Job Listing: Executive Assistant

Executive Assistant
A global leader in Engineering, Construction, and Operations is seeking an Executive Assistant for a Temp to Hire position near Denver, CO.
Definition:
Under general supervision of the City Manager, the Executive Assistant performs, coordinates and oversees technical and office administrative duties in support of the City Manager and the City Council, and the City Manager’s staff, including the provision of varied and complex office duties. The Executive Assistant may supervise Clerical and other Support Staff, and perform other duties as assigned.
Class Characteristics:
This is a single-position classification. It is distinguished from other Administrative Support classes in that the position provides highly-sensitive support to the City Manager and the City Council. Responsibilities require the exercise of independent judgment, technical knowledge of the specific area of assignment and of overall City and community activities.
Examples of Key Duties:
(Duties are illustrative and not inclusive. Individual assignments may vary.)

Perform a wide variety of Executive Secretarial and Administrative duties as required by daily operations in the City Manager’s office.
Represent the City to the public, businesses, Council members and other agencies at the request of the City Manager.
Coordinate office activities and schedules; develop and recommend office procedures and systems; ensure smooth office operations.
Review and summarize miscellaneous reports and documents; prepare background documents as necessary.
Research and analyze routine administrative projects for the City Manager and City Council; prepare first draft reports on routine administrative matters.
Receive and distribute incoming mail; review and evaluate mail to identify those items requiring priority attention of the City Manager.
Process payment of invoices.
Provide follow-up to assignments given to Management Staff by the City Manager; provide status reports to the City Manager.
Receive and screen communications to the City Manager and City Council, including telephone calls and e-mail messages, and provide assistance using independent judgment to determine those requiring priority attention; prioritize, channel, and facilitate communication from department heads, department coordinators and the City Attorney through the City Manager’s office.
Independently respond to letters and general correspondence of a routine nature.
Make travel arrangements for the City Manager and City Council; maintain appointment schedules and calendars for the City Manager and City Council; arrange meetings and conferences.
Attend Management, City Council committee and other meetings and take minutes, as directed by the City Manager.

Responsibilities:
The Executive Assistant will:

Be responsible for heavy calendar management, requiring interaction with both internal and external Executives and Assistants, as well as Consultants, to coordinate a variety of complex Executive meetings.
Answer phones and direct all incoming calls to the appropriate party promptly and efficiently.
Communicate and handle incoming and outgoing electronic communications on behalf of the Partners.
Assist Partners with preparation of presentation materials.
Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary.
Assist in pipeline/forecast preparation and management.
Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner.
Arrange travel schedule and reservations for Executive Management as needed.
Work closely with the Partners to coordinate and launch hard copy or email campaigns to consultants, clients and potential clients.

About the Client:
Developing People through Challenging Projects
Headquartered in Denver, CO, this employee-owned company is a global leader in Engineering, Construction, and Operations for public and private clients. Our Client's employees help the Company deliver innovative, practical, and sustainable solutions; helping clients develop and manage infrastructure and facilities that improve efficiency, safety, and quality of life.
To fulfill this mission, Our Client is attracting, developing and retaining great people who have a passion for working on challenging projects that will grow their professional skills. If that sounds like a path you envision for your future, we invite you to embark on a career with Our Client.
This Company is an industry-leading Program Management, Construction Management for fee, and Design firm, as ranked by Engineering News-Record (2006). The firm's work is concentrated in the areas of Transportation, Water, Energy, Environment, Communications, Construction and Industrial Facilities. The firm has been recognized as a most admired company and leading employer by business media and professional associations worldwide. Our Client has more than 19,000 employees and $4.5 billion revenues from operations around the world.
This is a Contract to Direct Hire position, through Volt Technical Resources - a division of a Fortune 1000 publicly traded Staffing Industry Leader, based in Atlanta, GA. We are among the largest IT staffing companies in the US for contract/temporary and direct hire placements and support most of the top rated IT companies in the Southeast.