Job Listing: Automated Publishing Systems Operator

Duty Locations

 1 vacancy - San Diego County, CA

DLA HUMAN RESOURCES CENTER

NEW CUMBERLAND

APPLICATION PACKAGE:

You should use this section as a checklist for your application package. Review each document with an "X" to see if it applies to you. Include the vacancy announcement number (DAPS-08-198200) on all paperwork. A complete application package for this announcement must contain the following documents:

_X_ Occupational Questionnaire (Online Questionnaire OR OPM Form 1203-FX) (ALL APPLICANTS MUST SUBMIT. INELIGIBLE WITHOUT THIS DOCUMENT.)
_X_ Resume or Optional Form 612 (ALL APPLICANTS MUST SUBMIT. INELIGIBLE WITHOUT THIS DOCUMENT.)
_X_ DD214 - Member Copy 4 required (INELIGIBLE FOR VETERANS PREFERENCE IF DD214 IS NOT PROVIDED)
_X_ SF-15 & Supporting Documentation (Only if claiming 10-Point Preference. Letters must be dated 1991 or later and have all required proof attached.)
_X_ Military Spouse Entitlement Documentation (Only if claiming it.)
_X_ ICTAP Entitlement Documentation (Only if claiming it.)
_X_ Transcripts:  If education is being used to meet basic qualifications

Major Duties

The incumbent prepares documents for scanning by separating document types (DD 1348, DD 250, Commercial Bill of Lading, etc.), including separating multiple-page documents from single page documents; ensures documents are facing the same direction; sort out documents in bad condition (torn, ragged, poor print quality, etc.). Breaks down documents into batches of 30 to 40 similar documents; places batches of original source documents to the EDMS scanner hopper and initiates scanning by interacting with the EDMS scanning software. Performs OCR verification for correct indexing and also performs manual indexing as required according to EDMS business rules. Manages database servers, reboots servers after system crashes, places calls into manufacturer’s help desk to request assistance and runs system diagnostics.

Maintains internet connectivity with the EDMS Central Repository in order to resolve any document file issues resulting from the Central Repository's QA process. The incumbent will work the images (on-line) that are in their particular QA queue which consists of opening and reviewing each of the "queued up" images and determines if the image/indices are acceptable and, if not, makes necessary changes.

Sets up and insures all equipment and devices are ready for operation. Enters prescribed commands through the terminal to activate the operating system. Enters document files electronically through optical scanners, graphics scanners, floppy disks and network connections. Scans textual material on the screen to insure all processing commands have been translated. Enters or changes codes and other information as required. Codes input and output formats of document or form to be produced. Controls processing and output of material produced via numerous commands.

Inputs commands into a computer system to initiate processes that convert data streams into formatted documents in OCR format. Uses the digital scanner to convert hard-copy materials to digital files. Stores the resultant digital files in a database server for further processing. Interacts with the scanning software to indicate that the scanning batch is completed and keeps a record of the batch number displays.

During operation of equipment, interprets systems diagnostic messages and takes appropriate action. Performs daily/weekly maintenance functions according to operator manuals and established procedures. Corrects equipment-operating problems not involving systems programming or mechanical/electrical faults. 

Maintains records of work completed, records production units for billing and notifies supervisor of job completion. Responsible for following safety procedures and for maintaining clean work area. Returns materials according to established instructions.  Upon request, returns one copy of finished product to customer for final approval.
Physical Efforts:
Work is primarily sedentary.  Incumbent sets up, adjusts, operates and performs routine maintenance to the equipment and peripheral devices.  Incumbent sits comfortably while operating the keyboard functions.  Some standing, bending, stooping and carrying of light items required.  There is a frequent requirement for viewing video display terminals for lengthy period of time.
Working Conditions:
Work involves everyday risks and discomforts associated with equipment operations.  Work area is climate controlled and adequately lighted.

How to Apply

To apply for this position, you must provide both of the following parts:

1.      Your responses to the Qualifications Questionnaire, and

2.      Your resume and any other documents specified in the Required Documents section of this job announcement.

Use the Online Qualifications Questionnaire for convenience and quickest processing.

 

Submitting Documents:  If you upload your documents using Application Manager, DO NOT FAX the same documents.  To verify uploaded documents have been processed, please wait one hour to ensure they have cleared the virus scan.  You can verify that your uploaded documents are attached to your application by checking the Details tab of your Application Manager account https://applicationmanager.org for this vacancy announcement.  Your documents will display under the Details tab in the Document area.

Option A:  Online Qualifications Questionnaire.

Tips for using the Online Qualifications Questionnaire:

·         You must click both Finish and Submit when you are done. Your Online Qualifications Questionnaire is not processed – and your résumé is not attached – until you click the Submit button, even if USAJOBS says it sent your résumé.

·         You can upload or fax supporting documents after you Submit the Online Qualifications Questionnaire.

·         You must complete the entire process by 11:59PM EST on the closing date --   Tuesday, July 01, 2008. 

·         To make sure everything you submitted is successfully received, follow these steps:

1.      Go to http://www.applicationmanager.org and log in using the box on the right hand side of the page.

2.      Click the radio button for this Vacancy Identification Number: UB198200. Click Select a Vacancy.

3.      Verify that all of your documents appear on the table with a status of Processed.

·         You can save your work and come back later. Just click both Save and Logout.  (When you want to return, go to http://www.applicationmanager.org and log in using the box on the right hand side of the page.)

·         If you Submit more than one Qualifications Questionnaire for this position, the most recent one Submitted is the one that is used.  Therefore, it is important for you to complete it in its entirety.

 

To begin your Online Qualifications Questionnaire, choose one of these options:

·         If your résumé is going to come from the USAJOBS Resume Builder, you begin the process by clicking the Apply Online button near the bottom of this page. Your résumé will be attached only to the Online Qualifications Questionnaire you complete and Submit from this session, not to any Questionnaires you may already have Saved or Submitted.

·         If your résumé is going to be one you prepared outside of USAJOBS Résumé Builder, click this link to begin the process:  Online Questionnaire

 

Option B:  Paper Qualifications Questionnaire.

If it is not practical for you to use the Online Qualifications Questionnaire, you can write your answers on paper.  Follow these steps:

1.      You can print a copy of this job announcement so that you can read the questions offline.

2.      Obtain and print a copy of the OPM Form 1203-FX, which you will use to provide your answers. You can obtain the form at this URL http://www.opm.gov./Forms/pdf_fill/OPM1203fx.pdf or by calling USAJOBS by Phone at (703) 724-1850 – after the introduction, press 1, and listen for instructions.

3.      You may submit the Form 1203-FX, resume, and any supporting documents either by fax, by mail or in person.

·         By Fax: Faxed documents will take 2-3 business days to process.  To fax documents, you MUST use the special cover page.  Print the pre-populated cover page on the upload documents screen of Application Manager.  Or, you may click this link http://staffing.opm.gov/pdf/usascover.pdf to print a copy of the cover page.  When faxing documents, follow the procedures outlined below.

·                          Include the 8-character Vacancy Identification Number UB198200

·                          Provide your Social Security Number and full name in the spaces provided or we will not be able to associate your document(s) with the rest of your application.

·                          You may submit multiple documents for the same vacancy announcement using one cover page.

·           Fax your cover page and documents to 1-478-757-3144.  Feed all documents into your fax machine top first so that we receive them right-side up.

Faxed documents submitted with missing information will not be processed.  The following will prevent your documents from being processed:

·                         Not using the special cover page mentioned above.

·                         Missing, incomplete, or invalid Vacancy Identification Number

·                         Missing or incomplete Social Security Number or name

Note:  If you have documents in your Application Manager account from a previous vacancy announcement they can be opened, copied and saved then reused as an upload file for this vacancy.  Uploading your documents will speed the processing of your application for this announcement.

·         By mail or in person: 

DLA Human Resources Center

2001 Mission Drive Suite 3
New Cumberland, PA 17070-5042
USA


Attention: Robin C. Hudson

UB198200

Required Documents:
Resume
Transcripts
Veterans Preference documentation (If applicable)
Miscellaneous (ICTAP, Selective Service Registration and Military Spouse documentation, if applicable)

To submit the documents requested follow the instructions below: Your resume, curriculum vitae, the Optional Application for Federal Employment (OF 612), or any other written format you choose to describe your job-related qualifications  can be submitted electronically using the document upload process, fax, mail or by hand-deliver. Please ensure that your resume contains your full name, address, phone and at least your last four digits of your social security number.

Note: Please ensure that your resume contains the basic information outlined under the Applying for a Federal Job link: http://www.opm.gov/forms/pdfimage/of0510.pdf

Contact Information:
Robin C. Hudson

Phone: (888)352-3373

Fax: (478)757-3144

TDD: 800-654-5984

Email: robin.hudson@dla.mil


Or write:
DLA Human Resources Center
2001 Mission Drive Suite 3
New Cumberland, PA 17070-5042

USA

Fax: (478)757-3144


What To Expect Next:

Once the online questionnaire is received you will receive an acknowledgement via mail that your submission was successful.  Approximately 45 days following the closing date of the announcement you will receive a notice of rating with the final disposition of your resume.  To protect your privacy, statuses of resumes are not provided by phone.

Instructions for completing the OPM 1203-FX:

If you are applying to this announcement by completing the OPM 1203-FX form instead of using the Online Application method, please use the following step-by-step instructions as a guide to filling out the required questionnaire. You will need to print the vacancy announcement and refer to it as you answer the questions. You may omit any optional information; however, you must provide responses to all required questions. Be sure to double check your application before submission.

Social Security Number

Enter your Social Security Number in the space indicated. Providing your Social Security Number is voluntary, however we can not process your application without it.

Vacancy Identification Number

The Vacancy Identification Number is: UB198200

1. Title of Job

Automated Publishing Systems Operator

2. Biographic Data

3. E-Mail Address


4. Work Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

5. Employment Availability

If you are applying by the OPM Form 1203-FX, leave this section blank.

6. Citizenship

Are you a citizen of the United States?
7. Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

8. Other Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

9. Languages

If you are applying by the OPM Form 1203-FX, leave this section blank.

10. Lowest Grade

Enter the lowest grade level (05-05) you will accept.

05
11. Miscellaneous Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

12. Special Knowledge

If you are applying by the OPM Form 1203-FX, leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX, leave this section blank.

14. Veteran Preference Claim

15. Dates of Active Duty - Military Service

These dates are required if you have claimed Veterans' Preference unless you have claimed derived Preference (i.e., widows, spouse, etc.)
Please use this format: (mm/dd/yyyy)

16. Availability Date

You may omit the availability date if you can begin work immediately. Otherwise you must provide the date you will be available for employment. Please use this format: (mm/dd/yyyy)

17. Service Computation Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

18. Other Date Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

19. Job Preference

If you are applying by the OPM Form 1203-FX, leave this section blank.

20. Occupational Specialties

Select/enter at least one occupational specialty. The specialty code for this position is:

001 Automated Publishing Systems
21. Geographic Availability

Select/enter at least one geographic location in which you are interested and will accept employment. The location code for this position is:

0597 San Diego County, CA
22. Transition Assistance Plan

23. Job Related Experience

If you are applying by the OPM Form 1203-FX, leave this section blank.

24. Personal Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

25. Occupational/Assessment Questions:

The intent of the following question is to address Selective Service compliance.  NOTE:  Males age 25 and younger may register at any time.  Refer the Selective Service section of this announcement.  PLEASE SELECT ONLY ONE RESPONSE FOR THIS QUESTION.

1. Are you a male applicant born after 1959?

A. Yes
B. No

2. This next question is to address the Department of Defense's policy on the employment of annuitants (people who retired from the Federal service). This policy is for civilians, not military retirees. Refer to the Reemployed Annuitant section of this announcement. Choose the response that is appropriate for you.  PLEASE SELECT ONLY ONE RESPONSE FOR THIS QUESTION.

A. I retired from the Federal government under the Civil Service Retirement System (CSRS).
B. I retired from the Federal government under the Federal Employees Retirement System (FERS).
C. I am not retired from the Federal government.

3.

This section will be used to determine if you possess the experience needed to qualify for this position.  From the description below, choose the letter beside the statement that BEST describes your background relevant to this position. Darken the oval corresponding to that letter in Section 25, number 1. SELECT ONE LETTER ONLY. FAILURE TO RESPOND TO THIS QUESTION WILL RESULT IN YOUR BEING RATED INELIGIBLE.

A. I possess one year of specialized experience equivalent to the GS-04 grade level to qualify for the GS-05 position. My experience may include but is not limited to: prepares documents for scanning by separating document types, including separating multiple-page documents from single-page documents; sets up and insures all equipment and devices are ready for operation; enters document files electronically through optical scanners, graphics scanners, floppy disks and network connections; performs daily/weekly maintenance functions according to operator manuals and established procedures.
B. I have successfully completed at least four (4) years of progressively higher education above the high school level at an accredited college or university.
C. I possess an equivalent combination of education and experience as described above by totaling twelve (12) months.
D. My background does not match the above choices.

For each task in the following group, choose the statement from the list below that best describes your experience and/or training. Darken the oval corresponding to that statement in Section 25 of the Qualifications and Availability Form C. Please select only one letter for each item.

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing the task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task. I have supervised performance of this task or am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

4. Manages database servers and reboots the servers after system crashes.

5. Inputs commands into a computer system to initiate processes that convert data streams into formatted documents in Optical Character Reader (OCR) format.

6. Validates data generated by production personnel and ensure that the final output is accurate and complete.

7. Validates database elements such as tables, queries, forms, reports, macros and code modules.

8. Generates a variety of types of queries and other tools that can be used to organize data when working on solving problems or working on small, one-time projects.

9. Sets up and insures all equipment and devices are ready for operation.

10. Enters prescribed commands through the terminal to activate the operating system.

11. Enters document files electronically through optical scanners, graphics scanners, floppy disks and network connections.

12. Codes input and output formats of document or form to be produced.

13. Interprets systems diagnostic messages and takes appropriate action.

14. Corrects equipment-operating problems not involving systems programming or mechanical/electrical faults.

15. Interacts with the scanning software to indicate that the scanning batch is completed and keeps a record of the batch number displays.

16. Uses the digital scanner to convert hard-copy materials to digital files and stores the resultant digital files in a database server for further processing.

17. Performs OCR verification for correct indexing and also performs manual indexing as required.

18. Records production units for billing and maintains records of work completed.

19. Places calls into manufacturer's help desk to request assistance and runs system diagnostics.

20. Returns materials according to established instructions and returns one copy of finished product to customer for final approval.