Job Listing: Administrative Assistant I

Aerotek is seeking a motivated individual to work with one of our clients in the Gaithersburg location as an Administrative Assistant I.

The ideal candidate will possess:

- High school diploma with 2-4 years of related experience.


Major Duties and Responsibilities :

This position will report to the Manager, Medical Administration and will provide administrative support to multiple groups within the Medical Organization.

- Coordinate recruitment efforts including: communication with the Recruitment Process Outsource group to schedule interviews, send out candidate packets and provide onsite assistance on the day of interview.
- Handle final execution activities of Medical Organization contracts and confidentiality agreements, to include sending documents via overnight mail and tracking of documents.
- Process expense reports and other departmental transactions such as check requests and reimbursement requests.
- Order, reconcile and distribute office supplies.
- Prepare binders and presentation materials.
- Assist with departmental filing and other duties as assigned.

Special Skills/Abilities:

- Good working knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Requires ability to use specialized equipment, and maintain written records.
- Team player with ‘can do’ attitude and ability to work with diverse groups within the Medical Organization.
- Good interpersonal, communication, and organizational skills.
- Medical/scientific background helpful but not required.


We are looking to fill this position immediately. Please send your resume to Kelle Machiran at kemachir@aerotek.com.

Required Skills for Administrative Assistant I Job:

About Aerotek Scientific:

Join Aerotek Scientific LLCSM, one of the fastest growing providers of scientific and clinical research services in the nation. Due to our growth, we're constantly on the lookout for qualified professionals to place in contract, contract-to-hire, and permanent placement positions across the scientific and clinical research communities. At Aerotek Scientific, we know it's more than just your day-to-day responsibilities that can make or break a job. It's the support you get. That's the reason Aerotek Scientific offers a variety of benefits including medical, dental, optical, 401k, and many more. Don't put your career in the hands of just anyone, put it in the hands of a specialist. Join the Aerotek Scientific team! Allegis Group and its subsidiaries are equal opportunity employers.