Job Listing: Academic Technician (OA)
Duty Locations
2 vacancies - Ft. McNair, Washington, DCThe Africa Center for Strategic Studies is a unique agency within the United States Department of Defense that serves as a link between military and civilians involved in the security sector from across Africa, Europe, and the United States. The Africa Center’s main goal is to bring people together to create and maintain a global network of professionals with a shared commitment to addressing security-related challenges in Africa. A primarily academic institution, the Africa Center organizes programs that allow participants to examine complex issues and seek their own solutions. Although headquartered in Washington DC on the campus of the National Defense University, the Africa Center holds many of its seminars on the African continent.
NOTE: This position is in the Department of Defense (DoD) National Security Personnel system (NSPS). NSPS is a management system that compensates and rewards employees based on appropriate NSPS Career Group, Pay Schedule, and pay Band. To learn more about NSPS, go to http://www.cpms.osd.mil/nsps/.
Please click on the How to Apply tab for instructions on applying or click the Apply On-line button at the bottom of the screen to apply on-line.
Major Duties
Provides administrative, clerical, and technical support for the Academic Affairs Section using a variety of processes, methods and techniques. Performs daily administrative support to include attending staff meetings, filing, note-taking, and drafting and handling correspondence. Incumbent renders support for program development and execution. Provides additional operational, technical, conference, and facilities support functions as necessary to ensure mission completion. Provides on-site program, operational, and research support, as needed. Creates and maintains the Academic Affairs Resource Center serving as liaison for procuring academic materials. Develops and maintains filing and record-keeping systems (paper and electronic) that allow for archiving, while facilitating ready access for purposes of day-to-day program development, management and execution. Modifies archiving processes to meet growing institutional needs. Ensures archive integrity. Creates and maintains Academic Affairs databases on publications, potential attendees, faculty and guest speaker presentations, travel and other logistical information. Develops and monitors databases of resource persons engaged by the Africa Center (includes data entry and updates of adjunct staff including facilitators, guest speakers, and note-takers who have worked with Academic Affairs) to include contact details, biographies, institutional affiliations and thematic/regional expertise. Establishes contacts by telephone, fax and e-mail. Works directly with faculty, program managers and the Research Director to support the development and execution of non-core academic curriculum and programs such as seminars, workshops, courses and the research program. Supports the Academic section by working collaboratively with faculty and program leads to research, identify, contact and invite adjunct faculty, guest speakers, note-takers, and other staff needed to support Africa Center programs. Provides additional research support to faculty and Deans (conducting Internet and library searches on specific security issues, writing synopses of articles, conducting background research for faculty lectures and presentations, etc.) for curriculum development purposes. Works with faculty on the development, formatting, and preparation of documents, presentations, and syllabi. Formats and prepares documents and presentations and compiles syllabus binders with attention to prescribed procedures and protocols for branding and quality control purposes. Serves as primary point-of-contact for the Academic section to other sections and augmented staff (adjunct faculty, guest speakers, note-takers, interpreters) on all operational, logistical and non-content related issues during the development and execution of assigned ACSS academic programs. Serves as the support staff representative on ACSS project teams, coordinating within the Africa Center as well as with other organizations on event planning and preparation of operational matters related to the academic program schedule, adjunct faculty, guest speakers and note-takers. Explains and reports on academic section logistical requirements and processes, and conveys and/or responds to information associated with event logistics and planning. Provides note-taking support during Africa Center programs and events. Provides oversight and direction to temporary employees and note-takers during the execution of academic programs as needed. Works to resolve Academic Affairs logistical, travel, and operational issues related to programs to which incumbent has been assigned. Arranges all aspects of travel to include coordination of complex itineraries; making air/ground transportation arrangements; hotel reservations; and preparation of materials according to established guidelines. Responsible for scheduling travel for personnel within section using automated travel system (Defense Travel System).Drafts and finalizes program-related correspondence and after-action reports. Assists with program close-out activities (to include proof-reading, formatting documents, analyzing and writing evaluation reports, following up with guest speakers and facilitators, attending preparatory meetings, etc.), as neededHow to Apply
You may submit an online application for this position by selecting the 'Apply Online' button at the Bottom of this announcement or by connecting to http://www.dfas.mil/careers/nonstatus/ca_ns_deuVerify.htm/
You must submit your application so that it will be received by the closing date of the announcement.
The DFAS DEU does not accept SF-171s, OF-612s or other types of application submissions. Only resumes submitted via the DFAS DEU On-Line Resume Builder located at http://www.dfas.mil/careers/nonstatus/ca_ns_deuVerify.htm/ or resumes formatted and submitted in compliance with instructions contained in the most current DFAS DEU Job Kit will be accepted. Incomplete or improperly formatted resumes will not be processed.
Applicants who wish to apply by hardcopy or e-mail may obtain a copy of the DEU Job Kit from the website at http://www.dfas.mil/careers/post/deubuilderinfo/deu_job_kit07.pdf or by calling the DFAS DEU at (317) 510-7153. The DFAS DEU TDD number for the hearing impaired is (317) 510-6579. Business hours for the DFAS DEU are from 7:30 to 4:00 Eastern Standard Time.
Use of a postage-paid government agency envelope to file job applications is a violation of Federal laws and regulations. Applications submitted in postage-paid government envelopes will not be accepted.
Electronic resumes must be received by 11:00 p.m., Eastern Time on the closing date in order to be considered. If submitting a hard copy resume, it must be received in this office by 4:00 p.m. Central Time on the closing date.
When using the On-Line DEU Resume Builder, click on the box for 'District of Columbia-Washington D.C.'.
When using the DFAS DEU Job Kit, the appropriate geographic location code for this position is 8840. Please follow the instructions in the DFAS DEU Job Kit for the proper placement of this code in your resume.
Documentation:
No additional documentation will be accepted with the resume. Applicants will be contacted if additional documentation is required. You may be required to provide documentation if one or more of the following applies:
If you are a displaced Federal Civil Service employee claiming ICTAP eligibility, you must submit proof prior to appointment that you meet the requirements of 5CFR 330.704 for ICTAP. This includes a copy of the agency separation notice, your most recent performance appraisal and a copy of your most recent SF-50 noting current or former position, grade level, and duty location. The ICTAP Program is for displaced federal employees working for agencies other than Department of Defense.If you are claiming Military Spouse Preference, you may be required to submit a copy of the military sponsor's PCS orders.
If qualified based on education, you may be required to provide an official transcript to the appointing agency. In addition, for positions possessing a positive education requirement, you will be required to submit substantiating transcripts. Qualifying education must have been obtained at an accredited college or university.
If you are claiming veterans' preference, you will be asked for proof of your veterans' preference. Your eligibility for appointment may be jeopardized if there is a discrepancy in your veterans' preference status.
All veterans being considered for employment will be required to provide a copy of their DD-214 to the selecting agency.
Contact Information:
DEU Team
Phone: 317-510-7153
TDD: 317-510-6579
Email: dfas.deu.processing@dfas.mil
Or write:
Defense Finacial and Accounting Service
Human Resources Delegated Examining Unit (NHFR)
8899 E 56th Street
Indianapolis, IN 46249
US
What To Expect Next:
Applicants will receive acknowledgement of receipt of their resume submission within 7-10 workdays.
Required Skills
Qualifications
One (1) years of Specialized Experience equivalent in level of difficulty and responsibility to that of the next lower pay band in the federal service or comparable in difficulty and responsibility to the equivalent pay band level if outside the federal service which demonstrates the ability to perform the duties of the position.
Specialized experience is defined as experience which provided the applicant with skill in applying accepted organizational and administrative concepts, practices, and procedures in order to effectively plan, organize, and complete work projects in a multi-cultural environment. The ability to speak and write in French or Portuguese is highly desirable. In addition, working for an Africa related organization is desirable.
Examples of specialized experience include: effectively carrying out and managing administrative support functions and coordinating work requirements within an organization; Working to resolve logistical, travel and operational issues for events or conferences; and Developing, formatting and preparing documents and presentations.
Position will be filled at the lower range of pay band YB-02
Qualified applicants will also possess the quality of experience as it relates to how closely or to what extent an applicant's background, most recent experience, education, and training are relevant to the duties and responsibilities of the announced position. Candidates must clearly demonstrate the possession of knowledge, skills, abilities and competencies within the body of their resume to demonstrate that they have mastered the competencies required to successfully perform the work of the position at the appropriate level to be qualified for the position.
Competencies:
1. Demonstrated organizational skills, initiative, and ability to manage multiple tasks and deadlines and to effectively respond to changing priorities.
2. Knowledge of the capabilities, operating characteristics, and advanced functions of a variety of types of office automation software and knowledge of similarities, differences, and integration of the different software types. Proficiency in use of Microsoft Office Suite (especially Word, Excel, Project and PowerPoint) as well as knowledge of internet research tools.
3. Knowledge of records management principles, concepts, and techniques sufficient to coordinate records management program activities, to include experience in electronic and paper archiving and record keeping.
4. Skill in both oral and written communication with demonstrated ability to express clear, concise concepts and findings. In addition, applicants must demonstrate background and tact sufficient to deal with individuals or groups representing widely divergent backgrounds, interests, and points of view effectively.
5. Experience conducting research related to African issues and an interest in and knowledge of U.S. Foreign/Defense Policy and security matters (e.g. counter-terrorism, national security strategy, human security, civil-military relations, defense economics, conflict management, arms proliferation, etc. ) particularly as it pertains to Africa.
SUBSTITUTION OF EDUCATION FOR SPECIALIZED EXPERIENCE:
One (1) year of graduate education in a related field may be substituted to meet the specialized experience required. To be creditable, education must have been obtained in an accredited college or university.
You must be a U.S. citizen to qualify for this position.
Interagency Career Transition Assistance Program (ICTAP) Priority Consideration: If you are a displaced Federal Civil Service employee, you may be entitled to receive special priority selection under the ICTAP. Individuals who have special priority selection rights under the ICTAP must be 'well-qualified' for the position to receive consideration for special priority selection. An ICTAP eligible achieving a score of 80 or above (excluding veterans' preference) who meets the qualification requirements will be considered 'well-qualified'. Please annotate your resume to reflect that you are applying as an ICTAP eligible.
NOTE: If you have never worked for the Federal Government, you are NOT ICTAP eligible.
Military Spouse Preference: If you are the spouse of an active duty military member, you may be eligible for Military Spouse Preference (MSP). To be eligible for MSP, you must have been married to your military sponsor prior to the reporting date to the new duty assignment, you accompanied your military sponsor on a permanent change of station (PCS) move, and the position for which you are applying is within the commuting area of your military sponsor's permanent new duty station. MSP applies if you are ranked among the 'well-qualified' for this vacancy. A MSP eligible achieving a score of 80 or above (excluding veterans' preference) who meets the qualification requirements will be considered 'well-qualified'. Please annotate your resume to reflect that you are applying as a MSP eligible.
Retired Civil Service Employee: Employment of retired Federal employees receiving an annuity is subject to the requirements of the Department of Defense (DoD) policy guidance. Further information on this DoD policy is available on http://www.cpms.osd.mil/fas/staffing/pdf/rem_ann.pdf.
In order to qualify for this position, you must be able to obtain and maintain a Secret Security Clearance. If an applicant is given a tentative job offer for this position and is unable to meet any pre-employment requirements within a reasonable amount of time, management does have the right to withdraw the tentative job offer.
You may be required to make occasional travel. Must be able to travel to Africa.
After appointment, you will be subject to random testing for illegal drug use.
You must be able to type at least 40 words per minute. You must indicate your typing words per minute speed in the resume supplemental data field. Applicants who do not indicate that they can type 40 words per minute or more will not be considered for referral.
Job Details |
Job Location |
Candidate Application |
| Employer: Department Of Defense | Address: | Contact: |
| Job Type: Full-time | City: Washington | |
| Experience:Any | State: District of Columbia | |
| Education: College | Zip Code:20011 | Online: Website Link |
Salary and Benefits
Salary Range: 37,640.00 - 68,875.00 USD per yearManagement has the discretion to set pay anywhere within the salary range, dependent upon the applicant's qualifications and the availability of funds.
Benefits
These benefits generally apply if you are selected for a permanent or term appointment:
The Federal Employees Health Benefits (FEHB) Program has many plans to choose from, all at very reasonable rates, which can be paid from pre-tax income.
The Federal Employees Retirement System (FERS) is one of the premier retirement programs in the Nation. The program features three components: a retirement pension; the Thrift Savings Plan (TSP, an employee controlled investment program); and social security.
Federal Employee Group Life Insurance (FEGLI) offers numerous life insurance policy options covering federal employees and dependents.
For more benefits information please go to: http://www.opm.gov/employment_and_benefits/employeesupport2.asp
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