Job Listing: Distribution Facilities Specialist

Duty Locations

 01 vacancies - Pearl Harbor Area, HI

DLA HUMAN RESOURCES CENTER

NEW CUMBERLAND 

APPLICATION PACKAGE:

You should use this section as a checklist for your application package. Review each document with an "X" to see if it applies to you. Include the vacancy announcement number (DESC-08-198033) on all paperwork. A complete application package for this announcement must contain the following documents:

_X_ Occupational Questionnaire (Online Questionnaire OR OPM Form 1203-FX) (ALL APPLICANTS MUST SUBMIT. INELIGIBLE WITHOUT THIS DOCUMENT.)
_X_ Resume or Optional Form 612 (ALL APPLICANTS MUST SUBMIT. INELIGIBLE WITHOUT THIS DOCUMENT.)
_X_ DD214 - Member Copy 4 required (INELIGIBLE FOR VETERANS PREFERENCE IF DD214 IS NOT PROVIDED)
_X_ SF-15 & Supporting Documentation (Only if claiming 10-Point Preference. Letters must be dated 1991 or later and have all required proof attached.)
_X_ Military Spouse Entitlement Documentation (Only if claiming it.)
_X_ ICTAP Entitlement Documentation (Only if claiming it.)
  X  This position is covered by the National Security Personnel System (NSPS). For more on NSPS, please visit the website at http://www.cpms.osd.mil/nsps. The salary range reflected on this announcement represents the minimum and maximum rates of the associated pay band (including local market supplement pay). Management has the discretion to set pay anywhere within the range of the band. Salary will be set within the range specified in this vacancy announcement based on the complexity of work to be performed, the selectee's experience, education, training and availability of funds.

Major Duties

Evaluates the effective, efficient, and economical viability of SRM and MILCON projects
for military fuel systems in the Defense Energy Support Center-Pacific (DESC Pac) and
PACOM area of responsibility by reviewing DD Form 1391s and other documents reflecting
requirements for SRM and MILCON projects.  Identifies questionable items or other
evidence of deficiencies in operations and recommends necessary action to rectify them. 
This typically involves determining the corrective actions necessary and arranging with
major commands and base level fuels and engineering personnel for their accomplishment. 
Travels to individual installations and provides necessary recommendations and guidance
to Government personnel.  Based on review of project submittals or personal visits,
recommends changes to DD Form 1391s, government cost estimates and other related
documentation.  Incumbent, in cooperation with the DESC-Facilities Program Management
Office, DES Installations, service control points, PACOM Joint Petroleum Office, DESC-
Pacific, and Major Service Component representatives in the Pacific, assures that the
PACOM Area of Responsibility SRM and MILCON Program supports Command goals and
objectives.            

Participates in the development of SRM and MILCON projects for military fuel systems in
the assigned areas or responsibility.  In collaboration with the Military Services,
participates in the development of near and long term requirements, and initial and
recurring submittals of SRM projects to accommodate operational requirements in assigned
geographical area.  Participates in continuous analysis and review of the maintenance
and repair program.  Assists in the development of requirements and provides oversight for
in progress SRM projects.  Makes recommendations for maintenance and repair solutions when requested.  Reviews plans and specifications and coordinates all locally available information relating to SRM and MILCON projects.  Provides onsite support at fuel facilities by reviewing SRM projects construction progress and quality.    Represents DES-Pacific and DESC-Pacific (as requested by DESC-F at project design and construction meetings and permit-coordination activities with outside agencies, organizations, Host Nation Government bodies, Installation Commanders, etc.).  Collaborates with HQ DESC Offices, DESC-Pacific and/or DES Installations in the development of long range minor construction and MILCON Projects bulk terminal facilities committed to DLA by the Military Services for operation and maintenance.  Participates in design conferences and certification of project completion.  Incumbent participates in the development of long range goals and objectives for the PACOM fuel facilities.    Assists in negotiating with contractors as requested.   Provides technical expertise in negotiation and maintenance contract services.      

Participates as a technical specialist in on site design and construction conferences;
pre-award surveys to evaluate adequacy and suitability of submitted and approved projects.  Assists the fuels and engineering personnel in evaluating designs and construction as requested.  Monitors design and construction to determine adherence to quality control.  Recommends corrective actions as required.  

Participates as required by the DESC Pacific Commander in the analysis of the
operational aspects of assigned facilities to include implementation of the safety, security, and
environmental programs for the DESC Pacific.  Monitors these programs at Government
Owned Government Operated (GOGO), Government Owned Contractor Operated (GOCO), and Contractor Owned Contractor Operated (COCO) facilities.  Coordinates with appropriate program managers at DLA and tailors the safety, security, and environmental programs to meet Command requirements.  Conducts site visits for operational adequacy inspections of storage facilities.  Conducts on-the-spot inspections and analyses of terminal facilities and supply distribution systems.  Evaluates the adequacy and suitability of fuel facilities and handling procedures as to capacity, capability, safety, security, and ecological standards.  Evaluates procedures and standards in fuel and engineering personnel to follow regarding terminal operations, maintenance, fire protection, security, safety and ecological standards.  Reviews distribution system requirements and capabilities, and provides options and technical recommendations to resolve fuel system deficiencies.  Monitors and resolves problems inherent with the management of petroleum storage facilities terminals which involve contract operations and maintenance, facility maintenance and improvements, mission accomplishment, mission changes involving facility modifications, new products, customer support, etc.  Recognizes potential operational and maintenance deficiencies and provides corrective actions.  Analyzes distribution system capability alternatives and innovations in facility management in view if changing customer requirements to ensure the most economical and efficient petroleum storage and distribution support provided.   Applies knowledge of NEC, OSHA, NFPA, OEBGD, and API standards as they apply to a wide range of petroleum facility requirements and
problems. Provides technical advice relating to fuel facility projects and petroleum systems. Participates as a functional specialist in the conduct of surveys to evaluate
adequacy and suitability of fuels personnel operation and handling procedures as to capacity, capability, safety, security, and ecological standards.  Assists in negotiating with contractors as requested.  Provides technical expertise in negotiation and maintenance contract services.  

Serves as advisor and consultant for fuel facility matters to the DES-Pacific Site
Director, DESC-Pacific Commander and to the various commanding officers at the fuel
facilities operated by Military Services.  Makes recommendations regarding retention,
construction, acquisition, modification or disposal of fuel facilities and equipment as
an authoritative expert in fuel facilities management. 
Physical Demands:
Work is mostly sedentary; however, incumbent must be physically capable of ascending/descending storage tank stairs, truck/rail/barge loading facilities and fueling piers and be able to carry light objects such as briefcases, cameras, notebooks, etc. Frequent TDY also imposes additional physical demands.
Working Environment:
Most work is performed in an office setting, but there is exposure to conditions and facilities under inspection, construction, or repair.

How to Apply

To apply for this position, you must provide both of the following parts:

1.      Your responses to the Qualifications Questionnaire, and

2.      Your resume and any other documents specified in the Required Documents section of this job announcement.

Use the Online Qualifications Questionnaire for convenience and quickest processing.

 

Submitting Documents:  If you upload your documents using Application Manager, DO NOT FAX the same documents.  To verify uploaded documents have been processed, please wait one hour to ensure they have cleared the virus scan.  You can verify that your uploaded documents are attached to your application by checking the Details tab of your Application Manager account https://applicationmanager.org for this vacancy announcement.  Your documents will display under the Details tab in the Document area.

Option A:  Online Qualifications Questionnaire.

Tips for using the Online Qualifications Questionnaire:

·         You must click both Finish and Submit when you are done. Your Online Qualifications Questionnaire is not processed – and your résumé is not attached – until you click the Submit button, even if USAJOBS says it sent your résumé.

·         You can upload or fax supporting documents after you Submit the Online Qualifications Questionnaire.

·         You must complete the entire process by 11:59PM EST on the closing date --   Monday, July 14, 2008. 

·         To make sure everything you submitted is successfully received, follow these steps:

1.      Go to http://www.applicationmanager.org and log in using the box on the right hand side of the page.

2.      Click the radio button for this Vacancy Identification Number: UB198033. Click Select a Vacancy.

3.      Verify that all of your documents appear on the table with a status of Processed.

·         You can save your work and come back later. Just click both Save and Logout.  (When you want to return, go to http://www.applicationmanager.org and log in using the box on the right hand side of the page.)

·         If you Submit more than one Qualifications Questionnaire for this position, the most recent one Submitted is the one that is used.  Therefore, it is important for you to complete it in its entirety.

 

To begin your Online Qualifications Questionnaire, choose one of these options:

·         If your résumé is going to come from the USAJOBS Resume Builder, you begin the process by clicking the Apply Online button near the bottom of this page. Your résumé will be attached only to the Online Qualifications Questionnaire you complete and Submit from this session, not to any Questionnaires you may already have Saved or Submitted.

·         If your résumé is going to be one you prepared outside of USAJOBS Résumé Builder, click this link to begin the process: Online Questionnaire

 

Option B:  Paper Qualifications Questionnaire.

If it is not practical for you to use the Online Qualifications Questionnaire, you can write your answers on paper.  Follow these steps:

1.      You can print a copy of this job announcement so that you can read the questions offline.

2.      Obtain and print a copy of the OPM Form 1203-FX, which you will use to provide your answers. You can obtain the form at this URL http://www.opm.gov./Forms/pdf_fill/OPM1203fx.pdf or by calling USAJOBS by Phone at (703) 724-1850 – after the introduction, press 1, and listen for instructions.

3.      You may submit the Form 1203-FX, resume, and any supporting documents either by fax, by mail or in person.

·         By Fax: Faxed documents will take 2-3 business days to process.  To fax documents, you MUST use the special cover page.  Print the pre-populated cover page on the upload documents screen of Application Manager.  Or, you may click this link http://staffing.opm.gov/pdf/usascover.pdf to print a copy of the cover page.  When faxing documents, follow the procedures outlined below.

·                          Include the 8-character Vacancy Identification Number UB198033

·                          Provide your Social Security Number and full name in the spaces provided or we will not be able to associate your document(s) with the rest of your application.

·                          You may submit multiple documents for the same vacancy announcement using one cover page.

·           Fax your cover page and documents to 1-478-757-3144.  Feed all documents into your fax machine top first so that we receive them right-side up.

Faxed documents submitted with missing information will not be processed.  The following will prevent your documents from being processed:

·                         Not using the special cover page mentioned above.

·                         Missing, incomplete, or invalid Vacancy Identification Number

·                         Missing or incomplete Social Security Number or name

Note:  If you have documents in your Application Manager account from a previous vacancy announcement they can be opened, copied and saved then reused as an upload file for this vacancy.  Uploading your documents will speed the processing of your application for this announcement.

·         By mail or in person: 

DLA Human Resources Center
2001 Mission Drive Suite 3
New Cumberland, PA 17070-5042
USA

Attention: Rebekah L. Tucker

UB198033

Required Documents:

 

Resume
Veterans Preference documentation (If applicable)
Miscellaneous (ICTAP, Selective Service Registration and Military Spouse documentation, if applicable)

To submit the documents requested follow the instructions below: Your resume, curriculum vitae, the Optional Application for Federal Employment (OF 612), or any other written format you choose to describe your job-related qualifications  can be submitted electronically using the document upload process, fax, mail or by hand-deliver. Please ensure that your resume contains your full name, address, phone and at least your last four digits of your social security number.

Note: Please ensure that your resume contains the basic information outlined under the Applying for a Federal Job link: http://www.opm.gov/forms/pdfimage/of0510.pdf

Contact Information:
Rebekah L. Tucker

Phone: (888)352-3373

Fax: (478)757-3144

TDD: 800-654-5984

Email: rebekah.tucker@dla.mil


Or write:
DLA Human Resources Center
2001 Mission Drive Suite 3
New Cumberland, PA 17070-5042

USA

Fax: (478)757-3144


What To Expect Next:

Once the online questionnaire is received you will receive an acknowledgement via mail that your submission was successful.  Approximately 45 days following the closing date of the announcement you will receive a notice of rating with the final disposition of your resume.  To protect your privacy, statuses of resumes are not provided by phone.

Instructions for completing the OPM 1203-FX:

If you are applying to this announcement by completing the OPM 1203-FX form instead of using the Online Application method, please use the following step-by-step instructions as a guide to filling out the required questionnaire. You will need to print the vacancy announcement and refer to it as you answer the questions. You may omit any optional information; however, you must provide responses to all required questions. Be sure to double check your application before submission.

Social Security Number


Vacancy Identification Number

The Vacancy Identification Number is: UB198033
1. Title of Job

Distribution Facilities Specialist
2. Biographic Data

3. E-Mail Address


4. Work Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

5. Employment Availability

If you are applying by the OPM Form 1203-FX, leave this section blank.

6. Citizenship

Are you a citizen of the United States?
7. Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

8. Other Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

9. Languages

If you are applying by the OPM Form 1203-FX, leave this section blank.

10. Lowest Grade


02
11. Miscellaneous Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

12. Special Knowledge

If you are applying by the OPM Form 1203-FX, leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX, leave this section blank.

14. Veteran Preference Claim

15. Dates of Active Duty - Military Service

16. Availability Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

17. Service Computation Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

18. Other Date Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

19. Job Preference

If you are applying by the OPM Form 1203-FX, leave this section blank.

20. Occupational Specialties


001 Fuel Facilities Operation
21. Geographic Availability


0762 Pearl Harbor Area, HI
22. Transition Assistance Plan

23. Job Related Experience



24. Personal Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

25. Occupational/Assessment Questions:

The intent of the following question is to address Selective Service compliance. NOTE: Males age 25 and younger may register at any time. Refer the Selective Service section of this announcement. PLEASE SELECT ONLY ONE RESPONSE FOR THIS QUESTION.

1. Are you a male applicant born after 1959?

A. Yes.
B. No.

2. This next question is to address the Department of Defense's policy on the employment of annuitants (people who retired from the Federal service). This policy is for civilians, not military retirees. Refer to the Reemployed Annuitant section of this announcement. Choose the response that is appropriate for you. PLEASE SELECT ONLY ONE RESPONSE FOR THIS QUESTION.

A. I retired from the Federal government under the Civil Service Retirement System (CSRS).
B. I retired from the Federal government under the Federal Employees Retirement System (FERS).
C. I am not retired from the Federal government.

3. This section will be used to determine if you possess the education and/or experience needed to qualify for this position. From the description below, choose the letter beside the statement that BEST describes your background relevant to this position. Darken the oval corresponding to that letter in Section 25, number 1. SELECT ONE LETTER ONLY. FAILURE TO RESPOND TO THIS QUESTION WILL RESULT IN YOUR BEING RATED INELIGIBLE.

A. I have one year of specialized experience which has given me the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. Examples of my experience include but are not limited to: provides technical and operational expertise in all matters relating to management and operation of bulk petroleum storage facilities issues and projects; prepares a variety of studies and analyses costs of existing alternative operations; analyze instructions and standards for the operation of fuel facilities; develop short, intermediate and long-range maintenance and repair requirements for the efficient operations of fuel terminals.
B. My experience is not reflected in the statements listed above.

For each task in the following group, choose the statement from the list below that best describes your experience and/or training. Darken the oval corresponding to that statement in Section 25 of the Qualifications and Availability Form C. Please select only one letter for each item.

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing the task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task. I have supervised performance of this task or am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

4. Evaluates the effective, efficient, and economical viability of various projects for military fuel systems.

5. Identifies questionable items or other evidence of deficiencies in operations and recommends necessary action to rectify the major commands and base level fuels.

6. Participates in the development of projects for military fuel systems within the assigned areas of responsibility.

7. Participates in the development of near and long term requirements, and initial and recurring submittals of projects to accommodate operation requirements.

8. Participates in continuous analysis and review of the maintenance and repair program.

9. Reviews plans and specifications and coordinates all locally available information relating to various projects.

10. Provides onsite support at fuel facilities by reviewing projects construction progress and quality.

11. Participates as a technical specialist in on-site design and construction conference pre-award surveys to evaluate adequacy and suitability of submitted and approved projects.

12. Assists the fuels and engineering personnel in evaluating designs and construction as requested.

13. Monitors design and construction to determine adherence and quality control.

14. Participates in the analysis of the operational aspects of assigned facilities to include implementation of safety, security, and environmental programs.

15. Coordinates with appropriate program managers and tailors the safety, security, and environmental programs to meet requirements.

16. Conducts site visits for operational adequacy inspections of distribution storage facilities.

17. Conducts on-the-spot inspections and analyses of terminal facilities and supply distribution systems.

18. Evaluates the adequacy and suitability of fuel facilities and handling procedures as to capacity, capability, safety, security, and ecological standards.

19. Evaluates procedures and standards in fuel and engineering personnel to follow regarding terminal operations, maintenance, fire protection, security, safety and ecological standards.

20. Reviews distribution system requirements capabilities, and provides options and technical recommendations to resolve fuel system deficiencies.

21. Analyzes distribution system capability alternatives and innovations in facility management in view of changing customer requirements to ensure the most economical and efficient petroleum storage distribution support provided.

22. Applies knowledge of NEC, OSHA, NFPA, OEBGD, and API standards as they apply to a wide range of petroleum facility requirements and systems.

23. Participates in design conferences certification of project completion.

24. Participates in the development of long-range goals and objectives for the fuel facilities.

25. Assists in negotiating with contractors as requested.

26. Provides technical expertise in negotiation and maintenance.

27. Makes recommendations regarding retention construction, acquisition, modification or disposal of fuel facilities and equipment.

28. Conducts and prepares cost analyses, cost estimates, and process funding documents.