Major Duties

The incumbent serves as the Regional Administrative Officer for the Management Services Unit in the Northeast Regional Office of the Food and Nutrition Service.  The incumbent provides and obtains a variety of management services essential to the operation of the Region, serves as the financial advisor to the Director and the Regional Administrator, and conducts analysis of financial data to determine adequacy of approved regional budgets.  Some travel is required with the position.

How to Apply

 

To apply for this position, you must provide a complete Application Package, which includes BOTH of the following parts:

Your responses to the Assessment Questionnaire, AND
Your resume and all other documents specified in the "Required Documents" section of this vacancy announcement.

Apply online via Application Manager for the fastest and most convenient method of processing.

 

Option A:  Apply Online via Application Manager
To begin the online application process, please choose one of the following methods:
If you have a current resume established in the USAJOBS Resume Builder, you may begin the application process by simply clicking the "Apply Online" button near the bottom of this page.
Otherwise, you may begin the application process by clicking on the following link:  Online Questionnaire

Please follow the instructions outlined in Application Manager for uploading your resume and all required documents, OR you may fax your resume and all required documents to (478) 757-3144.  If you submit the supporting documents via fax, you MUST include the official fax cover sheet found at the following link: http://staffing.opm.gov/pdf/usascover.pdf.  Be sure to fill out the cover sheet clearly and completely. Include this Vacancy ID Number (VIN) - PI194506 - on the fax cover sheet.  Please note that faxed documents will not be accepted if this particular official fax cover sheet does not accompany them. 

You may return to Application Manager at any time by visiting https://ApplicationManager.org.  We encourage you to check this site to verify the status of your application.

 

If you have questions about Application Manager not answered in the help information, you may send an e-mail to ApplicationManagerHelpDesk@opm.gov.

 

Option B:  Submit a Paper Assessment Questionnaire

 

If applying on-line poses a hardship, applicants may apply manually. 

 

Applying manually involves faxing your submission to OPM; therefore, we cannot guarantee that all of your materials will be received on time or will be properly received and readable. 

 

If you are unable to apply online via Application Manager, you may complete a paper version of the assessment questionnaire and submit it, along with your resume and all required documents, by fax.  To submit a paper assessment questionnaire, please complete the following steps:

1.  Print a copy of this vacancy announcement so that you can read the questions offline.

2.  Obtain and print a copy of the OPM Form 1203-FX. You must use this form to fill in your answers to the questionnaire items listed below. You may obtain the form 1203-FX at http://www.opm.gov/Forms/pdf_fill/OPM1203fx.pdf or by calling USAJOBS at (703) 724-1850. 

3.  Submit the completed Form 1203-FX, along with your resume and all required documents, by fax.

·    Faxing Instructions: If you are faxing a Form 1203-FX, do not use a separate cover sheet. Simply make sure the Form 1203-FX is on top of any other documents you are faxing. However, if you are faxing any supporting documents without the Form 1203-FX on top, you MUST use the official fax cover sheet found at the following link: http://staffing.opm.gov/pdf/usascover.pdf. Be sure to fill out the official fax cover sheet clearly and completely. The fax number is (478) 757-3144 (PI194506). 

 

OPM must receive your submission prior to the closing date.  Information not received in a timely manner will result in an incomplete application, and you will not be considered for this vacancy.  Requests for extensions will not be granted.

 

PLEASE NOTE:  Application packages will ONLY be accepted using one of the two Options listed above.  Application packages sent via email or mail will not be accepted. 

 

Social Security Number

Your social security number will be used for identification and tie-breaking purposes only.
Vacancy Identification Number

Please enter the Vacancy Identification Number at the top of each page.The Vacancy Identification Number for this announcement is PI194506.

1. Title of Job

Administrative Officer
2. Biographic Data

3. E-Mail Address


4. Work Information

5. Employment Availability

If you are applying by the OPM Form 1203-FX, leave this section blank.

6. Citizenship

Are you a citizen of the United States?
7. Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

8. Other Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

9. Languages

If you are applying by the OPM Form 1203-FX, leave this section blank.

10. Lowest Grade

Lowest Grade Acceptable
13
11. Miscellaneous Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

12. Special Knowledge

If you are applying by the OPM Form 1203-FX, leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX, leave this section blank.

14. Veteran Preference Claim

15. Dates of Active Duty - Military Service

16. Availability Date


17. Service Computation Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

18. Other Date Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

19. Job Preference

If you are applying by the OPM Form 1203-FX, leave this section blank.

20. Occupational Specialties


001 Public
21. Geographic Availability


0501 Boston Metro area, MA
22. Transition Assistance Plan

23. Job Related Experience

If you are applying by the OPM Form 1203-FX, leave this section blank.

24. Personal Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

25. Occupational/Assessment Questions:

1. Will you have at least 52 weeks of specialized experience equivalent to the GS-12 level by the closing date of this announcement? Specialized Experience includes managing and overseeing the administrative and operational functions of an organization, including budget, property, contracting/procurement, records management, supply and other support service functions.

A. Yes
B. No

In the text below, please provide examples of experience that support your selection. This experience, and the position in which it was gained, must be clearly documented in your resume, but DO NOT paste your resume here.

For the following statements, choose the response that best summarizes your experience/training:

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing this task, but have not yet performed it on the job.
C- I have performed this task on the job, with close supervision from supervisor or senior employee.
D- I have performed this task as a regular part of the job, independently and usually without review by supervisor or senior employee.
E- This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and (or) others have consulted me as an expert for assistance in performing this task.

2. I have managed administrative programs, specifically in the areas of budget and financial management, procurement, logistics management (e.g., facilities/space; assets), office supplies/equipment, and contract management.

3. I have managed electronic travel systems for creating travel authorization, amendments, and vouchers.

4. I have managed the Government Purchase Card Program or similar program for an organization.

5. I have worked effectively with managers to develop and implement short- and long- term goals related to development and promotion of an organization.

In the text below, please provide examples of experience that support your selections for the previous statements. This experience, and the position in which it was gained, must be clearly documented in your resume, but DO NOT paste your resume here.

For the following statements, choose the response that best summarizes your experience/training:

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing this task, but have not yet performed it on the job.
C- I have performed this task on the job, with close supervision from supervisor or senior employee.
D- I have performed this task as a regular part of the job, independently and usually without review by supervisor or senior employee.
E- This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and (or) others have consulted me as an expert for assistance in performing this task.

6. I have maintained a work environment that promotes teamwork, productivity and accountability among a workgroup.

7. I have evaluated performance goals and measures to further the mission of an organizational unit composed of several program segments.

8. I have managed resources and work performed by others in situations with changing priorities to meet established deadlines and commitments.

9. I have established internal processes to ensure that the organization produces high quality products and that the work will be performed in an efficient, effective, timely and high quality manner.

In the text box below, please provide examples of experience that support your selections for the previous statements. This experience, and the position in which it was gained, must be clearly documented in your resume, but DO NOT paste your resume here.

10. Have you provided program or policy consultation to higher-level program or administrative officials?

A. Yes
B. No

11. Have you provided oral guidance/training on policy implementation, regulations, and/or procedures?

A. Yes
B. No

12. Have you written formal documents (i.e. policies and/or procedures) for higher-level agency officials and/or the public?

A. Yes
B. No

13. Have you written and spoken persuasively about adopting new methods, procedures, or techniques in order to improve fiscal and/or administrative operations?

A. Yes
B. No

14. Have you performed coordination and liaison activities with high-level government, industry, or management authorities, in the planning and execution of program activities such as technical evaluation and acceptance, cost, scope, and/or approval of quality and quantity of deliverables?

A. Yes
B. No

In the text box below, please provide examples of experience that support your selections for the previous questions. This experience, and the position in which it was gained, must be clearly documented in your resume, but DO NOT paste your resume here.

For the following statements, Choose the response that best summarizes your experience/training:

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing this task, but have not yet performed it on the job.
C- I have performed this task on the job, with close supervision from supervisor or senior employee.
D- I have performed this task as a regular part of the job, independently and usually without review by supervisor or senior employee.
E- This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and (or) others have consulted me as an expert for assistance in performing this task.

15. I have developed and maintained cooperative relations with Federal, State and local government agencies.

16. I have provided advice and negotiated contracts, agreements, and cooperative arrangements with government agencies or private organizations.

17. I have demonstrated interpersonal skills characteristic of an effective leader such as communicating vision, listening to employee issues and concerns, being proactive and innovative in resolving problems, and having a positive, can-do attitude.

18. I have solicited input and feedback from staff and colleagues, both within and outside the organization.

In the text box below, please provide examples of experience that support your selections to the previous statements. This experience, and the position in which it was gained, must be clearly documented in your resume, but DO NOT paste your resume here.

Required Documents:

Complete application packages must be received no later than 11:59 p.m. Eastern Time on the closing date of the announcement. To submit the required documents, please follow the instructions in Application Manager for uploading or faxing supporting documents. No attempt will be made to solicit missing materials from applicants who fail to submit them by the closing date.  Incomplete applications will not be considered. 

 

All applicants are required to submit the following:

 

1. An application (examples: Optional Application for Federal Employment, OF 612; or résumé). Include the vacancy identification number on all faxed documents. The application must include work experience, training, education, and awards relevant to the qualifications requirements. For work experience, specify the dates, grade level (if applicable), and the number of hours worked per week. For training or self-development activities, specify course titles, classroom hours completed and dates. Do not send position descriptions.

2. For Applicants Claiming Veterans' Preference: Form DD-214 or other official documentation from a branch of the Armed Forces or the Department of Veterans Affairs (VA). Eligibles claiming 10-point preference must also submit an Application for 10-Point Veteran Preference, SF-15, along with the required documentation listed on the back of the form. (For more information on Veterans’ programs, please see the VetsInfo Guide)

Career Transition Assistance Program (CTAP)/Interagency Career Transition Assistance Program (ICTAP) eligibles must also submit the following (all four are required):

1. An SF-50, Notification of Personnel Action, or other official documentation, which shows that you were declared displaced or surplus while serving as a career or career conditional competitive service employee, in tenure group 1 or 2, OR are a current or former Executive Branch agency employee in the excepted service serving on an appointment without time limit, at grade levels GS-15 or equivalent and below, and who has been conferred noncompetitive appointment eligibility and special selection priority by statute for positions in the competitive service;

2. An SF-50, Notification of Personnel Action, or other official documentation which shows the position you may be or are being separated from has the same or higher promotion potential as that of the vacancy;

3. CTAP eligibles: a copy of your Reduction in Force (RIF) Separation notice, notice of proposed removal for declining a directed reassignment or transfer of function outside the local commuting area, Certificate of Expected Separation or other official notice indicating you are in a surplus organization or occupation or eligible for discontinued service retirement; ICTAP eligibles: a copy of your RIF separation notice, notice of proposed removal for declining a directed reassignment or transfer of function outside the local commuting area, documentation showing you were separated as a result of a RIF or declining a directed reassignment or transfer of function outside the local commuting area, or a letter from OPM or your agency documenting other priority consideration status as described in 5 CFR 330.708(a)(2); and

4. A copy of a current (or last) performance rating of record of at least fully successful or equivalent (required unless you are an ICTAP eligible due to compensable injury or disability retirement).

For Assistance:

 

FNS has contracted with the Treasury's Bureau of the Public Debt (BPD) to provide certain personnel services to its organization.  BPD's responsibilities include advertising FNS vacancies, accepting and handling applications, and extending job offers.

 

For more information, contact the Human Resources Specialist listed under “Contact Information” below.

 

Anyone needing a reasonable accommodation for any part of the application and hiring process may contact the Human Resources Specialist listed under “Contact Information” below.

Contact Information:
Charla Smith

Phone: (304)480-8355

Email: charla.smith@bpd.treas.gov


Or write:
Administrative Resource Center
FESB Room A2-F
200 3rd Street
Parkersburg, WV 26106-5312

USA


What To Expect Next:
Once the assessment questionnaire has been received, you will receive an acknowledgement message verifying that your submission was successful. After a review of your complete application package has been made, you will be notified of your rating and/or referral to the hiring official.  If further evaluation or interviews are required, you will be contacted.