Job Listing: Administrative Officer

Duty Locations

 1 vacancy - Boston Metro Area, MA Join the team! Begin a challenging career
with the U.S. Department of Labor (DOL), and you
will help shape the workforce of tomorrow. DOL
offers rewarding opportunities to contribute to
a noble mission; to serve and protect American
workers, prepare them for new and better jobs,
and to ensure the safety and fairness of
American workplaces.
This position is located in the Department of Labor, Employment and
Training Administration, Region 1, Boston Office. The incumbent
serves as the Division Chief, Division of Financial Management and
Administrative Services.

This is not a bargaining unit position.

The full performance level of this position is GS-14.

Applications for this vacancy will be accepted Online by clicking
the Apply Online button below. NO hard copy applications will be
accepted. Please carefully read and follow the instructions
described under the "How to Apply" section of the announcement to
ensure submission of a complete application package.

If you are selected for this position, the documentation you present
for purposes of completing the Department of Homeland Security (DHS)
Form I-9 prior to your beginning employment will be verified through
the DHS "E-Verify" system. Federal law requires DOL to use the E-
Verify system to verify the employment eligibility of all new hires,
and obligates the new hire to take affirmative steps to resolve any
discrepancies identified by the system as a condition of continued
employment.

Major Duties

As the Division Chief, the incumbent is responsible for the
provisions of administrative management services including Financial
Management, contracting and grant management, performance assessment
and reporting management information and automated data systems to
develop and recommend to the Regional Director.

Responsible for the direction and initiation of management or
compliance reviews of grantee Financial Management, contract/grant
procurement, audit resolution and management information systems
(MIS) to evalute State's adherence to established Federal statutory
and regulatory requirements and policies. In addition, the
incumbent ensures that essential technical assistance is provided to
grantees in the above mentioned areas.

Directs execution of Regional Office audit resolution and debt
collection responsibilities for Employment and Training Agency (ETA)
contracts/grants, as well as provision of administrative services
including procurement of supplies and equipment, salaries and
expenses and fund controls.

How to Apply

Your application and all required supplemental
documents must be submitted in the manner
specified in this section. Paper applications
and/or supplemental documents that are submitted
in any other manner without prior approval from
the agency point of contact identified within
the vacancy announcement, will be handled as
incomplete and will not be considered.
PLEASE BE ADVISED THAT YOUR APPLICATION WILL BE
REGARDED AS INCOMPLETE AND WILL NOT BE
CONSIDERED if the Human Resources Office does
not receive your application and all required
supplemental documentation, as specified in
the "Required Documents" section of this vacancy
announcement, by 11:59 pm Eastern Standard Time
(EST) on the closing date of this vacancy
announcement.
If you require assistance, contact the agency
point of contact identified within the vacancy
announcement.
You must follow all three steps described below
in order to complete the application process
(you may also reference our Applicant At-A-
Glance
documentation at
http://www.dol.gov/oasam/doljobs/apply/apply-
overview.htm for guidance on how to apply):
STEP ONE - (Online Resume -
USAJOBS)
You must create a user account and at least one
Federal resume at USAJOBS. Information you
provide in USAJOBS is general information
completed by all applicants. The information you
provide and your Federal resume will become part
of your application and will automatically be
transferred to the DOORS system when you apply
on-line. After you finish submitting your
resume from USAJOBS, you will automatically be
taken to DOORS where you will be asked to
complete the next step of the application
process. You may edit your resume up until
11:59 pm EST of the announcement close date.
STEP TWO - (Vacancy Specific Questions -
DOORS)
In DOORS, you will answer vacancy specific
questions necessary to evaluate your
qualifications for the specific job to which you
are applying. When completed, the information
you provided at USAJOBS and the answers to the
DOORS questions will become your application.
You may edit your answers up until 11:59 pm EST
of the announcement close date. After the
vacancy closes the HR office uses the
application package to automatically rate, rank
and certify candidates.
STEP THREE - (Faxing Supporting
Documentation)
The last step of the application process is to
fax all of the required supplemental
documentation that is specified in the "Required
Documents" section of this vacancy
announcement. These required documents must be
received by 11:59 pm Eastern Standard Time (EST)
on the closing date of the vacancy
announcement. The fax cover sheets with fax
instructions are displayed in DOORS after you
finish answering all vacancy related questions.
You must use a separate fax cover sheet for each
type of supporting document. Please follow the
instructions below carefully to ensure your
supporting documents are properly faxed and
received:
FAX INSTRUCTIONS:
1. After answering all vacancy related questions
in DOORS, you will be taken to a page containing
a list of fax cover sheets for all requested
supplemental documents.
2. Choose the document coversheet(s) you would
like to print by selecting the appropriate check
boxes in the "Selected Documents" column.
3. Click the "Print Cover Sheets" button. A new
window will pop up containing the fax cover sheet
(s) that you selected. Print out the cover sheet
(s). NOTE: You must be connected to a printer in
order to print the coversheets.
4. Before faxing your document(s), take care to
ensure that it is legible and that all
information is complete and signed if necessary.
5. Place the corresponding cover sheet on top of
the document and fax the cover sheet and
document together to the fax number that is
specified on the cover sheet. NOTE: If you are
faxing more than one document, EACH DOCUMENT
MUST BE FAXED SEPARATELY under its corresponding
cover sheet to the fax number specified on the
cover sheet. DO NOT FAX ALL DOCUMENTS UNDER ONE
COVER SHEET.
6. Be sure to save these cover sheets in the
event that you need to re-fax your supporting
documents for this vacancy announcement at a
later time. Please note that these fax cover
sheets can only be used for this specific
vacancy announcement. Each fax transmission
includes a unique identification number, which
ensures that your document is processed
correctly.
7. You should receive an e-mail that the fax has
been successfully received by Human Resources.
This EMAIL CONFIRMATION is your official receipt
of submission. The fax confirmation generated by
the fax machine is NOT your official receipt of
submission.
Your application will be considered incomplete
and YOU WILL BE FOUND INELIGIBLE if you fail to
submit the required documentation as specified
under the required documents section by 11:59 pm
Eastern Standard Time (EST) on the closing date
of the vacancy announcement.
DOORS is compatible with the following Internet
Web Browsers:
Netscape; IE versions 5.x and above;
and Safari 1.0 and above on Mac.


Required Documents:
Required Documents:
Submit your required supplemental documentation
by carefully following the fax instructions
provided in the "How to Apply" section of this
vacancy announcement. If you submit supplemental
documentation in any other manner without prior
approval from the agency point of contact, your
application will be deemed incomplete and will
be removed from consideration. Required
supplemental documents must be received by
midnight Eastern Standard Time (EST) on the
closing date of the vacancy announcement. Please
direct questions or problems to the agency point-
of-contact identified in this vacancy
announcement.
THE FOLLOWING DOCUMENTATION IS REQUIRED:
VETERANS PREFERENCE -
Veterans Claiming 5 Point
Preference: Veterans applying for 5
point Veterans Preference must submit a DD-214 -
Certificate of Release or Discharge from Active
Duty. If this documentation does not apply
to you, you are NOT required to submit this
documentation.
Veterans Claiming 10 Point
Preference: Veterans applying for 10
point Veterans Preference must submit a Standard
Form 15, Application for 10-Point Veteran
Preference, with supporting documents as
outlined on the form. The Standard Form 15 form
can be found at:
href="http://www.opm.gov/forms/pdf_fill/SF15.pdf"
>http://www.opm.gov/forms/pdf_fill/SF15.pdf.
If this documentation does not apply to you,
you are NOT required to submit this
documentation.
ICTAP/CTAP ELIGIBILITY -
ICTAP/CTAP eligibles view the following link for
more information on what documents should be
submitted for eligibility.
href="http://www.dol.gov/oasam/reddoc2.html#reqdo
csictapctap">ICTAP/CTAP Eligibility If
this documentation does not apply to you, you
are NOT required to submit this
documentation.
Supplemental information submitted in a franked
government agency envelope will NOT be
accepted.
PLEASE NOTE: Persons selected for
employment with the Department of Labor who
are not current DOL employees will be required
to provide PROOF OF CITIZENSHIP, in the
form of a passport, birth certificate or other
approved documentation, prior to entry on
duty.


Contact Information:
John Sylvia,HR Specialist

Phone: 617-788-2810

Fax: 000-000-0000

TDD: 800-877-8339

Email: sylvia.john@dol.gov


Or write:
U.S. Department of Labor
JFK Federal Building
Rm. E215
Boston, MA 02203

Fax: 000-000-0000


What To Expect Next:
Once your complete application is received we
will conduct an evaluation of your
qualifications and determine your ranking. The
most highly qualified candidates will be
referred to the hiring manager for further
consideration and possible interview. You will
be notified of the outcome.
You may check the status of your application for
this position by logging into USAJOBS and
clicking on the 'My USAJOBS' tab. Click
on 'application' to track your online job
application. You will be routed to the USAJOBS
Online Application History Page to view the
status of your application. Click on the 'More
Information' link under the 'Application Status'
column. Select 'View Detailed Status...' radio
button to bring up specific details about your
position. Click the Email button to send
yourself another copy of your online assessment
responses.