Job Listing: ACCOUNTING AND BUDGET TECHNICIAN

Duty Locations

 1 vacancy - Andrews AFB, MD

The mission of the United States Air Force is to deliver sovereign options for the defense of the United States of America and its global interests -- to fly and fight in Air, Space, and Cyberspace.    

To achieve that mission, the Air Force has a vision of Global Vigilance, Reach and Power. That vision orbits around three core competencies: Developing Airmen, Technology-to-Warfighting and Integrating Operations. Core competencies and distinctive capabilities are based on a shared commitment to three core values -- integrity first, service before self, and excellence in all we do.

Major Duties

Examines, verifies, and maintains complex accounting and budgeting transactions which involve a number of different programs, extensive subdivision of accounts, and frequent and varied adjustments to accounts, and may serve as a liaison between base activities and a finance and accounting service.  Reconciles accounts involving extensive subdivisions with the accounting system. Monitors and records obligations, expenditures, transfers of funds, and other budgetary transactions. Resolves problems in processing nonstandard transactions using an authoritative procedural knowledge. Processes a wide variety of types of related accounting transactions, ensuring that funds distributions are made in accordance with established criteria and that programmed amounts are not exceeded. Examines accounts to ensure payments are made accurately and timely.  Provides support in the formation of budget requests by gathering, extracting, reviewing, and consolidating a variety or narrative information and statistical data for multiple assigned programs; monitors and tracks the execution of the financial plans. Compares requests for thnds with allowable finding limits in financial documents to determine availability of hinds to support assigned programs. Reviews documents to locate and verify’ accuracy of finding information and adjusts entries to reflect current status of hinds in different accounts involving the same appropriation. Resolves problems in balancing accounts, adjusts discrepancies, and prepares reports on the status of funds.  Performs a variety of processes and procedures to assemble, review, classify, complete, and maintain complex inns, ctions tar assigned programs. Adjusts budgetary accounts to reflect effects of obligations and expenditures, and works with other base personnel to correct conditions that could result in an over-obligation of funds. Analyzes data within various accounting systems to ensure accuracy of data elements. Researches errors that require reconciling and reconstructing incomplete information, resolves problems, and takes corrective action.  Prepares reports and performs other miscellaneous technical tasks in support of accounting functions. Periodically prepares a wide variety of specialized reports. Provides detailed interpretations, suggestions for action, and recommendations for improvements. Researches and devises more efficient methods for procedural processing. Analyzes results of applying guidelines and recommends changes, such as suggesting specific guidance related to the procedural handling of documents and information. Provides advice and guidance to employees and customers and answers technical questions.  Performs other administrative work in support or the office/organization. Establishes, updates, and maintains office records of various types that may be needed or will assist in the efficient operation of the office. Maintains, purges, and disposes of office records files in accordance with established regulations and procedures. Assists staff in locating and selecting the appropriate guidelines, references, and procedures for application to specific cases. Updates trackers or suspense files as required. Provides customer service for internal and external customers.
ADDITIONAL INFORMATION:  
This position is currently a GS position.  Upon conversion to the national security personnel system (NSPS) this position may be converted to a corresponding NSPS pay banded position at which time pay may be negotiated in accordance with NSPS regulations.

 
This announcement may be used to fill one or more vacancies.
 
MILITARY SPOUSE PREFERENCE:  Spouses of active duty military members may be eligible for consideration under DEU competitive examining.   To claim DEU military spouse preference you must submit your documentation showing eligibility at the time you apply.  Specific program requirements may be found by at the Air Force Employment Information page, cut and paste this link ino your web browser:  http://ask.afpc.randolph.af.mil/main_content.asp?prods1=1&prods2=14&prods3=181&prods4=886
 

How to Apply

To apply for this position, you must provide a complete Application Package, which includes both of the following:

1.       Your responses to the Qualifications Questionnaire, and

2.       Your résumé and any other documents specified in the Required Documents section of this job announcement.

 Use Application Manager for convenience and quickest processing. Track your progress to a Complete Application Package using the My Application Packages checklist and status displays in Application Manager. Your Application Package status must be Complete by 11:59PM Eastern Time on  Thursday, July 03, 2008 .  

Option A:   Application Manager

To begin, choose one of these options:

·          If your résumé is going to come from the USAJOBS Resume Builder, begin the process by clicking the Apply Online button near the bottom of this page. Your résumé will be attached only to the Application Package you complete and submit immediately after you click the Apply Online button for this job announcement, not to any Application Packages you may already have created.

·          If your résumé is going to be one you prepared outside of USAJOBS Résumé Builder, click this link to begin the process:  TAG:Online Questionnaire.

 

If you are faxing any documents, always use the official cover sheet which you may print using this link, :  http://staffing.opm.gov/pdf/usascover.pdf . The fax number is 478-757-3144

 

To return to Application Manager at any time, use whichever link you used to begin as described above, or simply go to https://ApplicationManager.org. If you are experiencing difficulty accessing Application Manager you may send an email to ApplicationManagerHelpDesk@opm.gov or visit the following web-site http://eshelp.opm.gov/robo/projects/appman001/getting_more_help.htm.

  

Option B:   Paper Qualifications Questionnaire

If it is not possible for you to use Application Manager, you can write your answers on paper.   Follow these steps:

1.       Print a copy of this job announcement so you can read the questions offline.

2.       Obtain and print a copy of the OPM Form 1203-FX, which you will use to provide your answers. You can obtain the form at this URL http://www.opm.gov/Forms/pdf_fill/OPM1203fx.pdf or by calling USAJOBS by Phone at (703) 724-1850; after the introduction, press 1, and listen for instructions.

3.       You may submit the Form 1203-FX, resume, and any supporting documents by fax.

·          By Fax: If you are faxing a Form 1203-FX, do not use a separate cover sheet. Simply make sure the Form 1203-FX is on top of any other documents you are faxing. If you are faxing any documents without the Form 1203-FX on top, always use the official cover sheet which is here -- http://staffing.opm.gov/pdf/usascover.pdf -- and be sure to fill it out completely and clearly.   The fax number is 1-478-757-3144.   Feed all documents into your fax machine top first so that we receive them right-side up.

 Instructions for completing the paper Qualifications Questionnaire:  

If you are applying to this announcement by completing the OPM 1203-FX form instead of using the Online Qualifications Questionnaire method, you will need to print the vacancy announcement and refer to it as you answer the questions. You may omit any optional information; however, you must provide responses to all required questions. Be sure to double check your application before submission.  You are encouraged to complete the Qualifications Questionnaire and submit your documentation using the online method since it is the most efficient way to process your application . The method that we highly recommend is outlined under "OPTION A."    Social Security Number

Enter your Social Security Number in the space indicated.

Your Social Security Number is requested under the authority of Executive Order 9397 to uniquely identify your records from those of other applicants who may have the same name. Failure to provide your Social Security Number on your application materials will result in your application not being processed.

Vacancy Identification Number

The Vacancy Identification Number is: PA196239

1. Title of Job

ACCOUNTING AND BUDGET TECHNICIAN

2. Biographic Data

3. E-Mail Address

Applicants will only be notified of their rating electronically. In order to receive your Notice of Rating, you must apply using Option A, Application Manager.  

 

4. Work Information

5. Employment Availability

6. Citizenship

Are you a citizen of the United States?
7. Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

8. Other Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

9. Languages

If you are applying by the OPM Form 1203-FX, leave this section blank.

10. Lowest Grade

If not already selected, please indicate your lowest acceptable pay plan, grade level, or pay band:

05
11. Miscellaneous Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

12. Special Knowledge

If you are applying by the OPM Form 1203-FX, leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX, leave this section blank.

14. Veteran Preference Claim

15. Dates of Active Duty - Military Service

These dates are required if you have claimed Veterans' Preference unless you have claimed derived Preference (i.e., widows, spouse, etc.)

Please use this format: (MM/DD/YYYY)

16. Availability Date

If other than immediate, please indicate the date that you are available to begin working: (MM/DD/YYYY)

17. Service Computation Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

18. Other Date Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

19. Job Preference

If you are applying by the OPM Form 1203-FX, leave this section blank.

20. Occupational Specialties

The occupational specialty will be selected for you if there is only one, otherwise, select/enter at least one occupational specialty code for this position.
The specialty code for this position is:

001 Accounting and Budget Technician
21. Geographic Availability

The geographic location code will be selected for you if there is only one, otherwise, select/enter at least one geographic location in which you are interested and will accept employment.
The location code for this position is:

0993 Andrews AFB, MD
22. Transition Assistance Plan

If you are applying by the OPM Form 1203-FX, leave this section blank.

23. Job Related Experience

If you are applying by the OPM Form 1203-FX, leave this section blank.

24. Personal Background Information

If you would like to claim Military Spouse Preference, please select the appropriate category for your sponsor and your relationship to them. 

001 Sponsor Category: Active duty002 Sponsor Category:DoD Civilian (Hired Outside the local area)003 Sponsor Catefory:DoD Civilian (Hired locally)004 Sponsor Category: Contractor Employed US Citizen005 Sponsor Category: None of the above006 Relationship: Spouse007 Relationship: Child008 Relationship: Self009 Relationship: None of the above

If you selected "None of the Above" for Relationship to Sponsor, please specify your relationship to the sponsor:

25. Occupational/Assessment Questions:

1. From the descriptions below, please select the response that BEST reflects your education and/or specialized relevant to this position. SELECT ONLY ONE LETTER. NOTE: YOUR RESUME MUST SUPPORT THE RESPONSE YOU SELECT.

A. I have at least one year of specialized experience equivalent to the next lower grade level in the Federal service, performing work in the form of extracting, compiling, and consolidating unrelated workload and cost data and perform a trend analysis to ensure sufficient funding is available to support, monthly, quarterly, and annual requirements.
B. I have successfully completed 4 years of education above the high school level in any given field.
C. I have a part of the experience described in A, and I have part of the education described in B that may be credited, where the education is directly related to the work of this position when a combined total equals 100 percent.
D. I do not meet the criteria as described above.

Indicate your knowledge accounting and budgeting files, listings, and document control systems.

The following tasks relate to the knowledge of analytical concepts, theories and principles. For each task in the following group, choose the statement from the list below that best describes your experience and/or training. Please select only one letter for each item.

A- I have not had education, training, or experience in performing this task.
B- I have had education or training in performing the task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task. I have supervised performance of this task or I am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

2. Review source documents to verify all required budgetary and accounting information is correct and complies with budgetary policies and procedures.

3. Respond to customer inquiries concerning accounting transactions and procedures and/or budget policies and processes.

4. Monitor and record obligations, expenditures, transfers of funds, and other budgetary transactions.

5. Analyze spending trends and recommend redistribution of funds.

6. Prepare and monitor annual phased plan showing projected monthly expenditures and reimbursables.

7. Resolve problems in balancing accounts and adjust discrepancies.

8. Perform trend analysis to ensure sufficient funding is available to support requirements.

9. Assist higher graded analysts in preparing preliminary cost analysis studies.

Indicate your knowledge of automated accounting and budgeting systems to process transactions and reconcile errors requiring understanding of nonstandard procedures.

10. Analyze computer products to determine cause and source of imbalances and initiate required adjustments.

11. Make recommendations to resource contacts regarding strengthening justification and impact on mission information in budget requests.

12. Monitors and tracks the execution of the financial plans via various software systems.

13. Researches and devises more efficient methods for procedural processing.

Indicate your knowledge of various office automation software functions and data processing functions.

14. Calculate adjustments to estimates using factors such as past history, cost records, and future program changes.

15. Assemble and compose information for routine and non-routine reports, inquiries, technical correspondence and training.

Submitting Documents

If you upload your documents using Application Manager, DO NOT FAX the same documents. To verify uploaded documents have been processed, please wait one hour to ensure they have cleared the virus scan. You can verify that your uploaded documents are attached to your application by checking the Details tab of your Application Manager account https://applicationmanager.org for this vacancy announcement. Your documents will display under the Details tab in the Document area.  

Faxed documents will take 2-3 business days to process. To fax documents, you MUST use the special cover page. Print the pre-populated cover page on the upload documents screen of Application Manager. Or, you may click this link http://staffing.opm.gov/pdf/usascover.pdf to print a copy of the cover page. When faxing documents, follow the procedures outlined below.     

Include the 8-character Vacancy Identification Number TAG:VacancyID
Provide your Social Security Number and full name in the spaces provided or we will not be able to associate your document(s) with the rest of your application.
You may submit multiple documents for the same vacancy announcement using one cover page.
Fax your cover page and documents to 1-478-757-3144.

 Faxed documents submitted with missing information will not be processed. The following will prevent your documents from being processed:    

Not using the special cover page mentioned above.
Missing, incomplete, or invalid Vacancy Identification Number
Missing or incomplete Social Security Number or name

 Note: If you have documents in your Application Manager account from a previous vacancy announcement they can be opened, copied and saved then reused as an upload file for this vacancy. Uploading your documents will speed the processing of your application for this announcement.

 

Required Documents:

For this job announcement the following documents are required:   

Resume
Online Application (Questionnaire)
Transcripts, if qualifying on the basis of education  (there must contain the University logo)
Veterans Preference Documentation - DD-214 which includes record of service, type of separation, and character of service: or Statement of Service or VA Disability Letter dated 01 January 1992 or later
VA Letter and SF 15 if claiming 10-Point Veterans’ Preference  (http://www.opm.gov/forms/word/sf15.doc)

If you are faxing any documents, always use the official cover sheet which you may print using this link, http://staffing.opm.gov/pdf/usascover.pdf . The fax number is 478-757-3144.

 

Your resume, curriculum vitae, or any other written format you choose to describe your job-related qualifications can be submitted electronically through the Application Manager.  Electronic submission is the quickest and easiest option. Please ensure that all submitted documents contain your full name, address, phone number and at least your last four digits of your social security number.

If you are unable to submit the documents electronically, you may fax your documents. Please see the "How to Apply" section for more information on fax options. 

COMPLETE APPLICATIONS, INCLUDING ALL ADDITIONAL DOCUMENTATION, MUST BE RECEIVED BY 11:59PM EASTERN STANDARD TIME ON THE CLOSING DATE OF THE ANNOUNCEMENT, Thursday, July 03, 2008

Contact Information:
AFPC DEO

Phone: (800)616-3775

Fax: (478)757-3144

TDD: 978-461-8404

Email: recruitment.center@randolph.af.mil


Or write:
Andrews AFB MD
DO NOT WRITE OR MAIL APPLICATION
SEE INSTRUCTIONS UNDER HOW TO APPLY TAB
PLEASE FAX, TX 78150

Fax: (478)757-3144


What To Expect Next:

Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. After a review of your complete application is made you will be notified of your rating and or referral to the hiring official. If further evaluation or interviews are required you will be contacted.